Scope
Reference
DN772607
Description
The Council as part of the project to move the Bromley Central Library, is seeking suitably qualified Bidders to package, remove and store the various items with the current Bromley Central Library building, as well as a satellite archive store. This approach is to be undertaken in phases as set out within the Specification document, which also includes the relevant standards that Bidders are required to meet.
Total value (estimated)
- £320,000 excluding VAT
- £384,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 July 2025 to 31 December 2026
- 1 year, 6 months
Main procurement category
Services
CPV classifications
- 63120000 - Storage and warehousing services
- 92500000 - Library, archives, museums and other cultural services
Contract locations
- UKI61 - Bromley
Participation
Technical ability conditions of participation
Bidders must confirm that they are able to meet the following standards and that you are appointed to as a Place of Deposit by the National archives, under the 1958 Public Records Act
• BS EN 16893:2018 - Conservation of Cultural Heritage
• BS 4971:2017 - Conservation and care of archive and library collections
• BS EN 16648:2015 - Conservation of cultural heritage - transport methods
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
12 May 2025, 12:00pm
Tender submission deadline
19 May 2025, 12:00pm
Submission address and any special instructions
Tenders must be submitted through
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
12 June 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Price | Price | 60% | |
| Quality | 1 Special Requirements and Standards Pass/Fail 2 Experience and Expertise 30% 3 Detailed Methodology and Programme 30% 4 Relocation and Storage Risks 20% 5 Retrieval Procedures 20% |
Quality | 40% |
Other information
Description of risks to contract performance
Part of the project is dependent on Planning permission being granted for a new Archive, and for this to be constructed.
Other unforeseen risks may evolve relating the the transfer of items to storage, from storage and to the new library site, with other non-specific associated unknown risks.
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
London Borough of Bromley
- Public Procurement Organisation Number: PBBG-1282-YCXD
Bromley Civic Centre, Churchill Court, 2 Westmoreland Road
Bromley
BR1 1AD
United Kingdom
Region: UKI61 - Bromley
Organisation type: Public authority - sub-central government