Section one: Contracting authority
one.1) Name and addresses
Transport for London
14 Pier Walk
London
SE10 0ES
Contact
Miss Maria Bramao
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
one.3) Communication
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
London New Year’s Eve 2022-25
Reference number
DN555250
two.1.2) Main CPV code
- 79952000 - Event services
two.1.3) Type of contract
Services
two.1.4) Short description
New Year’s Eve is a big night for London. The city has been highly visible at the forefront of global celebrations for much of the last two decades but as the years go by more and more innovative, exciting and creative celebrations have emerged in other world cities.
We are setting up a single-supplier framework for a highly creative production agency to deliver London’s New Year’s Eve show and operations from 2022 to 2025 – up to four iterations of the show. The aim is to stage an international profiling moment for London which is safe and well-managed.
This framework will allow us to be flexible in responding to the specific needs and requirements of delivering a world class show for London on New Year’s Eve, in an environment that can often be uncertain or changing.
two.1.5) Estimated total value
Value excluding VAT: £5,200,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
A) a detailed, viable and costed proposal to deliver London’s New Year’s Eve celebrations to the following specification within the existing parameters, chiefly:
• a broadcast only event, with no on-site audience
B) a viable amended/alternative proposal to deliver the activity to the core of the specification, but with the following altered parameters:
• a broadcast event with a live on-site audience of significant size
A description of the approach to generating income to offset and/or enhance the available core budget, in each of the proposals. This should include analysis of the implications and impacts of any commercial elements, such as ticketing or requirements for sponsors areas.
The show will be a multi-location visual special effects and light display, designed principally for a live broadcast, with suitable consideration to the potential for onsite audiences at one or more locations.
We propose to run an SSQ and ITT process which will include all of the requirements for the project.
An engagement day will take place on Wednesday the 28th of July 2021 at 10am for those interested, which will include a short presentation and time for questions. Please email your interest to MariaBramao1@tfl.gov.uk
For anyone unable to attend the event day, please email MariaBramao1@tfl.gov.uk for a copy of the presentation or to express your interest.
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
This contract is subject to renewal
Yes
Description of renewals
To be confirmed
two.3) Estimated date of publication of contract notice
16 September 2021
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section six. Complementary information
six.3) Additional information
The purpose of this prior information notice (PIN) is to:
— provide advance notice that TfL is to consider undertaking a tendering exercise to set up a new contract to support key stakeholders in the delivery of this significant event.
— understand the market interest in this procurement,
— identify suppliers who would like to participate in a market engagement exercise. The market engagement exercise will provide an opportunity for supplier to engage with the authority and to inform the commercial team's approach, structure and requirements for the services.
All questions prior to or following the engagement day on the 28th of July 2021, to be submitted to MariaBramao1@tfl.gov.uk by 5pmThursday the 29th of July.
This PIN will be published for 30 days.
Register your interest below: