Section one: Contracting authority
one.1) Name and addresses
Aberdeen City Council
Woodhill House, Westburn Road
Aberdeen
AB16 5GB
Telephone
+44 1467539600
Country
United Kingdom
NUTS code
UKM50 - Aberdeen City and Aberdeenshire
Internet address(es)
Main address
http://www.aberdeencity.gov.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00231
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Radio Frequency Identification (RFID) tags for communal and wheeled bins
two.1.2) Main CPV code
- 32260000 - Data-transmission equipment
two.1.3) Type of contract
Supplies
two.1.4) Short description
The successful tenderer will provide 16,000 RFID tags for plastic and metal bins and the associated hardware and for 21 refuse collection vehicles. Subject to the option being exercised at the Council’s sole discretion, the successful tenderer may also be required to configure and install an estimated 14,500 RFID tags to the domestic communal bins and trade bins situated within Aberdeen City. The Council may also require the Supplier to deliver additional quantities of the hardware throughout the duration of the Contract.
The successful contractor will also provide a suitable and secure frequent transfer of data collected to the Council’s current waste collection system (Bartec).
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 32270000 - Digital transmission apparatus
two.2.3) Place of performance
NUTS codes
- UKM50 - Aberdeen City and Aberdeenshire
Main site or place of performance
Aberdeen City
two.2.4) Description of the procurement
The successful tenderer will provide 16,000 RFID tags for plastic and metal bins and the associated hardware and for 21 refuse collection vehicles. Subject to the option being exercised at the Council’s sole discretion, the successful tenderer may also be required to configure and install an estimated 14,500 RFID tags to the domestic communal bins and trade bins situated within Aberdeen City. The Council may also require the Supplier to deliver additional quantities of the hardware throughout the duration of the Contract.
The successful contractor will also provide a suitable and secure frequent transfer of data collected to the Council’s current waste collection system (Bartec).
two.2.5) Award criteria
Quality criterion - Name: Method Statement 1 – Provision of goods and services / Weighting: 30
Quality criterion - Name: Method Statement 2 – Vehicles Reader Installation / Weighting: 25
Quality criterion - Name: Method Statement 3 – Licencing/data transfer / Weighting: 20
Quality criterion - Name: Method Statement 4 – Configuration & Installation of RFID Tags / Weighting: 20
Quality criterion - Name: Method Statement 5 – Sustainability, Community Benefits, Fair Work and Environmental / Weighting: 5
Price - Weighting: 70%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
12
This contract is subject to renewal
Yes
Description of renewals
The Council shall have the sole option of extending the Contract and any ancillary agreements for a further period(s) to a maximum of 24 months after the expiry of the term.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
The bidder should hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent), or a documented policy regarding quality management. The policy must set out responsibilities for quality management demonstrating that the bidder has, and continues to implement, a quality management policy that is authorised by their Chief Executive, or equivalent, which is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation.
The bidder must have a regularly reviewed and documented policy for Health and Safety (H&S) management, endorsed by the Chief Executive Officer, or equivalent. The policy must be relevant to the nature and scale of the work and set out responsibilities for H&S management at all levels within the organisation. The policy must be relevant to the nature and scale of your operations and set out your company’s responsibilities of health and safety management and compliance with legislation.
Documented arrangements for ensuring that the bidder’s environmental management procedures are effective in reducing / preventing significant impacts on the environment. This should evidence that the bidder’s organisation’s environmental policy implementation plan provides information as to how the organisation aims to discharge relevant legal responsibilities and provides clear indication of how these arrangements are communicated to the workforce in relation to environmental matters including: sustainable materials procurement; waste management; energy management. This should include the arrangements for responding to, monitoring and recording environmental incidents and emergencies and complaints
If the bidder intends to subcontract, please complete a separate SPD for that supplier and complete parts SPD (Scotland): Part II (sections A and B); Part III exclusion grounds; the relevant part of Section IV selection criteria;
Please provide 3 examples of where you have delivered the Council’s requirement preferably within the public sector.
three.1.2) Economic and financial standing
List and brief description of selection criteria
Economic and Financial Standing – The Council shall carry out a credit check using Creditsafe, should it be required the bidder may be contacted for further financial information.
Insurances required:
The supplier’s liability in contract, delict (including without limitation negligence or breach of statutory duty howsoever arising), misrepresentation (whether innocent or negligent), restitution or otherwise, arising in connection with the performance or contemplated performance of this agreement shall be limited to the value equal to 175% of the total value of the Contract.
For a period of 12 months from the date of supply of the equipment or a period equal to such extended period that the Council shall in its sole discretion decide to purchase, the Supplier shall maintain in force, with a reputable insurance company product liability insurance and public liability insurance to cover the liabilities that may arise under or in connection with the Contract.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
22 July 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
22 July 2022
Local time
12:00pm
Place
Aberdeen City
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=697601.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:697601)
six.4) Procedures for review
six.4.1) Review body
Aberdeen Sheriff Court
Aberdeen City
Country
United Kingdom