Scope
Reference
CPU25-26-05
Description
Neath Port Talbot County Borough Council are seeking to establish a single supplier framework to supply the Council with Personal Protective Equipment ('PPE'), Accessories, Workwear and potentially any additional associated services (e.g face fitting for respirators). The Council has a number of sections that deliver essential front line services to the public as well as delivering internal services to staff across the Authority. This arrangement is mainly for use by Council officers and SWTRA but shall be available to all schools within the County Borough.
This arrangement shall be accessed by the South Wales Trunk Road Agency (SWTRA) whose head office is based at the following address:
The Quays,
Brunel Way,
Briton Ferry,
Neath,
SA11 2GG
The initial agreement will be for a period of 2 years with the option to extend for a further 2 years on an annual basis
The anticipated start date will be 1st October 2025.
Commercial tool
Establishes a framework
Total value (estimated)
- £800,000 excluding VAT
- £1,040,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 October 2025 to 30 October 2027
- Possible extension to 30 October 2029
- 4 years, 30 days
Description of possible extension:
The initial agreement will be for a period of 2 years from 01/10/2025 with the option to extend for a further 2 years on an annual basis.
Options
The right to additional purchases while the contract is valid.
The initial agreement will be for a period of 2 years with the option to extend for a further 2 years on an annual basis.
Main procurement category
Goods
CPV classifications
- 35113400 - Protective and safety clothing
- 18143000 - Protective gear
- 18444000 - Protective headgear
- 18830000 - Protective footwear
- 33735100 - Protective goggles
- 18100000 - Occupational clothing, special workwear and accessories
Contract locations
- UKL17 - Bridgend and Neath Port Talbot
Framework
Maximum number of suppliers
1
Maximum percentage fee charged to suppliers
0%
Framework operation description
Single supplier framework, direct call off using framework prices.
Award method when using the framework
Without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Legal and financial capacity conditions of participation
Refer to ITT.
Technical ability conditions of participation
Refer to ITT for full conditions of participation but Suppliers tendering for this opportunity must be registered with the British Safety Industry Federation (BSIF) Registered Safety Supplier Scheme or evidence an equivalent such scheme.
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
22 May 2025, 12:00pm
Tender submission deadline
29 May 2025, 12:00pm
Submission address and any special instructions
The Invitation to Tender documentation is available to be accessed and tenders to be submitted via etenderwales:
https://etenderwales.bravosolution.co.uk/home.html
Suppliers' Instructions 'How to Express Interest in this ITT':
1. Register your company on the etenderwales portal (this is required only once. However if your details have changed since you registered you will need to up-date them).
- Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk
- Click the 'Suppliers register here' link.
- Complete the 'Organisation Details' and 'User Details' sections.
- Note the username you choose and click 'save' when complete.
- You will shortly receive and email with your unique password (please keep this secure).
- Agree to the terms and conditions and click 'continue'.
2. Express an interest in the ITT.
- Login to the portal with the username / password.
- Click the 'ITT Open to all Suppliers' link.
- Alternatively, search for the relevant ITT (itt_116148).
- Click on the relevant ITT to access the content.
- Click the 'Express Interest' button on the right-hand side of the screen.
- This will move the ITT into your 'My ITT pages'. (This is a secure area reserved for your projects only.)
- Click on the ITT code, you can now access any attachments by selecting 'Buyer Attachments'.
3. Responding to the ITT.
- You can now choose to 'Respond' or 'Decline to Respond' (please give a reason if declining).
- Note the 'Closing Date', and then follow the onscreen instructions to complete the ITT.
- There is help available Monday - Friday (8am - 6pm) on: help@bravosolution.co.uk or by telephone on 0800 069 8634.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
- Welsh
- English
Award decision date (estimated)
28 July 2025
Recurring procurement
Publication date of next tender notice (estimated): 24 April 2029
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Commercial | wrereretetttet |
Cost | 40.00% |
| Service Delivery | rerereetertrt |
Quality | 36.00% |
| Contract Mgt & Support | erererererr |
Quality | 18.00% |
| Added Value | gffffffffffffffffffffffffffffff |
Quality | 6.00% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
Not required. Site visits available as part of process.
Contracting authority
Neath Port Talbot County Borough Council
- Public Procurement Organisation Number: PRGM-1776-LMWP
Civic Centre
Port Talbot
SA13 1PJ
United Kingdom
Region: UKL17 - Bridgend and Neath Port Talbot
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales