Section one: Contracting authority
one.1) Name and addresses
The Royal Borough of Windsor and Maidenhead Council
Town Hall,St Ives Road
MAIDENHEAD
SL61RF
Contact
RBWM Procurement
Telephone
+44 1628796285
Country
United Kingdom
Region code
UKJ11 - Berkshire
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.3) Communication
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Leisure Management Services
two.1.2) Main CPV code
- 92000000 - Recreational, cultural and sporting services
two.1.3) Type of contract
Services
two.1.4) Short description
1. The primary purpose of this prior information notice (PIN) is to alert potential suppliers to an opportunity in relation to leisure services management in Windsor and Maidenhead. At present, it is envisaged the services will cover six leisure centres. We are also inviting suppliers to provide any instructive documentation regarding their experiences in agency arrangements (please see [8] below).
2. The opportunity is likely to have a minimum term of 10 years (with extension options).
3. Amongst others, the services should contribute to a number of local strategic outcomes including increasing resident physical activity, decreasing obesity in Year 6 children and contributing to resident wellbeing more generally.
4. This is a leisure operating contract wherein the supplier is responsible for the management and day-to-day operations of various leisure centres, paying the authority a 'management fee' (a fixed amount). Notwithstanding the management fee, the supplier is entitled to all income gained from managing the services.
5. Historically, income generated from the services has yielded approximately £10,000,000 per annum.
6. At present, it is envisaged that the procurement will not be lotted to engender greater consistency across the services and resident experience.
7. Tentatively, RBWM is interested in utilising the competitive negotiation procedure and envisages a contract notice and SQ invitation to be published in early July 2024, with tendering and negotiation stages running through to late November 2024. Contract commencement is expected to be no later than April 2025.
8. RBWM are committed to making the contract as VAT efficient as possible to maximise value for money for its residents. New VAT guidance (found in HMRC's Revenue and Customs Brief 3 (2023)) enables local authorities to take advantage of the 'non-business' treatment of income from leisure services. We have an ambition to utilise an agency model in the procurement to allow contractors to collect income on our behalf, remaining non-business and meaning no irrecoverable VAT would be paid. If you have experience with these arrangements, we would be extremely grateful for detail and any example contracts you may have used. Please forward any information to: joey.stanford@rbwm.gov.uk.
9. In addition to the above, we would be grateful for:
a. An indication of whether you would be interested in tendering for the contract;
b. Your views on suitable contract types; and
c. Any other information that you think would be helpful to bring to our attention.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 92000000 - Recreational, cultural and sporting services
- 98000000 - Other community, social and personal services
two.2.3) Place of performance
NUTS codes
- UKJ1 - Berkshire, Buckinghamshire and Oxfordshire
two.2.4) Description of the procurement
See short description
two.3) Estimated date of publication of contract notice
1 July 2024
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes