Section one: Contracting authority/entity
one.1) Name and addresses
Runnymede Borough Council
Station Road
ADDLESTONE
KT152AH
Contact
Michael Balamwezi
michael.balamwezi@runnymede.gov.uk
Telephone
+44 1932838383
Country
United Kingdom
NUTS code
UKJ2 - Surrey, East and West Sussex
Internet address(es)
Main address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
VEAT notice in connection with the provision of Repairs, Maintenance and Voids works and ancillary services.
two.1.2) Main CPV code
- 45300000 - Building installation work
two.1.3) Type of contract
Works
two.1.4) Short description
The provision of repairs, installation and void works to the Council's properties within specified geographical areas in the Borough.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,600,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKJ2 - Surrey, East and West Sussex
Main site or place of performance
Various locations within the Borough of Runnymede
two.2.4) Description of the procurement
The provision of a responsive repairs, maintenance and voids works and ancillary services to the Contracting Authority's residential housing stock as occupied by the Contracting Authority's tenants and leaseholders in various properties and geographic locations,
two.2.11) Information about options
Options: Yes
Description of options
The contract provides for a possible two extensions of one year (2 x 12month extensions)
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated without a prior call for competition
- The works, supplies or services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons
- Extreme urgency brought about by events unforeseeable for the contracting authority
Explanation:
Further to the separate Voluntary Ex Ante Transparency Notice ref. Works - 331318-2020 as published 14.7.2020, which is unrelated but is referenced to this contract.
The Authority's reactive Repairs, Maintenance and Voids servicing contract, to be delivered within four separate Lots covering specific geographical areas within the borough of Runnymede, was originally awarded to 2 suppliers in January 2019 on the basis of a 3 year term.
The original supplier of the services in respect of Lots 1 and 2, has surrendered their contractual obligations to the Authority in respect of the contracted services, prior to the expiry of the original term.
The scope of works pertaining to the Authority's reactive Repairs, Maintenance and Voids works contract, is wholly referenced to the Authority's duties as a landlord in connection with the routine, day to day maintenance and upkeep of its tenants and leaseholders' dwellings to ensure they are in a safe and habitable condition.
The Authority now intends to enter into formal contracting arrangements, and create a formal contractual obligation in respect of Lot 1 and Lot 2, between the Authority and the incumbent supplier of the services in respect of Lots 3 and 4.
The Authority considers that, under the circumstances entering into a new contract without a formal tender process, in respect of Lot 1 and Lot 2 with the incumbent supplier of the services for Lot 3 and Lot 4 is permissible as provided for in Regulation 32, on basis that the Authority, were it not to enter into the contract with the incumbent supplier of Lots 3 and 4 to provide a continuity of service to tenants and leaseholders in the relevant geographical areas covered by Lot 1 and Lot 2 under the provisions of this Regulation, would find itself to be in breach of its statutory obligations.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2019/S 134-331318
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
14 January 2019
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
B C E Mills Bros & Partners Co Ltd
Mead Ln,
Chertsey
KT16 8PF
Country
United Kingdom
NUTS code
- UKJ2 - Surrey, East and West Sussex
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Initial estimated total value of the contract/lot/concession: £1,600,000
Total value of the contract/lot/concession: £1,600,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Court and Tribunal Judiciary
London
Country
United Kingdom