Section one: Contracting authority
one.1) Name and addresses
Thames Valley Police
Police HQ North, Meadow House, The Boulevard, Lang
Kidlington, Oxon
OX5 1NZ
Contact
Thom Wilson
thom.wilson@thamesvalley.pnn.police.uk
Country
United Kingdom
NUTS code
UKJ1 - Berkshire, Buckinghamshire and Oxfordshire
National registration number
VAT – GB 180 5571 07
Internet address(es)
Main address
https://www.thamesvalley.police.uk/
Buyer's address
https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/32823
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Public order and safety
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Access Control Gates & Barriers – New installations, replacements and planned preventative and reactive maintenance
Reference number
PR20009 43566
two.1.2) Main CPV code
- 44221310 - Access gates
two.1.3) Type of contract
Supplies
two.1.4) Short description
Requirement to ensure Gates/Barriers & associated eqpt adequately inspected/serviced at regular intervals to maintain in operational condition at all times & incl replacement/upgrade of existing/new installation sites. To carry out the necessary periodic inspection/servicing/provide an emergency 24/7/365 callout service. Regular servicing will be carried out with the accepted 'service visit rates' & emergency callout services provided at the accepted day-work (inclusive) rates as indicated on the tender summary. To undertake maintenance of, but not limited to, all eqpt & accessories across estate that are required for safe operation of the Gates & Barriers. All systems incl controls maintained as detailed under the relevant section of this specification. Replacement parts an additional cost to the contract at the rate identified within the tender pricing matrix.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £604,680
two.2) Description
two.2.2) Additional CPV code(s)
- 34928110 - Road barriers
- 34928300 - Safety barriers
- 42961100 - Access control system
- 44221300 - Gates
- 45233280 - Erection of road-barriers
- 45421148 - Installation of gates
two.2.3) Place of performance
NUTS codes
- UKJ1 - Berkshire, Buckinghamshire and Oxfordshire
Main site or place of performance
Locations in and around Berkshire, Buckinghamshire & Oxfordshire
two.2.4) Description of the procurement
The purpose of this requirement is to ensure that the Gates, Barriers and their associated equipment is adequately inspected and serviced at regular intervals, in order to maintain such equipment in operational condition at all times and includes the replacement/upgrade of existing and new installation sites.
The contractor will be required, under this contract, to carry out the necessary periodic inspection and servicing and provide an emergency 24/7/365 callout service throughout the period of the contract.
The regular servicing will be carried out with the accepted 'service visit rates' and emergency call out services will be provided at the accepted day-work (inclusive) rates as indicated on the tender summary.
Scope of work
The contractor shall be required to undertake maintenance of (but not limited to) all equipment and accessories across the estate that are required for satisfactory operation of the Gates, Barriers and turnstile.
All systems including controls shall be maintained as detailed under the relevant section of this specification. Any replacement parts shall be an additional cost to the contract at the rate identified within the tender pricing matrix.
Prior to the commencement of the works, the contractor shall attend an initial site meeting with the TVP Contract manager and occupant to fully discuss all aspects of the contract.
The contractor is to note that the premises will be occupied whilst works are carried out. All due care is to be taken to ensure minimum disruption to the building occupants. Occupants of the building to be given a minimum of one weeks’ notice prior to commencement of any works. A full site list is to be provided.
two.2.5) Award criteria
Quality criterion - Name: Deliverables (or non-price criteria / Weighting: 70%
Price - Weighting: 30%
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Attached as document
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-004799
four.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice
Section five. Award of contract
Contract No
1
Title
Access Control Gates & Barriers; Service, Maintenance & new Installation of Gates and Barriers
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
14 July 2021
five.2.2) Information about tenders
Number of tenders received: 13
Number of tenders received by electronic means: 13
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Security Solutions Northern Ltd
7 Riverside Ind Est, Waters Meeting Road, Bolton
Greater Manchester
BL1 8TU
Telephone
+44 1204388865
Fax
+44 1204388025
Country
United Kingdom
NUTS code
- UKJ1 - Berkshire, Buckinghamshire and Oxfordshire
National registration number
819 4460 15
Internet address
http://www.securitysolutionsgb.com
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £428,000
Total value of the contract/lot: £604,680
Section six. Complementary information
six.3) Additional information
Initial 2 year contract to 2023 with potential 2 year extension to 2025
six.4) Procedures for review
six.4.1) Review body
Public Procurement Review Service (PPRS)
London
publicprocurementreview@cabinetoffice.gov.uk
Telephone
+44 3450103503
Country
United Kingdom
Internet address
https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Bidders wishing a review should:
As per the Terms & Conditions. Submit their query to TVP who will seek to respond within 15 working days.
If they are dissatisfied with the response then they can escalate to the PPRS – timings will then be governed the procedures of the PPRS.
six.4.4) Service from which information about the review procedure may be obtained
Public Procurement Review Service (PPRS)
London
publicprocurementreview@cabinetoffice.gov.uk
Telephone
+44 3450103503
Country
United Kingdom
Internet address
https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit