Section one: Contracting authority
one.1) Name and addresses
Thames Valley Police
Police HQ North, Meadow House, The Boulevard, Lang
Kidlington, Oxon
OX5 1NZ
Contact
Thom Wilson
thom.wilson@thamesvalley.pnn.police.uk
Country
United Kingdom
NUTS code
UKJ1 - Berkshire, Buckinghamshire and Oxfordshire
National registration number
VAT – GB 180 5571 07
Internet address(es)
Main address
https://www.thamesvalley.police.uk/
Buyer's address
https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/32823
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=36923&B=BLUELIGHT
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=36923&B=BLUELIGHT
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Public order and safety
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Access Control Gates & Barriers – New installations, replacements and planned preventative and reactive maintenance
Reference number
PR20009 43566
two.1.2) Main CPV code
- 44221310 - Access gates
two.1.3) Type of contract
Supplies
two.1.4) Short description
Requirement to ensure Gates/Barriers & associated eqpt adequately inspected/serviced at regular intervals to maintain in operational condition at all times & incl replacement/upgrade of existing/new installation sites. To carry out the necessary periodic inspection/servicing/provide an emergency 24/7/365 callout service. Regular servicing will be carried out with the accepted 'service visit rates' & emergency callout services provided at the accepted day-work (inclusive) rates as indicated on the tender summary. To undertake maintenance of, but not limited to, all eqpt & accessories across estate that are required for safe operation of the Gates & Barriers. All systems incl controls maintained as detailed under the relevant section of this specification. Replacement parts an additional cost to the contract at the rate identified within the tender pricing matrix.
two.1.5) Estimated total value
Value excluding VAT: £428,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 34928110 - Road barriers
- 34928300 - Safety barriers
- 42961100 - Access control system
- 44221300 - Gates
- 45233280 - Erection of road-barriers
- 45421148 - Installation of gates
two.2.3) Place of performance
NUTS codes
- UKJ1 - Berkshire, Buckinghamshire and Oxfordshire
Main site or place of performance
Locations in and around Berkshire, Buckinghamshire & Oxfordshire
two.2.4) Description of the procurement
The purpose of this requirement is to ensure that the Gates, Barriers and their associated equipment is adequately inspected and serviced at regular intervals, in order to maintain such equipment in operational condition at all times and includes the replacement/upgrade of existing and new installation sites.
The contractor will be required, under this contract, to carry out the necessary periodic inspection and servicing and provide an emergency 24/7/365 callout service throughout the period of the contract.
The regular servicing will be carried out with the accepted 'service visit rates' and emergency call out services will be provided at the accepted day-work (inclusive) rates as indicated on the tender summary.
Scope of work
The contractor shall be required to undertake maintenance of (but not limited to) all equipment and accessories across the estate that are required for satisfactory operation of the Gates, Barriers and turnstile.
All systems including controls shall be maintained as detailed under the relevant section of this specification. Any replacement parts shall be an additional cost to the contract at the rate identified within the tender pricing matrix.
Prior to the commencement of the works, the contractor shall attend an initial site meeting with the TVP Contract manager and occupant to fully discuss all aspects of the contract.
The contractor is to note that the premises will be occupied whilst works are carried out. All due care is to be taken to ensure minimum disruption to the building occupants. Occupants of the building to be given a minimum of one weeks’ notice prior to commencement of any works. A full site list is to be provided.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £428,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Attached as document
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Attached as document
three.1.2) Economic and financial standing
List and brief description of selection criteria
Attached as document
Minimum level(s) of standards possibly required
Attached as document
three.1.3) Technical and professional ability
List and brief description of selection criteria
Attached as document
Minimum level(s) of standards possibly required
Attached as document
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Attached as document
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
29 April 2021
Local time
11:00am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 31 August 2021
four.2.7) Conditions for opening of tenders
Date
29 April 2021
Local time
11:00am
Place
Electronically via Bluelight EU Supply after tender closing deadline
Information about authorised persons and opening procedure
2 or more Procurement Department nominees after tender closing deadline
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Attached as document
six.4) Procedures for review
six.4.1) Review body
Public Procurement Review Service (PPRS)
London
publicprocurementreview@cabinetoffice.gov.uk
Telephone
+44 3450103503
Country
United Kingdom
Internet address
https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Bidders wishing a review should:
As per the Terms & Conditions. Submit their query to TVP who will seek to respond within 15 working days.
If they are dissatisfied with the response then they can escalate to the PPRS – timings will then be governed the procedures of the PPRS.
six.4.4) Service from which information about the review procedure may be obtained
Public Procurement Review Service (PPRS)
London
publicprocurementreview@cabinetoffice.gov.uk
Telephone
+44 3450103503
Country
United Kingdom
Internet address
https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit