Scope
Reference
IA3807
Description
This procurement covers the window cleaning services required by Staffordshire County Council and potentially Lichfield District Council, South Staffordshire District Council and Cannock Chase District Council.
The Council seek to maintain a high standard and quality of window cleaning services to its various sites. The Works described in the specification are to be executed by the Supplier in a manner that enhances the Councils reputation for the cleanliness of its sites. The Supplier must carry out the required services adopting the best cleaning practice including rigorous standards of discipline, cleanliness and tidiness
Commercial tool
Establishes a framework
Total value (estimated)
- £600,000 excluding VAT
- £720,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 June 2026 to 31 May 2028
- Possible extension to 31 May 2030
- 4 years
Description of possible extension:
At the Authority's entire discretion, the term may be extended by 24 months (1st June 2028 - 31st May 2030) on the same terms for such period in accordance with the contract.
Main procurement category
Services
CPV classifications
- 90911300 - Window-cleaning services
Contract locations
- UKG2 - Shropshire and Staffordshire
Framework
Maximum number of suppliers
1
Maximum percentage fee charged to suppliers
0.5%
Framework operation description
Refer to framework documentation
Award method when using the framework
Without competition
Contracting authorities that may use the framework
Cannock Chase District Council
South Staffordshire District Council
Stafford Borough Council
Contracting authority location restrictions
- UKG2 - Shropshire and Staffordshire
Participation
Legal and financial capacity conditions of participation
Refer to tender documentation
Technical ability conditions of participation
Refer to tender documentation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
26 March 2026, 12:00pm
Tender submission deadline
2 April 2026, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
1 May 2026
Recurring procurement
Publication date of next tender notice (estimated): 1 February 2030
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 60% |
| Price | Price | 40% |
Other information
Description of risks to contract performance
In December 2024 the Government issued a White Paper on Local Government Re-Organisation entitled the "English Devolution White Paper".
1.2 In March 2025 Staffordshire County Council submitted their suggested re-organisation plan to the Government and are awaiting a response.
1.3 Final proposals were submitted in November 2025, and implementation of the changes is expected by Government to be by 2028 at the earliest.
1.4 Whilst the expected impact of most changes to Local Government will be settled at Government Level (Change in Law), please be aware that it may be government policy or expedient that any affected party will be recommended to agree bi-lateral or multi-lateral changes to their existing contractual arrangements.
1.5 Updates on proposals and changes can be found on the Staffordshire County Council Website and at other media outlets
2 The parties agree that in the event of a Local Government Re-organisation: -
2.1. that re-organisation of local authorities may result in the transfer assignment or novation of this Agreement in was a whole or in part to a successor authority or successor authorities. Such transfer assignment or novation shall not constitute a breach or require consent and the [contracting party] consents to the transfer assignment or novation of this Agreement in whole or in parts to any successor authority(ies) established under the local government re-organisation legislation and that as a consequence the obligations and rights under this Agreement shall continue to apply and be enforceable by or against any successor authority(ies) following a local government re-organisation; and
2.2 the parties acknowledge that if applicable the Transfer of Undertakings (Protection of Employment) Regulations 2006 may apply and agree to comply with all consequential and reasonable obligations arising thereunder
2.3 the parties acknowledge that any new organisation(s) may utilise or create and manage all and any existing or required framework agreements relating to the provision of the [goods and] services provided under this current agreement
2.4 any administrative changes of local government re-organisation may give rise to the need for the Council to terminate this Agreement and or seek any variation with any successor or assignee of the Council.
2.5 the Council shall not be liable for any loss of any kind including, but not limited to, lost opportunity that may arise as a result of local government re-organisation.
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Staffordshire County Council
- Public Procurement Organisation Number: PZDG-2995-QQMD
1 Staffordshire Place, Tipping Street,
Stafford
ST16 2DH
United Kingdom
Region: UKG24 - Staffordshire CC
Organisation type: Public authority - sub-central government