Section one: Contracting authority
one.1) Name and addresses
Newcastle City Council
Civic Centre
Newcastle Upon Tyne
NE18QH
Contact
Julie Spencer
julie.spencer@newcastle.gov.uk
Country
United Kingdom
Region code
UKC22 - Tyneside
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
008788 - Committee Management System
Reference number
OPEN2025682
two.1.2) Main CPV code
- 72267000 - Software maintenance and repair services
two.1.3) Type of contract
Services
two.1.4) Short description
Newcastle City Council have a current contract with Civica UK Limited for the provision of a committee management system which was procured in 2019. As our current solution expires on 30.04.2025, therefore a replacement contract is required. We wish to renew this for a further 24 months. Then will carry out further Market Engagement, if required after this period.
It is a Direct Award through the CCS Framework Back Office Software RM6194. The CCS solution selected is a national compliant route to market, the framework ensures compliance and regulatory procurement standards are constantly followed.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £30,500
two.2) Description
two.2.2) Additional CPV code(s)
- 30000000 - Office and computing machinery, equipment and supplies except furniture and software packages
- 48000000 - Software package and information systems
two.2.3) Place of performance
NUTS codes
- UKC22 - Tyneside
two.2.4) Description of the procurement
Supply and Maintenance of a committee management system.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.14) Additional information
Direct Award through CCS RM6194 Framework
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The services can be provided only by a particular economic operator for the following reason:
- protection of exclusive rights, including intellectual property rights
Explanation:
This is a continuation of the software already purchased in 2019. It is a Direct Award from the CCSRM 6194 Framework for maintenance and supply.
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
22 April 2025
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Civica UK Limted
Southbank Central, 30 Stamford Street
London
SE1 9LQ
Country
United Kingdom
NUTS code
- UKC2 - Northumberland and Tyne and Wear
Companies House
01628868
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £30,500
Total value of the contract/lot: £30,500
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court of Justice
Technology and Construction Court, 7 Rolls Buildings, Fetter Lane
London
EC4A 1NL
Country
United Kingdom