Section one: Contracting authority
one.1) Name and addresses
Manchester City Council
Level 5, Town Hall Extension
Manchester
M60 2LA
Contact
Ms Max Woods
maxime.woods@manchester.gov.uk
Telephone
+44 1612347878
Country
United Kingdom
NUTS code
UKD3 - Greater Manchester
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
TC1055 Reissued Contract Management System (CMS)
Reference number
DN616983
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
Manchester City Council (MCC) requires an off the shelf contract management system (CMS) to enable the effective design, procurement, and management of its contracts. The CMS is required to standardise best practice contract management across MCC and to create opportunities to improve the efficiency and effectiveness of MCC’s contracting. MCC requires the CMS to be fully hosted by the application provider on a Software as a Service basis. It must have some flexibility to be customised to MCC processes and terminology.
Currently, MCC does not have a centralised contract management system that monitors all contracted activity/spend across the Council.
two.1.5) Estimated total value
Value excluding VAT: £500,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKD3 - Greater Manchester
two.2.4) Description of the procurement
Manchester City Council (MCC) requires an off the shelf contract management system (CMS) to enable the effective design, procurement, and management of its contracts. The CMS is required to standardise best practice contract management across MCC and to create opportunities to improve the efficiency and effectiveness of MCC’s contracting. MCC requires the CMS to be fully hosted by the application provider on a Software as a Service basis. It must have some flexibility to be customised to MCC processes and terminology.
Currently, MCC does not have a centralised contract management system that monitors all contracted activity/spend across the Council.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Manchester City Council (MCC) requires an off the shelf contract management system (CMS) to enable the effective design, procurement, and management of its contracts. The CMS is required to standardise best practice contract management across MCC and to create opportunities to improve the efficiency and effectiveness of MCC’s contracting. MCC requires the CMS to be fully hosted by the application provider on a Software as a Service basis. It must have some flexibility to be customised to MCC processes and terminology.
Currently, MCC does not have a centralised contract management system that monitors all contracted activity/spend across the Council.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
15 July 2022
Local time
11:00am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.3) Additional information
The Council is using the e-business portal known as the Chest. Applicants should register
their details at the following link www.the-chest.org.uk. Applicants will need to electronically
submit their completed tender documents, including online questionnaire, via the on-line
portal by 11am 15th July 2022 as referred to in IV.2.2. Any clarification queries must also be
submitted via the Chest website by the date referred to in the tender documentation. The
contract will be for 3 year(s), expected to commence 30th November 2022 with an option to
Extension up to 2 years + up to 2 Years + remaining period within the total 4 years extension provision should a full 2 years on either of the extensions not have been taken)
The selection and award criteria, specification requirements and contract performance conditions may relate in particular to social and environmental considerations as relevant to the subject matter of this project. The Council reserves the right not to award the contract, as a result of this Contract Notice.
The Council shall not be liable for any costs or expenses incurred by any organisation in
responding to this notice or in tendering for the proposed contract/framework. All
submissions must be in English. Tenders and supporting documents must be priced in
pounds sterling. As per Regulation 26(4)
six.4) Procedures for review
six.4.1) Review body
Manchester City Council
Town Hall Extension
Manchester
M60 2LA
Country
United Kingdom