Scope
Reference
SWT039
Description
In collaboration with Mid and West Wales Fire & Rescue Service, South Wales Fire & Rescue Service is seeking to appoint suppliers to a framework for the provision of promotional items.
The contract will be split into three Lots as follows:
• Lot 1 – Stationery
• Lot 2 – Clothing
• Lot 3 – Corporate
Suppliers will have the opportunity to bid for either all or individual Lots.
The Contract Term shall be for a period of three years with the option to extend by a further 12 months.
Total value (estimated)
- £162,000 excluding VAT
- £194,400 including VAT
Below the relevant threshold
Main procurement category
Goods
CPV classifications
- 39294100 - Information and promotion products
Contract locations
- UKL - Wales
Not the same for all lots
Contract dates are shown in Lot sections, because they are not the same for all lots.
Lot 1. Stationery
Description
Provision of printed stationery
Lot value (estimated)
- £54,000 excluding VAT
- £64,800 including VAT
Contract dates (estimated)
- 11 May 2026 to 10 May 2029
- Possible extension to 10 May 2030
- 4 years
Description of possible extension:
This contract will include an optional extension period of 12 months following the expiry of the initial three year period.
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Lot 2. Clothing
Description
Provision of promotional printed clothing.
Lot value (estimated)
- £54,000 excluding VAT
- £64,800 including VAT
Contract dates (estimated)
- 11 May 2026 to 10 May 2029
- Possible extension to 10 May 2030
- 4 years
Description of possible extension:
Within the contract there is an optional 12 month extension period that may be exercised upon expiry of the initial three year contract period.
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Lot 3. Corporate
Description
Provision of promotional printed miscellaneous items.
Lot value (estimated)
- £54,000 excluding VAT
- £64,800 including VAT
Contract dates (estimated)
- 11 May 2026 to 10 May 2029
- Possible extension to 10 May 2030
- 4 years
Description of possible extension:
Within the contract there is an optional extension period of 12 months following the initial three year contract period.
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Participation
Particular suitability
Lot 1. Stationery
Lot 2. Clothing
Lot 3. Corporate
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
17 March 2026, 5:00pm
Tender submission deadline
24 March 2026, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Price | Pricing evaluation as per tender documents |
Price | 60.00% |
| Quality | Quality criteria evaluation as per tender documents |
Quality | 40.00% |
Procedure
Procedure type
Below threshold - open competition
Documents
Associated tender documents
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=361624
Invitation to Tender Document - Part 2
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=361625
Appendix 1 - Business Continuity Audit Report
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=361626
Appendix 2 - Promotional Items Requirements
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=361627
Appendix 3 - Pricing Schedule
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=361628
Appendix 4 - Terms and Conditions
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=362073
Invitation to Tender Document - Part 1
Technical specifications to be met
https://www.sell2wales.gov.wales/
Information available within tender documents on Sell2Wales
Contracting authorities
South Wales Fire and Rescue Service
- Public Procurement Organisation Number: PQMW-9436-MMYZ
South Wales Fire and Rescue Service Headquarters
Llantrisant
CF72 8LX
United Kingdom
Contact name: Abigail Naci
Email: a-naci@southwales-fire.gov.uk
Website: http://www.southwales-fire.gov.uk
Region: UKL15 - Central Valleys
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales
Mid and West Wales Fire and Rescue Authority
- Public Procurement Organisation Number: PGBC-9888-YDYX
Fire Service Headquarters
Carmarthen
SA31 1SP
United Kingdom
Email: procurement@mawwfire.gov.uk
Region: UKL14 - South West Wales
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales