- Scope of the procurement
- Lot 2. Supply and Distribution of Draught & Packaged Beers, Lagers, Ciders and Stouts
- Lot 1. Draught and Packaged Beers, Lagers, Ciders & Stouts including Wines, Spirits and Soft Drinks i.e. the full requirements
- Lot 3. Supply and Distribution of Wines
- Lot 4. Supply and Distribution of Spirits
Section one: Contracting authority
one.1) Name and addresses
Newport City Council
Civic Centre
Newport
NP20 4UR
Telephone
+44 1633656656
Country
United Kingdom
NUTS code
UKL - Wales
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0273
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etenderwales.bravosolution.co.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://etenderwales.bravosolution.co.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://etenderwales.bravosolution.co.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Supply and Distribution of Alcoholic & Associated Beverages
Reference number
NCC-2023-227
two.1.2) Main CPV code
- 24322500 - Alcohol
two.1.3) Type of contract
Supplies
two.1.4) Short description
To secure the supply and distribution of alcoholic and associated beverages that offers participating organisations value for money and added value in the goods and associated services being provided.
Note: This contract will be open to all bodies within the Welsh Public Sector to use, should they have a requirement to do so.
two.1.5) Estimated total value
Value excluding VAT: £2,400,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Supply and Distribution of Draught & Packaged Beers, Lagers, Ciders and Stouts
Lot No
2
two.2.2) Additional CPV code(s)
- 15910000 - Distilled alcoholic beverages
- 15961000 - Beer
- 15961100 - Lager
- 15941000 - Cider
two.2.3) Place of performance
NUTS codes
- UKL - Wales
Main site or place of performance
As per Lot 1
two.2.4) Description of the procurement
As per Lot 1
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
Framewrok may be renewed upon expiry.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Draught and Packaged Beers, Lagers, Ciders & Stouts including Wines, Spirits and Soft Drinks i.e. the full requirements
Lot No
1
two.2.2) Additional CPV code(s)
- 15910000 - Distilled alcoholic beverages
- 15961000 - Beer
- 15961100 - Lager
- 15941000 - Cider
- 15940000 - Cider and other fruit wines
- 15930000 - Wines
- 15911100 - Spirits
two.2.3) Place of performance
NUTS codes
- UKL - Wales
Main site or place of performance
Establishments across the South Wales coridor. Full details in tender specification.
two.2.4) Description of the procurement
To provide the full range of alcoholic and associated beverages to sites throughout South Wales. The Alcoholic Beverages contract that currently exists has been utilised by approximately 28 establishments situated across South Wales. The type of establishment vary from Council/Trust Leisure Centres, Theatres and Sports Clubs to Community Association Clubs and Village Social Clubs.
Likewise, the volume turnover varies considerably by site from a small hall turning over 10 brewers barrels a year to large community associations turning over nearly 250 barrels a year. With such a large diverse customer base, the expectation also varies with regard to Representation and Customer/Service Support. Many sites place a large emphasis on regular, personal contact with representatives, whilst others were happy with telesales representation and only infrequent personal contact; however, this is not in relation to account turnover, in fact, in many instances, quite the contrary.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £2,400,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
Framewrok may be renewed upon expiry.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Supply and Distribution of Wines
Lot No
3
two.2.2) Additional CPV code(s)
- 15930000 - Wines
two.2.3) Place of performance
NUTS codes
- UKL - Wales
Main site or place of performance
As per Lot 1
two.2.4) Description of the procurement
As per Lot 1
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
Framework may be renewed upon expiry.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Supply and Distribution of Spirits
Lot No
4
two.2.2) Additional CPV code(s)
- 15911100 - Spirits
two.2.3) Place of performance
NUTS codes
- UKL - Wales
Main site or place of performance
As per Lot 1
two.2.4) Description of the procurement
As per Lot 1
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
Framewrok may be renewed upon expiry.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As set out in the tender documentation.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 6
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
5 July 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English, Welsh
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
5 July 2024
Local time
1:00pm
Place
Newport City Council.
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: If needed, a new procurement exercise will be undertaken in the spring of 2028.
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Suppliers Instructions How to Express Interest in this Tender
1. Register your company on the etenderwales portal (this is only required once)
- Browse to the eSourcing Portal: https://etenderwales.bravosolution.co.uk
- Click the “Suppliers register here” link
- Agree to the terms and conditions and click “continue”
- Enter your correct business and user details
- Note the username you chose and click “Save” when complete
- You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the Project
- Login to the portal with the username/password
- Click the “itt’s Open to All Suppliers” link. (These are tenders open to any registered supplier)
- Click on the relevant itt (itt_110315 available from 28th May 2024) to access the content.
- Click the “Express Interest” button in the “Actions” box on the page.
- This will move the itt into your “My itt’s” page. (This is a secure area reserved for your projects only)
- Click on the itt code to access the content
3. Responding to the tender
- You can now choose to “Create Response” or “Decline to Respond” (please give a reason if declining)
- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to complete the iii
- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
If you require any further assistance use the online help, or the BravoSolution help desk is available Mon – Fri (8am – 6pm) on:
- email: help@bravosolution.co.uk
- Phone: 0800 368 4850
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=141649
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Details contained within the tender documents.
(WA Ref:141649)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom