Section one: Contracting entity
one.1) Name and addresses
London Luton Airport Operations Limited
Percival House, Percival Way
Luton
LU2 9NU
Contact
Michaela Caulfield
Country
United Kingdom
Region code
UKH21 - Luton
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
Tenders or requests to participate must be submitted to the above-mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
one.6) Main activity
Airport-related activities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
L24014-T-MC - IT Infrastructure Equipment and Services
Reference number
L24014-T-MC
two.1.2) Main CPV code
- 30200000 - Computer equipment and supplies
two.1.3) Type of contract
Supplies
two.1.4) Short description
London Luton Airport Operations Limited (LLA) wishes to establish a framework for the provision of IT Infrastructure Equipment and Services, with a 5 year + 1, zero-value contract awarded to a minimum of one supplier and a maximum of three suppliers for Lots 1, 4 and 5 and one supplier for each of Lots 2 and 3. The award of one Lot (any of the 5) does not guarantee the award of any of the other Lots.
We have an ambitious strategy to refresh Luton Airport’s IT infrastructure over the next 12 months, including networks, servers and storage, and to ensure such equipment is maintained and supported. LLA also has a significant portfolio of other project work, including IT and construction projects that have an ongoing requirement for IT infrastructure equipment and services.
two.1.5) Estimated total value
Value excluding VAT: £12,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Lot 1- Compute Storage and Services
Lot No
1
two.2.2) Additional CPV code(s)
- 30200000 - Computer equipment and supplies
two.2.3) Place of performance
NUTS codes
- UKH21 - Luton
Main site or place of performance
London Luton Airport
two.2.4) Description of the procurement
This Lot is for purchase of IT infrastructure equipment including but not limited to Servers, Storage Appliances (SAN, NAS), Backup Appliances, Fibre Channel Switches, Relevant Software Licences and Associated Services.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £2,400,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
72
This contract is subject to renewal
Yes
Description of renewals
5 year initial term with a 1 year optional extension period
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please see tender documents for full details
two.2) Description
two.2.1) Title
Lot 2 - Managed IT Service
Lot No
2
two.2.2) Additional CPV code(s)
- 30200000 - Computer equipment and supplies
- 48710000 - Backup or recovery software package
two.2.3) Place of performance
NUTS codes
- UKH21 - Luton
Main site or place of performance
London Luton Airport
two.2.4) Description of the procurement
This Lot is for the provision of a Managed IT Service to provide monitoring, support and escalation of LLA’s VMware virtual infrastructure (software and hardware), and Backup and Disaster Recovery Systems. This service will provide LLA with additional skills, availability and experience to ensure the smooth running of its critical IT infrastructure.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £2,400,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
72
This contract is subject to renewal
Yes
Description of renewals
5 year initial term with +1 optional extension year
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please see tender documents for full details
two.2) Description
two.2.1) Title
Lot 3 - Air Gapped Cyber Vault Service
Lot No
3
two.2.2) Additional CPV code(s)
- 30200000 - Computer equipment and supplies
- 48710000 - Backup or recovery software package
two.2.3) Place of performance
NUTS codes
- UKH21 - Luton
Main site or place of performance
London Luton Airport
two.2.4) Description of the procurement
This Lot is for the supply, implementation and ongoing support of a Dell PowerProtect Cyber Recovery solution from a suitably qualified and experienced service provider. This critical initiative will enhance LLA’s data protection, disaster recovery and cybersecurity capabilities.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £2,400,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
72
This contract is subject to renewal
Yes
Description of renewals
5 year initial term with +1 optional extension year
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please see tender documents for full details
two.2) Description
two.2.1) Title
Lot 4 - Network Equipment and Services
Lot No
4
two.2.2) Additional CPV code(s)
- 30200000 - Computer equipment and supplies
two.2.3) Place of performance
NUTS codes
- UKH21 - Luton
Main site or place of performance
London Luton Airport
two.2.4) Description of the procurement
This Lot is for the purchase of network hardware including, but not limited to, access points, transceivers, DAC cables, network switches, relevant accessories and associated services.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £2,400,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
72
This contract is subject to renewal
Yes
Description of renewals
5 year initial term with a +1 year optional extension
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please see tender documents for full details
two.2) Description
two.2.1) Title
Lot 5 - Software and Licensing
Lot No
5
two.2.2) Additional CPV code(s)
- 30200000 - Computer equipment and supplies
- 48000000 - Software package and information systems
two.2.3) Place of performance
NUTS codes
- UKH21 - Luton
Main site or place of performance
London Luton Airport
two.2.4) Description of the procurement
This lot is for the purchase of commercial off the shelf software licences and subscriptions, security such as antivirus software and firewalls, cloud products including software as a service or cloud provider hosted applications. platform as a service, and cloud service models.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £2,400,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
72
This contract is subject to renewal
Yes
Description of renewals
5 year initial term with a +1 optional extension year
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please see tender document for full details
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Selection criteria is as stated in the procurement documents
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.1.4) Objective rules and criteria for participation
List and brief description of rules and criteria
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated procedure with prior call for competition
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
13 May 2025
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 6-12 months prior to the end date of the agreement. Note this is dependant on optional extension year(s) being taken and subject to changes in requirements
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Please see tender documents for full details. All LLA tenders are run on our Jaggaer portal where registration and access is free of charge
six.4) Procedures for review
six.4.1) Review body
London Luton Airport - The Legal Team
Percival House, Percival Way
Luton
LU2 9NU
Country
United Kingdom