Scope
Reference
FTC/2025/001
Description
The purpose of this tender is to procure, install, maintain, and remove Christmas lighting displays in various locations in Ferndown for the festive seasons 2025-2027, with the option to extend by one or two years.
Total value (estimated)
- £75,000 excluding VAT
- £90,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 December 2025 to 8 January 2028
- Possible extension to 8 January 2030
- 4 years, 1 month, 8 days
Description of possible extension:
This is a three year contract, with the potential to extend by one or two years.
Options
The right to additional purchases while the contract is valid.
Depending on any change in circumstances, additional sites may be added to the specification.
Main procurement category
Services
CPV classifications
- 31500000 - Lighting equipment and electric lamps
- 51100000 - Installation services of electrical and mechanical equipment
Contract locations
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
Participation
Legal and financial capacity conditions of participation
Public liability insurance: Minimum coverage of £10 million
Employer liability insurance: Minimum coverage of £10 million
Company's published accounts for the last three financial years
Technical ability conditions of participation
Evidence of chapter 8, in this case for Traffic Management is included in the HERS
Electricity at Work Regulations.
UK & EU regulatory compliance (e.g., CE marking, BS EN 60598 for luminaire safety)
Electrical safety certification (NICEIC/ECA-approved installations)
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
15 May 2025, 11:59pm
Tender submission deadline
27 May 2025, 11:59pm
Submission address and any special instructions
Submission Method: Tenders must be submitted by post, in a non-marked sealed envelope marked "TENDER ENCLOSED"
Maria Follan
Administration Manager
Ferndown Town Council
The Barrington Centre
Penny's Walk
FERNDOWN
Dorset BH22 9TH
Contact for Queries: Maria Follan, Administration Manager - manager@ferndown.gov.uk. 01202 892249.
Tenders may be submitted electronically
No
Languages that may be used for submission
English
Award decision date (estimated)
14 July 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Compliance & Safety | Quality | 30% |
| Quality & Aesthetic Appeal | Quality | 25% |
| Experience & References | Quality | 25% |
| Cost & Value for Money | Price | 10% |
| Sustainability Measures | Quality | 10% |
Other information
Description of risks to contract performance
Permission has not yet been given by the land-owner of Penny's Walk for the use of access vehicles for the installation. Proposed contractors are, therefore, advised that installations may be via use of ladders only, or the Penny's Walk element of the tender may need to be removed.
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
TENDER SPECIFICATION FOR CHRISTMAS LIGHTS v4.docx
Tender specification
Contracting authority
Ferndown Town Council
- Public Procurement Organisation Number: PZCB-2318-LMVH
The Barrington Centre, Penny's Walk
Ferndown
BH22 9TH
United Kingdom
Contact name: Maria Follan
Telephone: 01202 892249
Email: customerservices@ferndown.gov.uk
Website: http://www.ferndown.gov.uk
Region: UKK25 - Dorset
Organisation type: Public authority - sub-central government