Planning

Winchester City Council Grounds Maintenance Services

Winchester City Council

UK3: Planned procurement notice - Procurement Act 2023 - view information about notice types

Notice identifier: 2026/S 000-016265

Procurement identifier (OCID): ocds-h6vhtk-05dc3a (view related notices)

Published 23 February 2026, 5:54pm

Scope

Reference

WCC1618a

Description

Winchester City Council (the Authority) is aiming to re-tender the service contracts for Grounds Maintenance and Public Realm Cleansing Services in mid March 2026. This notice is to formally notify the market of the upcoming opportunity to tender for the Grounds Maintenance Services. It is envisaged that the services will be spilt into 2 separate tender requirements, with one contract available for Grounds Maintenance services and one contract for Public Realm Cleansing services. This process is subject to internal approvals. Suppliers will be able to tender for one or both opportunities. Suppliers are encouraged to ensure they are registered on the EU-Supply e-procurement portal to get updates regarding these opportunities, including when they go live. Using the above portal, suppliers can formally register their interest in these opportunities. Please use the eu-supply portal to register your interest under the project: WCC1618a Winchester City Council Grounds Maintenance Services Expressions of interest can be received up to 12 noon 13th March 2026. Please note - suppliers who do not express an interest, will still be able to tender for the opportunities. The new contract for Grounds Maintenance Services will be mobilised from August 2026 with a view to start the new contract by October 2027.

Total value (estimated)

£16,000,000 excluding VAT
£19,200,000 including VAT

Above the relevant threshold

Contract dates (estimated)

1 October 2027 to 30 September 2035
Possible extension to 30 September 2043
16 years

Description of possible extension:

Subject to supplier performance.

Main procurement category

Services

CPV classifications

77314000 - Grounds maintenance services

Contract locations

UKJ3 - Hampshire and Isle of Wight

Participation

Particular suitability

Small and medium-sized enterprises (SME)
Voluntary, community and social enterprises (VCSE)

Submission

Publication date of tender notice (estimated)

13 March 2026

Enquiry deadline

8 April 2026, 12:00pm

Submission type

Tenders

Tender submission deadline

15 April 2026, 12:00pm

Submission address and any special instructions

https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=102442&TID100107658&B=

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

3 August 2026

Other information

Applicable trade agreements

Government Procurement Agreement (GPA)

Procedure

Procedure type

Competitive flexible procedure

Competitive flexible procedure description

It is envisaged that this procurement exercise will follow a two stage tender process. Stage 1 - An initial shortlisting process that evaluates a suppliers experience, knowledge and capabilities, as well as economic and financial standing. Suppliers from this stage will be shortlisted to stage 2. Stage 2 - A final written tender process, evaluating a suppliers performance against defined quality and price criteria in line with specification and contractual requirements.

Contracting authority