Scope
Reference
CCL_113
Description
Pinner Wood School is a primary school in Pinner, Middlesex in the London Borough of Harrow, with a student population of approximately 670 aged between 3 and 11 years of age. The school is supported by a team of 80 teaching and support staff. The current contract is with Interclean.
The School is tendering its cleaning services and they are seeking a professional cleaning contractor to deliver an excellent level of service throughout the year.
The contract is scheduled to commence on 1st April 2026, initially spanning three years with an option for both parties to extend the contract for a further two years, (3+1+1) beyond this date by mutual agreement. Any contract extension will be subject to the School’s satisfaction and agreement on budgets and service levels.
The estimated turnover for the entire five-year duration is approximately £400,000
The contract is focused on consistently high levels of cleaning service and pro-active management. Regular termly and annual reviews throughout the contract duration are mandatory, and a break clause should be included to support both parties in case the relationship does not thrive. The School expects high standards of support and a strong working relationship with the selected bidder.
The procurement process follows a two stage ‘Competitive Flexible’ approach, beginning with a Procurement Specific Questionnaire (PSQ) stage followed by an Invitation to Tender (ITT) stage after shortlisting.
The school also expects the winning bidder to support the school by crediting the costs of the catering procurement in their first monthly invoice.
Contract 1. Pinner Wood School Cleaning Tender
Supplier
Contract value
- £270,215 excluding VAT
- £324,258 including VAT
Above the relevant threshold
Award decision date
23 February 2026
Date assessment summaries were sent to tenderers
23 February 2026
Standstill period
- End: 4 March 2026
- 8 working days
Earliest date the contract will be signed
23 March 2026
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- Possible extension to 31 March 2031
- 5 years
Description of possible extension:
Any contract extension will be subject to the School’s satisfaction and agreement on budgets and service levels.
Main procurement category
Services
CPV classifications
- 90919300 - School cleaning services
Information about tenders
- 3 tenders received
- 3 tenders assessed in the final stage:
- 1 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 2 suppliers unsuccessful (details included for contracts over £5 million)
Submission
Submission type
Tenders
Procedure
Procedure type
Competitive flexible procedure
Supplier
CleanTec Services Limited
- Companies House: 04155336
Unit 2, Handford Court, Garston Lane
Watford
WD25 9EJ
United Kingdom
Region: UKH23 - Hertfordshire
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Pinner Wood School Cleaning Tender
Contracting authority
Pinner Wood School
- UK Register of Learning Providers (UKPRN number): 131577
Latimer Gardens
Pinner
HA5 3RA
United Kingdom
Region: UKI74 - Harrow and Hillingdon
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
Cohesion Consulting Limited
Summary of their role in this procurement: Cohesion are managing the tender process on behalf of the trust
- Companies House: 13682273
16 Mount Pleasant
Tunbridge Wells
TN1 1QU
United Kingdom
Email: info@cohesionconsulting.co.uk
Website: http://www.cohesionconsulting.co.uk
Region: UKJ46 - West Kent