Scope
Reference
DN807831
Description
Cambridge Folk Festival seeks experienced suppliers to submit a quotation for the provision of bar services for the 2026 Festival, dates of which are Saturday 1 & Sunday 2 August 2026.
The services are divided into multiple lots, as detailed in the RFQ.
Suppliers may submit a quotation for all lots (the full scope of services) or for one or more individual lots. The successful supplier(s) will be required to supply, operate, and manage bar services for the 2026 Festival in accordance with the requirements outlined in the RFQ and any resulting contract.
Full details of the services required, including the breakdown of lots, specific requirements, and any additional obligations, are set out in the specification documents.
Please note that the Contract Value is the unknown, as this depends on many factors i.e. amount of sales etc.
Total value (estimated)
- £30,000 excluding VAT
- £36,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2027
- Possible extension to 30 March 2028
- 1 year, 11 months, 30 days
Description of possible extension:
The contract is for the 2026 Folk Festival, however, the option is there for the 2027 Folk Festival.
Main procurement category
Services
CPV classifications
- 15000000 - Food, beverages, tobacco and related products
- 24322500 - Alcohol
- 55400000 - Beverage-serving services
Contract locations
- UKH12 - Cambridgeshire CC
Lot 1. Main Bar
Description
Main Bar Lot
Within 20m x 10m marquee. Marquee is used exclusively as a bar. Marquee is
provided by the Festival and recharged back to the successful Concessionaire.
Note: Value of sales is unknown.
Lot value (estimated)
- £10,000 excluding VAT
- £12,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Cider and / or Hot Spicy Cider Stall
Description
Cider and/or Hot Spicy Cider Stall Lot
Outside the main bar, approx. size 3m x 4m
Note: Value of sales is unknown.
Lot value (estimated)
- £5,000 excluding VAT
- £6,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. Summer Drinks Bar
Description
Summer Drinks Bar Lot
A bar to fit a space of 5m x 5m, a marquee can be provided and recharged to
the successful Concessionaire if required.
Note: Value of sales is unknown.
Lot value (estimated)
- £5,000 excluding VAT
- £6,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 4. Gin Bar
Description
Gin Bar Lot
A bar to fit with a max space of 3m x 6m, a marquee can be provided and
recharged to the successful Concessionaire if required.
Note: Value of sales is unknown.
Lot value (estimated)
- £5,000 excluding VAT
- £6,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 5. Off Sales
Description
Off Sales Lot
The festival would encourage provision of off-sales, whether this is at the main
bar and/or at another location within the campsite confirmed with successful Concessionaire for this lot.
Note: Value of sales is unknown.
Lot value (estimated)
- £5,000 excluding VAT
- £6,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Particular suitability
Lot 1. Main Bar
Lot 2. Cider and / or Hot Spicy Cider Stall
Lot 3. Summer Drinks Bar
Lot 4. Gin Bar
Lot 5. Off Sales
Small and medium-sized enterprises (SME)
Submission
Tender submission deadline
20 March 2026, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Award criteria
60% Quality
40% Price
Procedure
Procedure type
Below threshold - open competition
Special regime
Concession
Documents
Associated tender documents
https://procontract.due-north.com/Advert?advertId=96ad3a3b-d610-f111-813c-005056b64545&fromProjectDashboard=True
Contracting authority
Cambridge City Council
- Public Procurement Organisation Number: PCBT-6819-NDPJ
The Guildhall
Cambridge
CB2 1BY
United Kingdom
Email: procurement@cambridge.gov.uk
Region: UKH12 - Cambridgeshire CC
Organisation type: Public authority - sub-central government