Scope
Reference
CSC25030
Description
Torbay Council has been successful in obtaining grant funding by the Department for Education (DfE) to roll out a Holiday Activities and Food Programme for 2025.
The purpose of the funding is to ensure that children and young people have access to food and activities over the school holiday periods where they are eligible for Free School Meals. Local Authorities require face-to-face provision over the school holidays.
The number of children / young people eligible for the provision is estimated to be around 5,451. As a minimum, it's expected that roughly 20-25% of those eligible will take up the offer per School Holiday.
To ensure spread of provision across the Torbay Area, the Authority expects there to be at least 7 projects in Torquay, 7 in Paignton and 2 in Brixham. Torbay Council are seeking some applications to specifically cater towards the older cohort (13- to 16-year-olds), it is anticipated that there will be at least 2 projects delivered to this cohort. Torbay Council are also seeking applications for children with complex SEND, it is anticipated that there will be 1 project delivered to this cohort. Within those projects the provider is expected to cater for and provide adequate resources and support for children and young people that may be part of the vulnerable group categories.
Total value (estimated)
- £400,500 excluding VAT
- £480,600 including VAT
Below the relevant threshold
Contract dates (estimated)
- 28 July 2025 to 28 January 2026
- 6 months, 1 day
Main procurement category
Services
Not the same for all lots
CPV classifications are shown in Lot sections, because they are not the same for all lots.
Lot 1. Lot 1 - Torquay Based Sites
Description
Lot 1 - HAF provision at Torquay Based Sites - a minimum provision of seven
Lot value (estimated)
- £147,000 excluding VAT
- £176,400 including VAT
CPV classifications
- 55243000 - Children's holiday-camp services
- 85300000 - Social work and related services
- 98000000 - Other community, social and personal services
Same for all lots
Contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Lot 2: Paignton Based Sites
Description
Lot 2 - HAF provision at Paignton Based Sites - a minimum provision of seven
Lot value (estimated)
- £147,000 excluding VAT
- £176,400 including VAT
Same for all lots
Contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. Lot 3 Brixham Based Sites
Description
Lot 3 - HAF provision at Brixham Based Sites - a minimum provision of two.
Lot value (estimated)
- £42,000 excluding VAT
- £50,400 including VAT
Same for all lots
Contract dates are shown in the Scope section, because they are the same for all lots.
Lot 4. Lot 4: Provision for 13-16 year olds
Description
Lot 4 - Specific HAF provision for 13-16 year olds - a minimum provision of two
Lot value (estimated)
- £42,000 excluding VAT
- £50,400 including VAT
Same for all lots
Contract dates are shown in the Scope section, because they are the same for all lots.
Lot 5. Lot 5: Provision for Children with Complex Send
Description
Lot 5 - Specific HAF provision at for Children with Complex SEND - a minimum provision of one
Lot value (estimated)
- £22,500 excluding VAT
- £27,000 including VAT
Same for all lots
Contract dates are shown in the Scope section, because they are the same for all lots.
Submission
Tender submission deadline
2 June 2025, 12:00pm
Submission address and any special instructions
In order to provide unrestricted, full, direct and free of charge access to the Tender Documents the Authority is providing the Documents in PDF format in the Opportunities Area of the ProContract e-Tendering portal at www.supplyingthesouthwest.org.uk
In order to access amendable versions of the Documents and to submit a response Applicants must be registered as Suppliers on ProContract. Applicants should then express an interest in the opportunity and download the Word and Excel format Documents for completion and submission.
Tenders may be submitted electronically
Yes
Award criteria
Below threshold evaluation
Procedure
Procedure type
Below threshold - open competition
Special regime
Light touch
Contracting authority
Torbay Council
- Public Procurement Organisation Number: PXLG-3144-TYMJ
Town Hall, Castle Circus
Torquay
TQ1 3DR
United Kingdom
Contact name: Mrs Clare Farquhar
Telephone: +44 1803208514
Email: clare.farquhar@torbay.gov.uk
Website: http://www.torbay.gov.uk
Region: UKK42 - Torbay
Organisation type: Public authority - sub-central government