- Scope of the procurement
- Lot 1 – Multifunctional Print Devices (MFDs) and Basic Print Management Software. PP-10115 Hornchurch Academy Trust MFDs - Multifunctional Print Devices (MFDs) and Basic Print Management Software
- Lot 2 – Multifunctional Print Devices (MFDs) and Print Management under Managed Service Provision. PP-10115 Hornchurch Academy Trust MFDs - Multifunctional Print Devices (MFDs) and Print Management under Managed Service Provision
Section one: Contracting authority
one.1) Name and addresses
Hornchurch Academy Trust
Whybridge Junior School Blacksmiths Lane
Rainham
RM13 7AH
Contact
Irene Celis
Telephone
+44 8452577050
Country
United Kingdom
NUTS code
UKI52 - Barking & Dagenham and Havering
Internet address(es)
Main address
https://www.hornchurchacademy.org.uk/
Buyer's address
https://in-tendhost.co.uk/placegroup/aspx/Home
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
PP-10115 Hornchurch Academy Trust MFDs
Reference number
PP-10115
two.1.2) Main CPV code
- 79800000 - Printing and related services
two.1.3) Type of contract
Services
two.1.4) Short description
This requirement is for a new framework agreement for Multifunctional Devices (MFDs) and Managed Print Service Provision. It is expected to be used primarily by education establishments listed in Attachment 1 Brokerage Subscribers 2024 (subject to change). It is envisaged that other neighbouring Education Establishments outside of Havering, some of whom are currently buying into the Havering Education Brokerage Service as well as other schools that may buy in at a later or future time, may also use the framework.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,500,000
two.2) Description
two.2.1) Title
PP-10115 Hornchurch Academy Trust MFDs - Multifunctional Print Devices (MFDs) and Basic Print Management Software
Lot No
Lot 1 – Multifunctional Print Devices (MFDs) and Basic Print Management Software
two.2.2) Additional CPV code(s)
- 79800000 - Printing and related services
- 30100000 - Office machinery, equipment and supplies except computers, printers and furniture
two.2.3) Place of performance
NUTS codes
- UKI6 - Outer London – South
- UKI7 - Outer London – West and North West
- UKJ4 - Kent
- UKI3 - Inner London – West
- UKI5 - Outer London – East and North East
- UKH3 - Essex
- UKH1 - East Anglia
- UKI4 - Inner London – East
two.2.4) Description of the procurement
The purpose of Lot 1 is to appoint a single Supplier who shall be responsible for the provision of Multifunctional Print Devices (MFDs) and Basic Print Management Software via Direct Award between the successful Supplier and Buyer. The aim is to provide a simple, efficient and compliant route for Buyers to procure a range of MFDs and Basic Print Management Software through a Supplier hosted Web-based Online Catalogue.Lot 1 is for the provision of Products (e.g. mono and colour-capable Devices, Entry Level Print Management Software and accessories) with minimum features that will be specified in Framework specification schedule at ITT stage. The Products will range from small to large office based, free standing and network ready MFDs, Basic Print Management Software which includes a range of accessories to enable Buyers to customise Devices to meet their individual requirements.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
PP-10115 Hornchurch Academy Trust MFDs - Multifunctional Print Devices (MFDs) and Print Management under Managed Service Provision
Lot No
Lot 2 – Multifunctional Print Devices (MFDs) and Print Management under Managed Service Provision
two.2.2) Additional CPV code(s)
- 79800000 - Printing and related services
- 30100000 - Office machinery, equipment and supplies except computers, printers and furniture
two.2.3) Place of performance
NUTS codes
- UKI6 - Outer London – South
- UKI7 - Outer London – West and North West
- UKJ4 - Kent
- UKI3 - Inner London – West
- UKI4 - Inner London – East
- UKI5 - Outer London – East and North East
- UKH3 - Essex
- UKH1 - East Anglia
two.2.4) Description of the procurement
The purpose of Lot 2 is to appoint multiple suppliers that are capable of providing a Managed Service to meet the Buyer’s ‘outputs and outcomes’ detailed within their specification of requirements by designing, installing and managing the Services that meet the Buyer’s requirements. This may involve Buyers who wish to either fully or partially refresh their fleet of devices.A significant driver of Lot 2 is to provide Buyers with the opportunity to deliver their short-, medium- or long-term Digital Strategy by identifying and or creating digital solutions within one (1) competition to support their business processes. Direct award is not allowed under Lot 2. The maximum number of this Lot is envisaged to be a minimum of three and a maximum of five.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-029231
Section five. Award of contract
Contract No
PP-10115 Hornchurch Academy Trust MFDs
Lot No
Lot 1
Title
PP-10115 Hornchurch Academy Trust MFDs
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
18 March 2025
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
RISO (UK) Ltd
Suite 23 Building 6 Croxley Park, Hatters Lane
Watford
WD18 8YH
Country
United Kingdom
NUTS code
- UKH23 - Hertfordshire
National registration number
2717706
Internet address
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £500,000
Total value of the contract/lot: £500,000
Section five. Award of contract
Contract No
PP-10115 Hornchurch Academy Trust MFDs
Lot No
Lot 2
Title
PP-10115 Hornchurch Academy Trust MFDs
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
18 March 2025
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
RISO (UK) Ltd
Suite 23 Building 6 Croxley Park, Hatters Lane
Watford
WD18 8YH
Country
United Kingdom
NUTS code
- UKH23 - Hertfordshire
Internet address
The contractor is an SME
No
five.2.3) Name and address of the contractor
Automated Systems Group (ASL) Limited
1 St Thomas Place, Cambridgeshire Business Park, Ely
Cambridge
CB7 4EX
Country
United Kingdom
NUTS code
- UKH12 - Cambridgeshire CC
National registration number
2930529
Internet address
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Vision Office Automation Ltd
Caxton House Watermark Way, Foxholes Business Park
Hertford
SG13 7TZ
Country
United Kingdom
NUTS code
- UKH23 - Hertfordshire
National registration number
07569889
Internet address
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,000,000
Total value of the contract/lot: £1,000,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Royal Court of Justice
Strand
London
WC2A 2LL
Country
United Kingdom