- Scope of the procurement
- Lot 1. General Building Works
- Lot 2. Plumbing & Heating
- Lot 3. Internal Stairlifts
- Lot 4. External Stairlifts
- Lot 5. External Platform Lift
- Lot 6. Through Floor Lift
- Lot 7. Stock straight stairlifts
- Lot 8. Lift repairs service
- Lot 9. External modular Ramping
- Lot 10. Asbestos Surveys
- Lot 11. Architectural Services
- Lot 12. Structural Engineers
- Lot 13. Window and Door Fitters
Section one: Contracting authority
one.1) Name and addresses
Newport City Council
Civic Centre
Newport
NP20 4UR
Contact
Dale Sheals
Telephone
+44 1633210934
Country
United Kingdom
NUTS code
UKL21 - Monmouthshire and Newport
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0273
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etenderwales.bravosolution.co.uk/home.html
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://etenderwales.bravosolution.co.uk/home.html
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Private Sector Housing - Approved List Of Contractors 2022 - 2026
Reference number
NCC-2021-123
two.1.2) Main CPV code
- 45210000 - Building construction work
two.1.3) Type of contract
Works
two.1.4) Short description
Newport City Council’s Private Sector Housing Adaptations Service operates an Approved List of Contractors (ALC) from which it invites tenders for contracts of work for individual, privately owned and occupied domestic dwellings. Individual contracts are awarded (on a case by case basis) against individual properties – this is not a framework agreement
The numbers of contractors included in each category of the ALC will be determined by annual service demand and budget. Numbers are intentionally limited, however, not only to ensure the ongoing process of administering the ALC is manageable - but also to help develop and maintain more effective partnership working
Housing Services does not guarantee that contractors on the ALC will receive invitations to tender as this is dependent on
(i) budget
(ii) demand for adaptation works in any financial year
(iii) number of contractors included within the category for rotation
This Approved List of Contractors will cover works below 50,000 GBP only
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
General Building Works
Lot No
1
two.2.2) Additional CPV code(s)
- 45210000 - Building construction work
- 45262700 - Building alteration work
- 45262800 - Building extension work
- 45400000 - Building completion work
- 71315000 - Building services
two.2.3) Place of performance
NUTS codes
- UKL21 - Monmouthshire and Newport
two.2.4) Description of the procurement
This Lot is for any general building works we may require in relation to this tender and example of works we would ask you to carry out are listed below;
- Provision of an adapted (ramped) access to a domestic (occupied) property
- Groundwork preparation for external platform lifts to a domestic (occupied) property
- Structural alterations e.g. door widening within a domestic (occupied) property
- Provision of a ground floor WC within a domestic (occupied) property
- Provision of a bathroom and/or bedroom extension to a domestic (occupied) property
- Loft conversion within a domestic (occupied) property
Any works that may cause any issues to water/electrics/gas are expected to be dealt with on an emergency basis (within 24hrs of knowing of the issue). This would require the supplier to agree to emergency call out’s within the PQQ in order to pass onto selection stage. The call out period would be expected for a period of twelve months following completion.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 September 2022
End date
31 August 2026
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Plumbing & Heating
Lot No
2
two.2.2) Additional CPV code(s)
- 45330000 - Plumbing and sanitary works
- 45332200 - Water plumbing work
- 39715000 - Water heaters and heating for buildings; plumbing equipment
two.2.3) Place of performance
NUTS codes
- UKL21 - Monmouthshire and Newport
two.2.4) Description of the procurement
This Lot is for any Plumbing & heating we may require in relation to this tender and example of works we would ask you to carry out are listed below;
- Bathroom adaptations (provision of level access shower / wetroom within a domestic (occupied) property
- Install/extend a domestic heating system within an occupied property
Any works that may cause any issues to water/electric/gas are expected to be dealt with on an emergency basis (within 24hrs of knowing of the issue). This would require the supplier to agree to emergency call out’s within the PQQ in order to pass onto selection stage. The call out period would be expected for a period of twelve months following completion
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 September 2022
End date
31 August 2026
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Internal Stairlifts
Lot No
3
two.2.2) Additional CPV code(s)
- 44115600 - Stairlifts
two.2.3) Place of performance
NUTS codes
- UKL21 - Monmouthshire and Newport
two.2.4) Description of the procurement
This Lot is for any Internal stairlifts we may require in relation to this tender and example of works we would ask you to carry out are listed below;
- Supply & fit a straight internal stairlift (only Stannah or Thyssen will be specified) to a domestic (occupied) property. To include a two-year parts & labour guarantee.
- Supply & fit a curved internal stairlift (only Stannah or Thyssen will be specified) to a domestic (occupied) property. To include a two-year parts & labour guarantee.
Any stairlift that is fitted by the suppliers that malfunctions are expected to be dealt with on an emergency basis (within 24hrs of knowing of the issue). This would require the supplier to agree to emergency call out’s within the PQQ in order to pass onto selection stage. The call out period would be expected for a period of two years following completion.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 September 2022
End date
31 August 2026
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
External Stairlifts
Lot No
4
two.2.2) Additional CPV code(s)
- 44115600 - Stairlifts
two.2.3) Place of performance
NUTS codes
- UKL21 - Monmouthshire and Newport
two.2.4) Description of the procurement
This Lot is for any External stairlifts we may require in relation to this tender and example of works we would ask you to carry out are listed below;
- Supply & fit a straight external stairlift (only Stannah or HomeAdapt will be specified) to a domestic (occupied) property. To include a two-year parts & labour guarantee
- Supply & fit a curved external stairlift (only Stannah or HomeAdapt will be specified) to a domestic (occupied) property. To include a two-year parts & labour guarantee.
Any stairlift that is fitted by the suppliers that malfunctions are expected to be dealt with on an emergency basis (within 24hrs of knowing of the issue). This would require the supplier to agree to emergency call out’s within the PQQ in order to pass onto selection stage. The call out period would be expected for a period of two years following completion.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 September 2022
End date
31 August 2026
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
External Platform Lift
Lot No
5
two.2.2) Additional CPV code(s)
- 42416100 - Lifts
two.2.3) Place of performance
NUTS codes
- UKL21 - Monmouthshire and Newport
two.2.4) Description of the procurement
This Lot is for any External platform lifts we may require in relation to this tender and example of works we would ask you to carry out are listed below;
- Supply & fit an external platform lift (Terry Lift only) to a domestic (occupied) property. To include a two-year parts & labour guarantee.
The call out period would be expected for a period of two years following completion.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 September 2022
End date
31 August 2026
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Through Floor Lift
Lot No
6
two.2.2) Additional CPV code(s)
- 42416100 - Lifts
two.2.3) Place of performance
NUTS codes
- UKL21 - Monmouthshire and Newport
two.2.4) Description of the procurement
This Lot is for any Through floor lifts we may require in relation to this tender and example of works we would ask you to carry out are listed below;
- Supply & fit a through-floor lift (only Wessex or Terry or similar approved will be specified) within a domestic (occupied) property. To include a two-year parts & labour guarantee.
The call out period would be expected for a period of two years following completion.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 September 2022
End date
31 August 2026
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Stock straight stairlifts
Lot No
7
two.2.2) Additional CPV code(s)
- 44115600 - Stairlifts
two.2.3) Place of performance
NUTS codes
- UKL21 - Monmouthshire and Newport
two.2.4) Description of the procurement
This Lot is for any Stock straight stairlifts we may require in relation to this tender. Newport City Council currently holds a stock of six stairlifts with the current supplier and will require the purchase of additional reconditioned lifts from time to time. Upon instruction, we would need the stock lift to be installed within three days.
As part of this award, if the supplier is to be appointed they would need to arrange with the incumbent supplier to arrange collection of stairlifts already owned by NCC that is being stored on their behalf.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 September 2022
End date
31 August 2026
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lift repairs service
Lot No
8
two.2.2) Additional CPV code(s)
- 50750000 - Lift-maintenance services
two.2.3) Place of performance
NUTS codes
- UKL21 - Monmouthshire and Newport
two.2.4) Description of the procurement
This Lot is for any stairlift, through floor lift and external platform lift repairs service we may require in relation to this tender and example of works we would ask you to carry out are listed below;
- Call-out, fault-find and repair to an existing lift (to predominantly Stannah & Thyssen models) using genuine component parts
We would require same day attendance to repair the lift.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 September 2022
End date
31 August 2026
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
External modular Ramping
Lot No
9
two.2.2) Additional CPV code(s)
- 34953000 - Access ramps
two.2.3) Place of performance
NUTS codes
- UKL21 - Monmouthshire and Newport
two.2.4) Description of the procurement
This Lot is for any External modular ramping we may require in relation to this tender and example of works we would ask you to carry out are listed below;
- Supply & fit modular ramping to provide wheelchair access to a domestic property
The Specification required for the installing of External modular ramping is as follows;
- Galvanised steel with suitable support frame
- Hatch sections available for access to ground services
- Continuous galvanised handrail
- Kerb 100mm high
- Load tested to satisfy BS 4592 and 6399
- Multi directional slip resistance to satisfying BS7976
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 September 2022
End date
31 August 2026
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Asbestos Surveys
Lot No
10
two.2.2) Additional CPV code(s)
- 90650000 - Asbestos removal services
two.2.3) Place of performance
NUTS codes
- UKL21 - Monmouthshire and Newport
two.2.4) Description of the procurement
This Lot is for any Asbestos surveys we may require in relation to this tender and example of works we would ask you to carry out are listed below;
- To provide a ‘Management Survey With Part Refurbishment’ report in respect of domestic disabled adaptation works to individual owner/occupied properties. NB: NCC will require the survey to be undertaken and a report received within 10 working days (subject to access availability).
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 September 2022
End date
31 August 2026
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Architectural Services
Lot No
11
two.2.2) Additional CPV code(s)
- 71200000 - Architectural and related services
- 71240000 - Architectural, engineering and planning services
two.2.3) Place of performance
NUTS codes
- UKL21 - Monmouthshire and Newport
two.2.4) Description of the procurement
This Lot is for any Architectural services we may require in relation to this tender and example of works we would ask you to carry out are listed below;
- To prepare plans to support Planning and Building Regulations (Full Plans) applications in respect of extensions (bedroom/wetroom) to individual owner/occupied properties. NB: NCC will require the survey to be undertaken and plans produced with 10 working days (subject to access availability).
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 September 2022
End date
31 August 2026
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Structural Engineers
Lot No
12
two.2.2) Additional CPV code(s)
- 71312000 - Structural engineering consultancy services
two.2.3) Place of performance
NUTS codes
- UKL21 - Monmouthshire and Newport
two.2.4) Description of the procurement
This Lot is for any Structural engineers we may require in relation to this tender and example of works we would ask you to carry out are listed below;
- To provide design and structural calculations in respect of domestic disabled adaptation works to individual owner/occupied properties (e.g. retaining walls; foundation/lintel/beam design). NB: NCC will require the survey to be undertaken and a report/calculations received within 10 working days (subject to access availability).
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 September 2022
End date
31 August 2026
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Window and Door Fitters
Lot No
13
two.2.2) Additional CPV code(s)
- 44221100 - Windows
- 45421110 - Installation of door and window frames
- 45421100 - Installation of doors and windows and related components
- 44221200 - Doors
- 44221000 - Windows, doors and related items
- 45421131 - Installation of doors
two.2.3) Place of performance
NUTS codes
- UKL21 - Monmouthshire and Newport
two.2.4) Description of the procurement
This Lot is for any Window and Door Fitting’s we may require in relation to this tender and example of works we would ask you to carry out are listed below;
- Fitting of window’s in domestic setting
- Fitting of level threshold doors to ensure wheelchair accessibility in a domestic setting.
- Must be FENSA Certified or equivalent.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 September 2022
End date
31 August 2026
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2018/S 106-241042
four.2.2) Time limit for receipt of tenders or requests to participate
Date
15 July 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
15 July 2022
Local time
1:30pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
1. Register your company on the etenderwales portal (this is only required once)
- Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk
- Click the “Suppliers register here” link
- Agree to the terms and conditions and click “continue”
- Enter your correct business and user details
- Note the username you chose and click “Save” when complete
- You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the Project
- Login to the portal with the username/password
- Click the “ITTs Open to All Suppliers” link. (These are Pre-Qualification Questionnaires open to any registered supplier)
- Click on the relevant PQQ (pqq_33283) available from 13th June 2022) to access the content.
- Click the “Express Interest” button in the “Actions” box on the page.
- This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)
- Click on the ITT code to access the content
3. Responding to the tender
- You can now choose to “Create Response” or “Decline to Respond” (please give a reason if declining)
- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ
- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
If you require any further assistance use the online help, or the BravoSolution help desk is available Mon – Fri (8am – 6pm) on:
- email: help@bravosolution.co.uk
- Phone: 0800 368 4850
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=122010
The Contracting Authority does not intend to include any community benefit requirements in this contract for the following reason:
Not Required
(WA Ref:122010)
six.4) Procedures for review
six.4.1) Review body
The High Court
Royal Courts of justice, The Strand
London
WC2a2LL
Telephone
+44 2079477501
Country
United Kingdom