Section one: Contracting entity
one.1) Name and addresses
Northern Ireland Electricity Networks
120 Malone Road,
Belfast,
BT9 5HT
Ruadhrai.OKane@nienetworks.co.uk
Country
United Kingdom
NUTS code
UKN - Northern Ireland
Internet address(es)
Main address
Buyer's address
https://e-sourcingni.bravosolution.co.uk
one.6) Main activity
Electricity
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
S1155 (2020) Facilities Management Services
Reference number
S1155 (2020)
two.1.2) Main CPV code
- 79993000 - Building and facilities management services
two.1.3) Type of contract
Services
two.1.4) Short description
The contracting entity intends to establish a framework arrangement under which it shall appoint economic operators to enter into separate framework agreements for the provision of facilities management services, across a number of separate lots, as follows:
Lot 1: Facilities Management Maintenance Services,
Lot 2: Facilities Management Capital Expenditure Projects,
Lot 3: Legionella and Water Treatment Services, and
Lot 4: Minor Building Repairs and General Maintenance Services (Electricity Substations and Radio Telecommunications Sites).
Each framework agreement will be for a period of five (5) years with an option, exercisable entirely at the discretion of the contracting entity and subject to the terms of the framework agreement, to extend by a further optional period of up to three (3) years, with a total potential duration of eight (8) years.
The contracting entity estimates that the total spend under the framework agreements is anticipated to be GBP 2 700 000.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £2,700,000
two.2) Description
two.2.1) Title
Lot 1: Facilities Management Maintenance Services
Lot No
1
two.2.2) Additional CPV code(s)
- 45210000 - Building construction work
- 45421000 - Joinery work
- 50700000 - Repair and maintenance services of building installations
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
- 50711000 - Repair and maintenance services of electrical building installations
- 50712000 - Repair and maintenance services of mechanical building installations
- 71314100 - Electrical services
- 71333000 - Mechanical engineering services
- 71334000 - Mechanical and electrical engineering services
- 79993000 - Building and facilities management services
- 79993100 - Facilities management services
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
Main site or place of performance
Northern Ireland
two.2.4) Description of the procurement
This lot will include:
Planned and reactive facilities management maintenance works and services in respect of all NIE Networks’ office locations across Northern Ireland encompassing the following key activities:
1) minor building repairs and associated general maintenance works and services;
2) maintenance of roller shutter doors;
3) general joinery works;
4) general mechanical services and maintenance;
5) general electrical services and maintenance.
It is intended that the contracting entity will enter into a framework agreement with one economic operator for this lot (in the form attached at Appendix M of the tender documents) with call-off contracts allocated on a direct award basis, as set out in the call-off procedure (in Appendix C of the Tender Documents).
two.2.11) Information about options
Options: Yes
Description of options
Each framework agreement will be for a period of five (5) years with an option, exercisable entirely at the discretion of the contracting entity and subject to the terms of the framework agreement, to extend by a further optional period of up to three (3) years, with a total potential duration of eight (8) years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2: Facilities Management Capital Expenditure Projects
Lot No
2
two.2.2) Additional CPV code(s)
- 45210000 - Building construction work
- 45421000 - Joinery work
- 45453100 - Refurbishment work
- 50700000 - Repair and maintenance services of building installations
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
- 50711000 - Repair and maintenance services of electrical building installations
- 50712000 - Repair and maintenance services of mechanical building installations
- 71314100 - Electrical services
- 71333000 - Mechanical engineering services
- 71334000 - Mechanical and electrical engineering services
- 79993000 - Building and facilities management services
- 79993100 - Facilities management services
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
Main site or place of performance
Northern Ireland
two.2.4) Description of the procurement
This lot will include:
Planned facilities management works and services in respect of capital expenditure projects at NIE Networks’ office locations across Northern Ireland encompassing the following key activities:
1) participation in mini-competitions in accordance with NIE Networks’ facilities management capital project requirements;
2) management and delivery of projects inclusive of all electrical, mechanical, joinery and small scale general building works and associated services, in respect of:
(a) office refurbishments inclusive of complete office relocations;
(b) refurbishment of existing and/or installation of new kitchen facilities;
(c) refurbishment of existing and/or installation of new toilets facilities;
(d) installing of new furniture and/or removal of existing furniture.
It is intended that the contracting entity will enter into framework agreements with three economic operators for this lot (in the form attached at Appendix M of the tender documents) with call-off contracts allocated on a mini-competition basis, as set out in the call-off procedure (in Appendix C of the tender documents).
It is intended that the first, second and third ranked economic operators in respect of the competition for lot 1 will each be awarded framework agreements for lot 2.
two.2.11) Information about options
Options: Yes
Description of options
Each framework agreement will be for a period of five (5) years with an option, exercisable entirely at the discretion of the contracting entity and subject to the terms of the framework agreement, to extend by a further optional period of up to three (3) years, with a total potential duration of eight (8) years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 3: Legionella and Water Treatment Services
Lot No
3
two.2.2) Additional CPV code(s)
- 39370000 - Water installations
- 45232430 - Water-treatment work
- 71000000 - Architectural, construction, engineering and inspection services
- 79993000 - Building and facilities management services
- 79993100 - Facilities management services
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
Main site or place of performance
Northern Ireland
two.2.4) Description of the procurement
This lot will include:
Planned preventative maintenance in respect of legionella and water treatment services encompassing the following key activities:
1) hot water systems inclusive of:
(a) monthly temperature checks,
(b) temperature adjustments as required to be carried out at the time of testing,
(c) annual water samples from calorifiers,
(d) annual visual inspection of calorifiers;
2) cold water systems inclusive of:
(a) monthly temperature checks at sentinel taps,
(b) six monthly temperature checks on tanks,
(c) annual inspection of tanks;
3) shower heads inclusive of:
(a) dismantle, clean and disinfect shower heads quarterly;
4) provision of risk assessments inclusive of:
(a) annual update of risk assessment per site,
(b) initial risk assessment of new sites;
5) provision of a web-based management system to facilitate water treatment system management and the control of legionella with appropriate access provided to NIE networks of maintenance and testing records.
It is intended that the contracting entity will enter into a framework agreement with one economic operator for this lot (in the form attached at Appendix M of the tender documents) with call-off contracts allocated on a direct award basis, as set out in the call-off procedure (in Appendix C of the tender documents).
two.2.11) Information about options
Options: Yes
Description of options
Each framework agreement will be for a period of five (5) years with an option, exercisable entirely at the discretion of the contracting entity and subject to the terms of the framework agreement, to extend by a further optional period of up to three (3) years, with a total potential duration of eight (8) years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 4: Minor Building Repairs and General Maintenance Services (Electricity Substations and RT Sites)
Lot No
4
two.2.2) Additional CPV code(s)
- 45210000 - Building construction work
- 45421000 - Joinery work
- 50700000 - Repair and maintenance services of building installations
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
- 50711000 - Repair and maintenance services of electrical building installations
- 50712000 - Repair and maintenance services of mechanical building installations
- 71314100 - Electrical services
- 71333000 - Mechanical engineering services
- 71334000 - Mechanical and electrical engineering services
- 79993000 - Building and facilities management services
- 79993100 - Facilities management services
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
This lot will include:
Minor building repairs and general maintenance works and services in respect of NIE networks’ electricity substations and radio telecommunication (RT) sites across Northern Ireland encompassing the following key activities:
1) minor building repairs and associated general works and services,
2) general joinery works,
3) general mechanical services and maintenance,
4) General electrical services and maintenance.
It is intended that the contracting entity will enter into a framework agreement with one economic operator for this lot (in the form attached at Appendix M of the tender documents) with call-off contracts allocated on a direct award basis, as set out in the call-off procedure (in Appendix C of the tender documents).
two.2.11) Information about options
Options: Yes
Description of options
Each framework agreement will be for a period of five (5) years with an option, exercisable entirely at the discretion of the contracting entity and subject to the terms of the framework agreement, to extend by a further optional period of up to three (3) years, with a total potential duration of eight (8) years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated procedure with prior call for competition
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2020/S 141-348291
Section five. Award of contract
Contract No
S1155 (2020) Facilities Management Services
Lot No
1
Title
Lot 1: Facilities Management Maintenance Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
20 April 2021
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
GR White & Son Ltd
43 Main Street
Tempo
BT94 3LU
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
The contractor is an SME
Yes
Section five. Award of contract
Contract No
S1155 (2020) Facilities Management Services
Lot No
2
Title
Lot 2: Facilities Management Capital Expenditure Projects
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
15 June 2021
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
GR White & Son Ltd
43 Main Street
Tempo
BT94 3LU
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
H&J Martin Ltd
Rosemount House, 21-23 Sydenham Road
Belfast
BT3 9HA
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
IMAC Construction Services Limited
7 Main Street, Dungiven
Londonderry
BT47 4LD
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
The contractor is an SME
Yes
Section five. Award of contract
Contract No
S1155 (2020) Facilities Management Services
Lot No
3
Title
Lot 3: Legionella and Water Treatment Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
22 April 2021
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Healthy Buildings (Ireland) Limited
19 Millvale Road, Bessbrook
Newry
BT35 7NH
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
The contractor is an SME
Yes
Section five. Award of contract
Contract No
S1155 (2020) Facilities Management Services
Lot No
4
Title
Lot 4: Minor Building Repairs and General Maintenance Services (Electricity Substations and RT Sites)
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
20 April 2021
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
GR White & Son Ltd
43 Main Street
Tempo
BT94 3LU
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
The contractor is an SME
Yes
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Northern Ireland Electricity Networks Ltd
120 Malone Road
Belfast
BT9 5HT
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
High Court of Justice in Northern Ireland
Royal Courts of Justice, Chichester Street
Belfast
BT1 3JY
Country
United Kingdom