Section one: Contracting authority
one.1) Name and addresses
LiveWest Homes Limited
1 Wellington Way, Skypark Business Park
Exeter
EX5 2FZ
Contact
Mr Rory Fincher
Telephone
+44 7966873543
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Estate Services Provision of Grounds Maintenance
Reference number
DN623124
two.1.2) Main CPV code
- 77314000 - Grounds maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
LiveWest provides over 38,000 homes to over 80,000 people throughout the Southwest from Gloucestershire to the Isles of Scilly. We have plans to build over 6,000 homes in the area over the next five years, developing new homes of all tenures including low-cost rent and sale, market rent and sale, and a range of supported housing and intermediate housing products, creating choice and flexibility.
Livewest maintains its communal areas and grounds to a high standard agreed in consultations with our residents. with this tender, we are looking to procure grounds maintenance services for our schemes in Devon and Cornwall areas.
Livewest’s grounds maintenance specifications centre around our “Total Site Care” approach. This means that all asset types at all schemes to be maintained at or above contract standards at all time during the course of the contract period with scheme presenting to a high standard through the year.
Grounds maintenance contracts will be managed by team of dedicated, professional and experienced managers as part of the Estate Services Team. Estate Services Team will work closely to develop close working partnerships with the winning contractors while keeping our customers at the centre of performance monitoring.
As part of this tender process, tenderers may be required to participate in a non-scored conversation in relation to environmental impact.
This will involve an conversation where each supplier will be asked a set of environmental questions, specific to the project by the operational lead, and a member of the environmental team.
We are carrying out this activity to better understand the environmental impact of carrying out our investment programme and how this may affect future procurement activities.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Lowest offer: £5,000,000 / Highest offer: £10,000,000 taken into consideration
two.2) Description
two.2.1) Title
Lot No
A
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UKK - South West (England)
two.2.4) Description of the procurement
LiveWest provides over 38,000 homes to over 80,000 people throughout the Southwest from Gloucestershire to the Isles of Scilly. We have plans to build over 6,000 homes in the area over the next five years, developing new homes of all tenures including low-cost rent and sale, market rent and sale, and a range of supported housing and intermediate housing products, creating choice and flexibility.
Livewest maintains its communal areas and grounds to a high standard agreed in consultations with our residents. with this tender, we are looking to procure grounds maintenance services for our schemes in Devon and Cornwall areas.
Livewest’s grounds maintenance specifications centre around our “Total Site Care” approach. This means that all asset types at all schemes to be maintained at or above contract standards at all time during the course of the contract period with scheme presenting to a high standard through the year.
Grounds maintenance contracts will be managed by team of dedicated, professional and experienced managers as part of the Estate Services Team. Estate Services Team will work closely to develop close working partnerships with the winning contractors while keeping our customers at the centre of performance monitoring.
As part of this tender process, tenderers may be required to participate in a non-scored conversation in relation to environmental impact.
This will involve an conversation where each supplier will be asked a set of environmental questions, specific to the project by the operational lead, and a member of the environmental team.
We are carrying out this activity to better understand the environmental impact of carrying out our investment programme and how this may affect future procurement activities.
two.2.5) Award criteria
Quality criterion - Name: Specification Conformation Statement / Weighting: 15%
Quality criterion - Name: Contract Performance / Weighting: 15%
Quality criterion - Name: Skills and Training / Weighting: 10%
Quality criterion - Name: Contract Management / Weighting: 10%
Quality criterion - Name: Effective Stewardship of the Environment / Weighting: 6%
Quality criterion - Name: Commitment to our communities / Weighting: 4%
Quality criterion - Name: Mobilisation / Weighting: 10%
Price - Weighting: 30%
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No
B
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
LiveWest provides over 38,000 homes to over 80,000 people throughout the Southwest from Gloucestershire to the Isles of Scilly. We have plans to build over 6,000 homes in the area over the next five years, developing new homes of all tenures including low-cost rent and sale, market rent and sale, and a range of supported housing and intermediate housing products, creating choice and flexibility.
Livewest maintains its communal areas and grounds to a high standard agreed in consultations with our residents. with this tender, we are looking to procure grounds maintenance services for our schemes in Devon and Cornwall areas.
Livewest’s grounds maintenance specifications centre around our “Total Site Care” approach. This means that all asset types at all schemes to be maintained at or above contract standards at all time during the course of the contract period with scheme presenting to a high standard through the year.
Grounds maintenance contracts will be managed by team of dedicated, professional and experienced managers as part of the Estate Services Team. Estate Services Team will work closely to develop close working partnerships with the winning contractors while keeping our customers at the centre of performance monitoring.
As part of this tender process, tenderers may be required to participate in a non-scored conversation in relation to environmental impact.
This will involve an conversation where each supplier will be asked a set of environmental questions, specific to the project by the operational lead, and a member of the environmental team.
We are carrying out this activity to better understand the environmental impact of carrying out our investment programme and how this may affect future procurement activities.
two.2.5) Award criteria
Quality criterion - Name: Specification Conformation Statement / Weighting: 15%
Quality criterion - Name: Contract Performance / Weighting: 15%
Quality criterion - Name: Skills and Training / Weighting: 10%
Quality criterion - Name: Mobilisation / Weighting: 10%
Quality criterion - Name: Contract Management / Weighting: 10%
Quality criterion - Name: Effective Stewardship of the Environment / Weighting: 6%
Quality criterion - Name: Commitment to our communities / Weighting: 4%
Price - Weighting: 30
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No
C
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UKK - South West (England)
two.2.4) Description of the procurement
LiveWest provides over 38,000 homes to over 80,000 people throughout the Southwest from Gloucestershire to the Isles of Scilly. We have plans to build over 6,000 homes in the area over the next five years, developing new homes of all tenures including low-cost rent and sale, market rent and sale, and a range of supported housing and intermediate housing products, creating choice and flexibility.
Livewest maintains its communal areas and grounds to a high standard agreed in consultations with our residents. with this tender, we are looking to procure grounds maintenance services for our schemes in Devon and Cornwall areas.
Livewest’s grounds maintenance specifications centre around our “Total Site Care” approach. This means that all asset types at all schemes to be maintained at or above contract standards at all time during the course of the contract period with scheme presenting to a high standard through the year.
Grounds maintenance contracts will be managed by team of dedicated, professional and experienced managers as part of the Estate Services Team. Estate Services Team will work closely to develop close working partnerships with the winning contractors while keeping our customers at the centre of performance monitoring.
As part of this tender process, tenderers may be required to participate in a non-scored conversation in relation to environmental impact.
This will involve an conversation where each supplier will be asked a set of environmental questions, specific to the project by the operational lead, and a member of the environmental team.
We are carrying out this activity to better understand the environmental impact of carrying out our investment programme and how this may affect future procurement activities.
two.2.5) Award criteria
Quality criterion - Name: Quality (same as other lots) / Weighting: 70
Price - Weighting: 30
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No
D
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UKK - South West (England)
two.2.4) Description of the procurement
LiveWest provides over 38,000 homes to over 80,000 people throughout the Southwest from Gloucestershire to the Isles of Scilly. We have plans to build over 6,000 homes in the area over the next five years, developing new homes of all tenures including low-cost rent and sale, market rent and sale, and a range of supported housing and intermediate housing products, creating choice and flexibility.
Livewest maintains its communal areas and grounds to a high standard agreed in consultations with our residents. with this tender, we are looking to procure grounds maintenance services for our schemes in Devon and Cornwall areas.
Livewest’s grounds maintenance specifications centre around our “Total Site Care” approach. This means that all asset types at all schemes to be maintained at or above contract standards at all time during the course of the contract period with scheme presenting to a high standard through the year.
Grounds maintenance contracts will be managed by team of dedicated, professional and experienced managers as part of the Estate Services Team. Estate Services Team will work closely to develop close working partnerships with the winning contractors while keeping our customers at the centre of performance monitoring.
As part of this tender process, tenderers may be required to participate in a non-scored conversation in relation to environmental impact.
This will involve an conversation where each supplier will be asked a set of environmental questions, specific to the project by the operational lead, and a member of the environmental team.
We are carrying out this activity to better understand the environmental impact of carrying out our investment programme and how this may affect future procurement activities.
two.2.5) Award criteria
Quality criterion - Name: Quality (same as previous lots) / Weighting: 70
Price - Weighting: 30
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No
E
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UKK - South West (England)
two.2.4) Description of the procurement
LiveWest provides over 38,000 homes to over 80,000 people throughout the Southwest from Gloucestershire to the Isles of Scilly. We have plans to build over 6,000 homes in the area over the next five years, developing new homes of all tenures including low-cost rent and sale, market rent and sale, and a range of supported housing and intermediate housing products, creating choice and flexibility.
Livewest maintains its communal areas and grounds to a high standard agreed in consultations with our residents. with this tender, we are looking to procure grounds maintenance services for our schemes in Devon and Cornwall areas.
Livewest’s grounds maintenance specifications centre around our “Total Site Care” approach. This means that all asset types at all schemes to be maintained at or above contract standards at all time during the course of the contract period with scheme presenting to a high standard through the year.
Grounds maintenance contracts will be managed by team of dedicated, professional and experienced managers as part of the Estate Services Team. Estate Services Team will work closely to develop close working partnerships with the winning contractors while keeping our customers at the centre of performance monitoring.
As part of this tender process, tenderers may be required to participate in a non-scored conversation in relation to environmental impact.
This will involve an conversation where each supplier will be asked a set of environmental questions, specific to the project by the operational lead, and a member of the environmental team.
We are carrying out this activity to better understand the environmental impact of carrying out our investment programme and how this may affect future procurement activities.
two.2.5) Award criteria
Quality criterion - Name: Quality (same as previous lots) / Weighting: 70
Price - Weighting: 30
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No
F
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UKK - South West (England)
two.2.4) Description of the procurement
LiveWest provides over 38,000 homes to over 80,000 people throughout the Southwest from Gloucestershire to the Isles of Scilly. We have plans to build over 6,000 homes in the area over the next five years, developing new homes of all tenures including low-cost rent and sale, market rent and sale, and a range of supported housing and intermediate housing products, creating choice and flexibility.
Livewest maintains its communal areas and grounds to a high standard agreed in consultations with our residents. with this tender, we are looking to procure grounds maintenance services for our schemes in Devon and Cornwall areas.
Livewest’s grounds maintenance specifications centre around our “Total Site Care” approach. This means that all asset types at all schemes to be maintained at or above contract standards at all time during the course of the contract period with scheme presenting to a high standard through the year.
Grounds maintenance contracts will be managed by team of dedicated, professional and experienced managers as part of the Estate Services Team. Estate Services Team will work closely to develop close working partnerships with the winning contractors while keeping our customers at the centre of performance monitoring.
As part of this tender process, tenderers may be required to participate in a non-scored conversation in relation to environmental impact.
This will involve an conversation where each supplier will be asked a set of environmental questions, specific to the project by the operational lead, and a member of the environmental team.
We are carrying out this activity to better understand the environmental impact of carrying out our investment programme and how this may affect future procurement activities.
two.2.5) Award criteria
Quality criterion - Name: Quality (same as previous lots) / Weighting: 70
Price - Weighting: 30
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-025092
Section five. Award of contract
Lot No
A & B
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
31 January 2023
five.2.2) Information about tenders
Number of tenders received: 7
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Glendale Grounds Management Ltd
Chorley
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £1,700,000 / Highest offer: £3,400,000 taken into consideration
Section five. Award of contract
Lot No
C, D, E & F
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
31 January 2023
five.2.2) Information about tenders
Number of tenders received: 7
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Countrywide Grounds Maintenance Ltd
Brackley
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £4,000,000 / Highest offer: £8,000,000 taken into consideration
Section six. Complementary information
six.3) Additional information
n/a
six.4) Procedures for review
six.4.1) Review body
LiveWest Homes
Exeter
Country
United Kingdom