Scope
Reference
P-0336
Description
The Council is using the e-business portal known as the Chest. Applicants will need to register their details at the following link www.the-chest.org.uk . Once registered, applicants will be emailed a log-in and password which will allow them to gain access to the documentation relating to this opportunity.
This procurement is for Design & Provision of Manchester's Christmas Lighting Scheme.
The contract period will be for 5 years. It is intended for the contract to commence 07th November 2025.
The procurement encompasses the following lots:
Lot 1 - Core Lighting Scheme:
The Supplier will be required to install and maintain energy-efficient LED Lighting in existing tree locations as identified in Appendix I.
This lot also includes the provision of artistic high-quality motifs, fit with the city centre in existing column mounts, and the installation of artistic and dynamic displays in the existing fixing points on Deansgate and King Street as identified in Appendix I.
Suppliers will be asked to provide a scheme based on gold, silver and bronze options for each specific location
The Bronze level package for an area will be at standard level provision, with options to upgrade the content to silver and gold.
MCC and partners will select the appropriate scheme for each individual location - and seek private sector sponsorship to upgrade key areas in line with stakeholder ambitions.
Lot 2 - Ground Level Feature Installations:
The Supplier will be required to provide creative solutions to install up to 8 ground level feature installations within Manchester city centre.
Lot 3 - New large Scale Santa Feature:
The Supplier will be required to design, manufacture, install, derig, store and maintain a new iconic Santa feature for Manchester, each year across the term of the 5-year contract
Total value (estimated)
- £1,950,000 excluding VAT
- £2,340,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 7 November 2025 to 6 November 2030
- 5 years
Main procurement category
Services
CPV classifications
- 31522000 - Christmas tree lights
- 79952000 - Event services
Contract locations
- UKD33 - Manchester
Lot 1. Core Lighting Scheme
Description
The Supplier will be required to install and maintain energy-efficient LED Lighting in existing tree locations as identified in Appendix I.
This lot also includes the provision of artistic high-quality motifs, fit with the city centre in existing column mounts, and the installation of artistic and dynamic displays in the existing fixing points on Deansgate and King Street as identified in Appendix I.
Supplier's will be asked to provide a scheme based on gold, silver and bronze options for each specific location
The Bronze level package for an area will be at standard level provision, with options to upgrade the content to silver and gold. MCC and partners will select the appropriate scheme for each individual location - and seek private sector sponsorship to upgrade key areas in line with stakeholder ambitions.
Lot value (estimated)
- £850,000 excluding VAT
- £1,020,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Ground Level Feature Installations
Description
The Supplier will be required to provide creative solutions to install up to 8 ground level feature installations within Manchester city centre.
Lot value (estimated)
- £650,000 excluding VAT
- £780,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. New large scale Santa Feature
Description
The Supplier will be required to design, manufacture, install, derig, store and maintain a new iconic Santa feature for Manchester, each year across the term of the 5-year contract
Lot value (estimated)
- £450,000 excluding VAT
- £540,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Legal and financial capacity conditions of participation
Lot 1. Core Lighting Scheme
Lot 2. Ground Level Feature Installations
Lot 3. New large scale Santa Feature
See procurement documents
Technical ability conditions of participation
Lot 1. Core Lighting Scheme
Lot 2. Ground Level Feature Installations
Lot 3. New large scale Santa Feature
See procurement documents
Particular suitability
Lot 1. Core Lighting Scheme
Lot 2. Ground Level Feature Installations
Lot 3. New large scale Santa Feature
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
12 May 2025, 11:00am
Tender submission deadline
19 May 2025, 11:00am
Submission address and any special instructions
The Council is using the e-business portal known as the Chest. Applicants will need to register their details at the following link www.the-chest.org.uk . Once registered, applicants will be emailed a log-in and password which will allow them to gain access to the documentation relating to this opportunity.
Applicants will need to electronically submit their completed tender documents, including the procurement specific questionnaire, via the on-line portal by 11am on 19th May 2025 as referred to in the tender documentation. Any clarification queries must also be submitted via the Chest website by the date referred to in the tender documentation.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
24 July 2025
Recurring procurement
Publication date of next tender notice (estimated): 1 March 2030
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | For the Quality Criterion suppliers will be scored on their responses to the relevant quality questions within the Tender Questionnaire. Suppliers must score at least a mean average score of 3 (i.e.... |
Quality | 60% |
| Social Value | Suppliers must self-certify that they and their subcontractors pay the Real Living Wage and do not operate zero hour contracts. Suppliers that fail to do this will be excluded and their tenders will... |
Quality | 20% |
| Environment | For the Environment Criterion suppliers will be scored on their responses to the relevant Environment questions within the Tender Questionnaire. Further details on the award criteria can be found... |
Quality | 10% |
| Price | Suppliers are required to complete the Pricing Schedule within the procurement documentation for all lots they wish to tender for. The Price score will be calculated following the relevant methodology... |
Price | 10% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
http://www.the-chest.org.uk
The Council is using the e-business portal known as the Chest. Applicants will need to register their details at the following link www.the-chest.org.uk . Once registered, applicants will be emailed a log-in and password which will allow them to gain access to the documentation relating to this opportunity.
Applicants will need to electronically submit their completed tender documents, including procurement specific questionnaire, via the on-line portal by 11am on 19th May 2025 as referred to in tender documentation. Any clarification queries must also be submitted via the Chest website by the date referred to in the tender documentation.
Technical specifications to be met
https://procontract.due-north.com/Advert?advertId=7b959ac6-941b-f011-8136-005056b64545&fromProjectDashboard=True
Please find the link to the CHEST advert to register an interest for this opportunity and access the ITT documents.
Contracting authority
Manchester City Council
- Public Procurement Organisation Number: PLNV-8798-LDMP
Town Hall Extension
Manchester
M60 2LA
United Kingdom
Email: procurement@manchester.gov.uk
Website: https://www.manchester.gov.uk
Region: UKD33 - Manchester
Organisation type: Public authority - sub-central government