Scope
Description
NGN's existing Managed Print Service (MPS) contract is approaching renewal with our current service provider. NGN is tendering its MPS to explore the possibility of modernising and continuing to build on improving the service expectations, along with enhancing and optimising our MPS in alignment with business strategies.
The Scope of Requirements documents includes a full detailed scope, along with tender requirements.
Total value (estimated)
- £816,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 15 September 2025 to 15 December 2028
- Possible extension to 15 December 2033
- 8 years, 3 months, 1 day
Description of possible extension:
There will be 5 x 1 year extension provisions available.
Main procurement category
Services
CPV classifications
- 79800000 - Printing and related services
Contract locations
- UKC - North East (England)
- UKE - Yorkshire and the Humber
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
15 May 2025, 12:00pm
Submission type
Requests to participate
Deadline for requests to participate
19 May 2025, 9:00am
Submission address and any special instructions
Please contact the NGN contact in the Scope of Requirement document, who will invite you to the procurement event on the Procurement Portal.
Tenders may be submitted electronically
No
Languages that may be used for submission
English
Award decision date (estimated)
25 July 2025
Award criteria
| Name | Description | Type |
|---|---|---|
| Commercial | 35% |
Cost |
| Contractual | 5% |
Quality |
| Non Commercial | 60% |
Quality |
Weighting description
The award will be based upon price and quality, and it is the intent that the award will be based on the Most Advantageous Tender.
RFP responses will be assessed against the criteria below
The Non-Commercial section will have weighted questions and weightings are detailed in Market Dojo.
Commercial 40%
Non Commercial 60%
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Special regime
Utilities
Competitive flexible procedure description
This procurement will follow the following process:
- Tender notice issued (this notice) for 25 days
- Interested suppliers to contact NGN and be invited to Conditions of Participation via Market Dojo (Pass/Fail)
- Suppliers who Pass the Conditions of Participation will be invited to PQQ
- PQQ end date 26th May
- PQQ responses evaluated
- Suppliers who score over 60% will be invited to tender (RFP)
- RFP live for 25 days
- RFP responses evaluated based on 60% non-commercial, 40% commercial criteria
- Best and Final Offer requested
- Final evaluations carried out
- Suppliers notified of the outcome
Full details are made available in the tender scope.
If supplementary stages are required throughout the process, or stages noted in the strategy defined above are no longer required, it is at NGN's discretion to include or remove stages.
It is at the discretion of NGN to change the weightings/criteria or add additional sub criteria/weightings to the PQQ or RFP if there is a need to do so before the submission deadline of the relevant stage. Any changes to the evaluation criteria will be communicated to all Bidders.
Contracting authority
NORTHERN GAS NETWORKS LIMITED
- Companies House: 05167070
- Public Procurement Organisation Number: PRNB-9357-PVLR
1100 Century Way
Colton Leeds
LS15 8TU
United Kingdom
Region: UKE42 - Leeds
Organisation type: Private utility