Section one: Contracting authority
one.1) Name and addresses
Imperial College Healthcare NHS Trust
St Mary's Hospital, Praed Street
London
W21NY
Contact
Risha Mehta
Telephone
+44 2071886680
Country
United Kingdom
Region code
UKI33 - Kensington & Chelsea and Hammersmith & Fulham
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Hard FM Imperial College Healthcare NHS Trust
Reference number
LPP/2021/005
two.1.2) Main CPV code
- 79993000 - Building and facilities management services
two.1.3) Type of contract
Services
two.1.4) Short description
Fully managed Hard FM contract.
Planned and reactive maintenance to deliver services comprising: environmental building services engineering plant and equipment (heating, cooling, ventilation and controls etc.); specialist packaged contracts (lifts, fire alarms, medical gasses, access controls, high voltage systems etc.); building infrastructure; building fabric; grounds and gardens; all associated repairs; out of hours operational cover including a reactive maintenance call out service.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £139,102,641
two.2) Description
two.2.2) Additional CPV code(s)
- 79993000 - Building and facilities management services
two.2.3) Place of performance
NUTS codes
- UKI44 - Lewisham and Southwark
two.2.4) Description of the procurement
This is a mini-competition under the Total Facilities Management Framework Agreement (LPP2021005) for Hard Facilities Management category.
The Contract length will be 7 years with the option to extend to a maximum of 10 years.
Bidders are invited to participate in physical accompanied site visits of Charing Cross Hospital, Hammersmith and Queen Charlotte and Chelsea Hospitals, St. Mary’s Hospital, and Western Eye and Samaritan Hospitals.
PPM in respect of Hard FM services i.e. building, building fabric, grounds, gardens, infrastructure, mechanical and electrical services plant and equipment (including fixed wiring);
Reactive Repair in respect of Hard FM services i.e. building, building fabric, grounds, gardens, infrastructure mechanical and electrical services plant and equipment;
PPM in respect of Soft FM assets as identified in the Asset Register tab labelled “Soft FM”;
Reactive Repair in respect of Soft FM assets as identified in the Asset Register tab labelled “Soft FM” including first response to other Soft FM equipment and services related reactive repair requests not identified in the Asset Register;
Management and execution of a Permit to Work and Sub-Contractor Vetting service;
Provision of a dedicated enhanced Service for Imperial Private Healthcare;
Provision of a Handy Service for the delivery of tasks outside of Reactive Repair and PPM, to support the delivery of an effective and efficient service while minimising additional cost to the Authority;
Provision of Window Cleaning;
Delivery of a Grounds Maintenance Service to include soft and hard landscaping which supports the wellbeing of staff, visitors and patients;
Energy Management, monitoring consumption, targeting future utility use, identifying potential future energy, carbon, water and sewage savings and reporting thereof;
24 hour 365/6 day per year site attendance at the Premises and Locations and emergency call out cover;
management of all Services described within this Specification;
reporting and maintenance planning;
integration with the CAFM/Helpdesk, tracking of requests and follow-up actions;
Project Management of Supplier managed works;
delivery of the Services in accordance with SFG20 Healthcare and SFG20;
Compliance with regulations, CIBSE Guide M, ACOPS, HTMs, Health Building Notes, safety action bulletins, and estates alerts
Discharge of statutory and mandatory undertaking and provide NHS Premises Assurance Model (PAM) assurance as a minimum.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 60
Cost criterion - Name: Price / Weighting: 40
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
Mini Competition call of Framework Agreement
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-027935
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
16 May 2024
five.2.2) Information about tenders
Number of tenders received: 12
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 12
Number of tenders received by electronic means: 12
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
CBRE Managed Services Limited
London
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £139,102,641
Total value of the contract/lot: £54,000,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Guy's and St Thomas' NHS Foundation Trust
Great Maze Pond
London
SE1 9RT
Country
United Kingdom