Scope
Reference
2025-134
Description
Milton Keynes City Council (the Council) are required to meet all statutory obligations in relation to our Housing stock. The Housing stock asset management function is controlled by the Council's Housing Maintenance and Investment (HMI) team. The Council are currently out to tender for the provision of Fire Door replacements for block properties, including dwelling entrance, internal communal, service cupboard doors, and loft hatches. All sites are within the Milton Keynes postal code region. Any sites which fall outside of this region will be advised in the mobilisation period.
The Council proposes to enter into a contract that will be for an initial term of 2 years with an option for the Council to extend for 2 years with the successful tenderer (Service Provider) unless terminated in accordance with the Conditions of Contract.
The estimated value for Fire Door Replacement contract is £5.75M (ex. VAT) for the maximum potential contract period of 4 years. The spend under the contract is dependent on the quantities of installations ordered during the term of the Contract. The estimated value is indicative only, and the Council does not guarantee to Tenderers the volume of installations ordered.
The Council has not engaged with the market prior to issuing the ITT as it has already developed the most appropriate specification for the works they require to be procured. The requirements for Fire doors are set out in Building Regulation (Fire Safety: Approved Document B), and other legislation with robust British Standards in place for the testing and certification of fire doors and therefore there is a robust specification in place meeting the Council's needs.
Total value (estimated)
- £5,750,000 excluding VAT
- £6,900,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 22 August 2025 to 21 August 2027
- Possible extension to 21 August 2029
- 4 years
Description of possible extension:
Extension to the duration of the Contract: the initial term of the Contract is 2 years. The Council reserves the right at its discretion to extend the term of the Contract for a further period of 2 years with the successful tenderer.
Main procurement category
Goods
CPV classifications
- 44221220 - Fire doors
- 45421131 - Installation of doors
Contract locations
- UKJ12 - Milton Keynes
Participation
Legal and financial capacity conditions of participation
As stated in tender documents
Technical ability conditions of participation
As stated in tender documents
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
28 April 2025, 11:59pm
Tender submission deadline
13 May 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
22 July 2025
Recurring procurement
Publication date of next tender notice (estimated): 1 August 2028
Award criteria
| Name | Description | Type |
|---|---|---|
| Simple description | Price is not the only award criterion and all criteria are stated in the procurement documents. |
Price |
Weighting description
Price is not the only award criterion and all criteria are stated in the procurement documents.
Other information
Payment terms
Payment terms as stated within the Tender documents.
Description of risks to contract performance
Description of risks to contract performance as stated within the Tender documents.
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
https://in-tendhost.co.uk/milton-keynes/aspx/Home
For any suppliers interested in this opportunity please visit our e-Tendering portal - https://in-tendhost.co.uk/milton-keynes/aspx/Home
Contracting authority
Milton Keynes City Council
- Public Procurement Organisation Number: PLDZ-6131-PWZH
Civic Offices, 1 Saxon Gate East
Milton Keynes
MK9 3EJ
United Kingdom
Contact name: Procurement Team
Telephone: 01908691691
Email: corporateprocurement@milton-keynes.gov.uk
Website: https://www.milton-keynes.gov.uk/
Region: UKJ12 - Milton Keynes
Organisation type: Public authority - sub-central government