Section one: Contracting authority
one.1) Name and addresses
South Hams District Council
Follaton House, Plymouth Road
Totnes
TQ9 5NE
Contact
Miss Rosanna Wilson
rosanna.wilson@teignbridge.gov.uk
Telephone
+44 1626215120
Country
United Kingdom
NUTS code
UKK4 - Devon
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Cleaning Provision for South Hams District Council and West Devon Borough Council
Reference number
DN516556
two.1.2) Main CPV code
- 90911200 - Building-cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
The overall scope of work represents the provision of cleaning services to the buildings at South Hams District Council and West Devon Borough Council site(s) (as per Appendix A1 - A5), this identifies the cleaning requirements of areas and their associated footfall also the acceptable standards of cleaning.
A schedule of Buildings and their cleanable square meterage can be found in Appendix A1 - A5.
This being an output-based specification; the Contractor is invited to decide upon the type and frequency of any cleaning tasks to be carried out on a daily or weekly basis. The expected standards are set out in the Outcome criteria’s (Appendix A6 Base Line Services). The Contractor must satisfy themselves that their proposed frequencies will maintain an acceptable standard. Two of the buildings in scope only currently require a weekly clean, Tavy Business Centre and 20 Plymouth Road as identified on the building information and room data documents for each site.
As a guide a minimum recommended frequency is listed in the Building Information and Room Data sheets (see Appendix A3 - A5).
Output Specification
This scope of work represents the provision of cleaning services
The two main service types are:
• Base Line Services: General continuous cleaning requirements.
• Demand Services: Additional cleaning input
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £469,000
two.2) Description
two.2.1) Title
Lot No
1
two.2.2) Additional CPV code(s)
- 90919200 - Office cleaning services
two.2.3) Place of performance
NUTS codes
- UKK4 - Devon
two.2.4) Description of the procurement
The work specified within this tender has been split into Lots, with:
Lot 1 representing South Hams District Council
• Follaton House
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 50
Price - Weighting: 50
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No
2
two.2.2) Additional CPV code(s)
- 90919200 - Office cleaning services
two.2.3) Place of performance
NUTS codes
- UKK4 - Devon
two.2.4) Description of the procurement
Lot 2 representing West Devon Borough Council A
• Kilworthy Park
• Tavy Business Centre
• 20 Plymouth Road
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 50
Price - Weighting: 50
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No
3
two.2.2) Additional CPV code(s)
- 90919200 - Office cleaning services
two.2.3) Place of performance
NUTS codes
- UKK4 - Devon
two.2.4) Description of the procurement
Lot 3 representing West Devon Borough Council B
• Okehampton Business Centre
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 50
Price - Weighting: 50
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2020/S 248-619073
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
18 March 2021
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Devon Cleaning South Hams
Unit 36, City Business Park, Somerset Place
Plymouth
PL3 4BB
Country
United Kingdom
NUTS code
- UKK4 - Devon
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £469,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
South Hams District Council
Follaton House
Totnes
TQ9 5NE
Country
United Kingdom