Section one: Contracting authority/entity
one.1) Name and addresses
The Education Authority
40 Academy Street
Belfast
BT1 2NQ
Country
United Kingdom
Region code
UKN - Northern Ireland
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Dishwashers, Blast Chillers and Toasters
Reference number
CAT 11039
two.1.2) Main CPV code
- 39310000 - Catering equipment
two.1.3) Type of contract
Supplies
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement at the time of conclusion of the contract:
Supply of Dishwashers, Blast Chillers and Toasters to the Education Authority NI
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
21 May 2024
End date
31 March 2025
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2024/S 000-008277
Section five. Award of contract/concession
Contract No
CAT-11039-TU
Title
Dishwashers, Blast Chillers and Toasters
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
14 March 2024
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Stephens Catering Equipment Co Ltd
Ballymena
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://www.stephenscateringequipment.com/
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £440,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures
Belfast
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 39310000 - Catering equipment
seven.1.3) Place of performance
NUTS code
- UKN - Northern Ireland
seven.1.4) Description of the procurement:
Supply of Dishwashers, Blast Chillers and Toasters to the Education Authority NI
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
20 May 2024
End date
31 March 2025
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£1,409,000
seven.1.7) Name and address of the contractor/concessionaire
Stephens Catering Equipment Co Ltd
Ballymena
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://www.stephenscateringequipment.com/
The contractor/concessionaire is an SME
Yes
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
Modification to the Call-Off Contract from National Framework for Light and Heavy Catering Equipment (CAT 11039 TU) is necessary to ensuring ongoing service provision and to facilitate the procurement of additional requirements until the commencement of a new arrangement is in place.
These requirements have become necessary and are permitted by Regulation 72(1)(c) of The Public Contacts Regulations 2015. Namely, the following conditions have been fulfilled:
(i)the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen; the Education Authority set up CAT-23-001 Dynamic Purchasing System for Catering Equipment which went live in May 23 with the original intention of running further competitions from the DPS. Further Competition CAT-23-001-008 Commercial Dishwashers and
Tabling was issued to the market on 17 November 2024 and closed on 8 December 2024. During the evaluation process it became apparent that the specification contained ambiguity. On consideration of the duty to ensure fairness and equal treatment within the tender process, EA stood down the Further Competition on 12 March 2024 and published a VEAT notice (2024/S 000-008277) outlining its indentations to extend the current arrangements (see continued in section VII.2.2 below)
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
The Education Authority currently intends to review it’s specifications for this equipment in order to re-open competition to the market. It
is envisaged that this process may take up to six months, and therefore, the EA have extended it’s current arrangements (subsequent to the aforementioned VEAT notice) for six months, with the options to extend by two further periods of three months if deemed necessary to enable a new procurement to be concluded.
This will help to ensure service continuity for the Catering Service whilst EA considers its requirements and next steps.
(ii)the modification does not alter the overall nature of the contract; the nature of the arrangement is not being amended.
(iii)any increase in price does not exceed 50% of the value of the original contract or framework agreement.
The upper estimate of the original Call Off Contract was £881,000 GBP, this modification is for £440,000 which is less than 50% of the
original maximum value. This does not exceed 50% of the value of the Call-Off Contract.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £969,000
Total contract value after the modifications
Value excluding VAT: £1,409,000