Section one: Contracting authority/entity
one.1) Name and addresses
The Education Authority
40 Academy Street
Belfast
BT1 2NQ
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Dishwashers, Blast Chillers and Toasters
Reference number
CAT 11039
two.1.2) Main CPV code
- 39310000 - Catering equipment
two.1.3) Type of contract
Supplies
two.1.4) Short description
The award of a contract by Education Authority Northern Ireland (EANI) without prior publication of a call for competition in the Official Journal of the European Union, in respect of the provision of Dishwashers, Blast Chillers and Toasters for EANI CAT 11039 as further described in OJEU Contract Notice.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £440,000
two.2) Description
two.2.2) Additional CPV code(s)
- 39310000 - Catering equipment
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
Supply of Dishwashers, Blast Chillers and Toasters to the Education Authority N
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 20
Price - Weighting: 80
two.2.11) Information about options
Options: Yes
Description of options
Option to extend for up to two x 3 month extension periods.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
Modification to the Call-Off Contract from National Framework for Light and Heavy Catering Equipment (CAT 11039 TU) is necessary to ensuring ongoing service provision and to facilitate the procurement of additional requirements until the commencement of a new arrangement is in place.
These requirements have become necessary and are permitted by Regulation 72(1)(c) of The Public Contacts Regulations 2015. Namely, the following conditions have been fulfilled:
(i)the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen;
The Education Authority set up CAT-23-001 Dynamic Purchasing System for Catering Equipment which went live in May 23 with the original intention of running further competitions from the DPS. Further Competition CAT-23-001-008 Commercial Dishwashers and Tabling was issued to the market on 17 November 2024 and closed on 8 December 2024. During the evaluation process it became apparent that the specification contained ambiguity. On consideration of the duty to ensure fairness and equal treatment within the tender process, EA stood down the Further Competition on 12 March 2024.
The Education Authority currently intends to review it’s specifications for this equipment in order to re-open competition to the market. It is envisaged that this process may take up to six months, and therefore, the EA intend to extend it’s current arrangements for six months, with the options to extend by two further periods of three months if deemed necessary to enable a new procurement to be concluded. This will help to ensure service continuity for the Catering Service whilst EA considers its requirements and next steps.
(ii)the modification does not alter the overall nature of the contract;
The nature of the arrangement is not being amended.
(iii)any increase in price does not exceed 50% of the value of the original contract or framework agreement.
The upper estimate of the original Call Off Contract was £881,000 GBP, this modification is for £440,000 which is less than 50% of the original maximum value. This does not exceed 50% of the value of the Call-Off Contract.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
14 March 2024
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Stephens Catering Equipment Co Ltd
Ballymena
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://www.stephenscateringequipment.com/
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £440,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures
Belfast
Country
United Kingdom