Section one: Contracting authority
one.1) Name and addresses
University of Sunderland
3rd Floor Edinburgh Building, Chester Road
Sunderland
SR1 3SD
Contact
Andrea Brook
Country
United Kingdom
NUTS code
UKC23 - Sunderland
Internet address(es)
Main address
Buyer's address
https://in-tendhost.co.uk/universityofsunderland/aspx/Home
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Business Travel Management Services
Reference number
UoS/Travel Services/1020
two.1.2) Main CPV code
- 63516000 - Travel management services
two.1.3) Type of contract
Services
two.1.4) Short description
This tender process is now complete following contract notices: 2021/S 000-005048 & 2021/S 000-005849 (March 2021).The University of Sunderland and its subsidiaries required a single Travel Management Company to provide both online and offline business travel and associated services, to commence from approximately June 2021.Expressions of interest were received along with tender documents via In-Tend https://in-tendhost.co.uk/universityofsunderland/aspx/Home
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £2,500,000
two.2) Description
two.2.2) Additional CPV code(s)
- 63516000 - Travel management services
- 98341000 - Accommodation services
- 63515000 - Travel services
- 79997000 - Business travel services
- 63500000 - Travel agency, tour operator and tourist assistance services
- 55110000 - Hotel accommodation services
- 60410000 - Scheduled air transport services
- 60210000 - Public transport services by railways
two.2.3) Place of performance
NUTS codes
- UKC23 - Sunderland
Main site or place of performance
Sunderland, Tyne & Wear, and Canary Wharf, London, UK
two.2.4) Description of the procurement
This tender process is now complete.The University of Sunderland and its subsidiaries invited tenders to provide Business Travel Management Services for its UK and International requirements including Air, Rail, and Hotel services; Ferry, Eurostar, International Rail, Taxi and Vehicle Hire; and relevant professional advice to all clients, including Visa, travel alerts, etc.The successful supplier will provide both a self-serve on-line portal and an off-line service, along with pro-active account management, traveller safety at its core, and clear Management Information to ensure an efficient, cost effective provision.Commencing approximately June 2021, the tender is for a period of 3 years’ with the option to extend for 2 years’ in annual increments. Overall contract value is estimated at GBP 2,500,000 over 5 years’ (the maximum contract length) i.e. GBP £500,000 per annum (excluding VAT) - note there are no guarantees on spend levels. We also reserve the right to spend a further 50% of the anticipated spend, subject to changes to requirements across the University for the duration of the award.Expressions of interest and tender documents were received via In-Tend
two.2.5) Award criteria
Quality criterion - Name: Qualititive / Weighting: 55
Cost criterion - Name: Costs / Weighting: 45
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project
Various projects funded by the EU
two.2.14) Additional information
It is anticipated that some travel may be part or fully funded from external streams, including European Union (EU) funding (ERDF/ESIF) and potentially research bodies, etc
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-005048
Section five. Award of contract
Title
Business Travel Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
8 July 2021
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 1
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
World Travel Centre Limited trading as Selective Travel Management
Ground Floor Murrays Exchange, 1-9 Linfield Road
Belfast
BT12 5DR
Country
United Kingdom
NUTS code
- UKN0 - Northern Ireland
National registration number
NI010853
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £2,500,000
Total value of the contract/lot: £2,500,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
University of Sunderland
Procurement, Finance, 3rd floor, Edinburgh Building, Chester Road
Sunderland
SR1 3SD
Country
United Kingdom
Internet address
six.4.2) Body responsible for mediation procedures
University of Sunderland
Legal Services, 4th floor, Edinburgh Building, Chester Road
Sunderland
SR1 3SD
Country
United Kingdom
Internet address
six.4.4) Service from which information about the review procedure may be obtained
University of Sunderland
Procurement, Finance, 3rd floor, Edinburgh Building, Chester Road
Sunderland
SR1 3SD
Country
United Kingdom