Section one: Contracting authority
one.1) Name and addresses
WEST LOTHIAN COUNCIL
West Lothian Civic Centre
Livingston
EH54 6FF
Contact
Thomas Henderson
tom.henderson@westlothian.gov.uk
Country
United Kingdom
NUTS code
UKM78 - West Lothian
Internet address(es)
Main address
https://www.westlothian.gov.uk/
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00140
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Planning & Building Standards Services Application Software for Planning Services and associated functions
Reference number
CC13126
two.1.2) Main CPV code
- 72261000 - Software support services
two.1.3) Type of contract
Services
two.1.4) Short description
An integrated service between a case management system, a document management system, an integrated workflow system, a public access system for viewing/commenting and an online submission portal for new applications and updates to ongoing submissions.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £310,144.11
two.2) Description
two.2.2) Additional CPV code(s)
- 72212311 - Document management software development services
two.2.3) Place of performance
NUTS codes
- UKM78 - West Lothian
two.2.4) Description of the procurement
West Lothian Council Planning Services have a requirement for a software system which provides for the following:
i) a Case Management System (Uniform) containing a Gazetteer for:
Building Standards,
Dangerous Buildings
Unauthorised Work
Alternative Solutions / Relaxations / Views
Appeals
Development Management
Enforcement
High Hedge Notices
Tree Preservation Orders
Development Conditions Monitoring
Contaminated Land
ii) a Case Management System which:
is compatible and can link with the Scottish Government eDevelopment Portal
iii) a Public Access web facing platform which:
allows Public Access viewing of documents from the DMS and data from Uniform
is searchable on a variety of key dates
allows online submission of comments
iv) a Developer Obligation recording and monitoring system (Obligation tracker) which:
allows recording of monetary obligations and spending s viewing of documents,
allows recording of legal agreements in relation to obligations
v) a workflow system to progress applications and track online submissions;
vi) connects to and works in tandem with the Scottish Governments eDevelopment portals;
vii) inbuilt reporting set up to provide data as required by the Scottish Government;
viii) allow for changes to software as a result of legislative change;
ix) does not charge for the setup of the system.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
A direct award was made to IDOX Software Ltd using Crown Commercial Service Framework contract RM6259: Lot 3: Housing, Environmental and Planning Solutions.
Please note that there was no tender issued for this procurement.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
There was no tender issued for this direct award.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract
Contract No
CC13126
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
3 May 2024
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 1
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Idox Software
7th Floor, 95 Bothwell Street
Glasgow
G2 7JZ
Country
United Kingdom
NUTS code
- UKM82 - Glasgow City
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £310,144.11
Section six. Complementary information
six.3) Additional information
There was no competitive tendering exercise carried out for this procurement.
This was a direct award to Idox Software Ltd made which was made by using Crown Commercial Service Framework contract RM6259: Lot 3: Housing, Environmental and Planning Solutions.
(SC Ref:767060)
six.4) Procedures for review
six.4.1) Review body
Livingston sheriff court
West Lothian Civic Centre
Livingston
EH54 6FF
Country
United Kingdom