Section one: Contracting authority
one.1) Name and addresses
Queen Margaret University
Queen Margaret University Drive
Musselburgh
EH21 6UU
Telephone
+44 1314740000
Country
United Kingdom
NUTS code
UKM73 - East Lothian and Midlothian
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00364
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Queen Margaret University Catering Contractor
Reference number
QMU-17967
two.1.2) Main CPV code
- 55500000 - Canteen and catering services
two.1.3) Type of contract
Services
two.1.4) Short description
Catering contractor for Queen Margaret University
two.1.5) Estimated total value
Value excluding VAT: £13,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 55500000 - Canteen and catering services
- 55520000 - Catering services
two.2.3) Place of performance
NUTS codes
- UKM73 - East Lothian and Midlothian
Main site or place of performance
Queen Margaret University Edinburgh, Musselburgh, Scotland, United Kingdom.
two.2.4) Description of the procurement
The successful Supplier will be required to provide Catering and Hospitality services for Queen Margaret University.
Contract value = GBP13 million over the whole lifetime of the contract
Queen Margaret University was established in 1875 as “The Edinburgh School of Cookery” and gained full university title in 2007. The University moved to a brand-new campus at Craighall on the outskirts of Edinburgh in the autumn of 2007. The new campus is a vibrant new academic village with high-tech buildings and attractive landscaped spaces, featuring an innovative Learning Resource Centre at the heart of the development.
The University has a combined student and staff population of nearly 8000 in total, with 4200 students attending the campus. There are modern student residences on campus which can accommodate up to 800 students or guests, and the bidder is required to include proposals for a student meal plan that can be purchased at the beginning of term or academic year. Over 28% of the students are not resident in Scotland at time of enrolling, including a growing African community. The University has over 500 staff.
The University is opening an Innovation Hub in 2025 with an anticipated catering facility. The vision is that the offer is different from the existing catering offer, to provide catering to the community, building users, and an expansion of the current events business. The kitchen within the new building is small, and it is anticipated that any service relies upon the main 1875 kitchen.
In providing a catering service, the University promotes opportunities for social interaction amongst students and staff, provides an attractive package to support commercial conferencing and events business and promotes the image of the University to visiting prospective students and staff.
The University has a strong social conscience and aims to be a true asset to the local community, and the wider world. The local community includes people living nearby, local schools and businesses. The Students Union welcome opportunities for students to gain employment and training within the catering service, which fits with their study schedule.
The University would welcome proposals that include engagement with local growers and suppliers to ensure local businesses benefit from the catering provided to the University.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 67.5
Price - Weighting: 32.5
two.2.6) Estimated value
Value excluding VAT: £13,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
3
This contract is subject to renewal
Yes
Description of renewals
Up to 5 additional renewals of 1 year each.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
four.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-013541
four.2.2) Time limit for receipt of tenders or requests to participate
Date
14 July 2023
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
14 July 2023
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 24338. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Community benefits is an integral part of the evaluation and selection criteria with the full social value and community benefits of this contract to be solidified during the negotiation process.
(SC Ref:734335)
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sherriff Court
27 Chambers St
Edinburgh
EH1 1LB
Country
United Kingdom