Scope
Reference
PR0025
Description
Rossendale Borough Council is procuring a suitably qualified contractor to deliver a complete package of heat‑decarbonisation and energy‑efficiency works at Marl Pits Leisure Centre, Rawtenstall, funded in part through the Public Sector Decarbonisation Scheme (PSDS Phase 4).
The works must be delivered in accordance with the completed RIBA Stage 4 design, with no design development included in this procurement. The successful contractor will deliver the full construction and installation package (RIBA Stage 5 and 6), including:
Site mobilisation and construction phase delivery
Procurement and installation of all specified plant, materials and equipment
Delivery of all mechanical, electrical and building‑fabric interventions necessary to implement the Council's approved design
Coordination with Council‑appointed consultants and stakeholders
Testing, commissioning, performance verification and demonstration of system performance
Provision of all as‑built information, O&M manuals, warranty information and staff training
Final handover, including post‑installation support as required
The Leisure Centre is the Council's largest carbon emitter, accounting for almost 50% of total energy use across the estate. The required works are essential to replacing fossil‑fuel‑dependent systems and supporting the Council's decarbonisation commitments.
The project must be fully completed, commissioned and handed over by 31 January 2027, in accordance with PSDS funding requirements.
All works must comply with applicable UK standards, including BS/EN/ISO requirements, Building Regulations, CDM 2015, CIBSE guidance (including CP1-CP3 for heat pumps), HSE legislation, and all statutory and regulatory obligations referenced in the ITT.
Total value (estimated)
- £1,571,922 excluding VAT
- £1,886,306.40 including VAT
Above the relevant threshold
Contract dates (estimated)
- 24 April 2026 to 31 January 2027
- 9 months, 7 days
Main procurement category
Works
CPV classifications
- 45251250 - District-heating plant construction work
Contract locations
- UKD - North West (England)
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
11 March 2026, 12:00pm
Submission type
Tenders
Tender submission deadline
18 March 2026, 12:00pm
Submission address and any special instructions
Tenders must be submitted electronically by email to:
All documents must be submitted in PDF format or equivalent (no links to external file‑hosting sites).
No paper tenders will be accepted.
Clarification questions must be submitted to:
KwabenaPoku@rossendalebc.gov.uk
No electronic auction will be used.
Rossendale Borough Council's correct official website is:
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
13 April 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 30% |
| Quality - Proposed Team | Quality | 15% |
| Quality - Progress Monitoring & Methodology | Quality | 15% |
| Quality - Relevant Experience | Quality | 15% |
| Health & Safety | Quality | 10% |
| Social Value | Quality | 10% |
| Finance, Legal & Procurement Compliance | Quality | 5% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
The Council will run a single‑stage Competitive Flexible Procedure. All tender documents are provided at the point of advertisement, and suppliers may submit full tenders without a prior selection stage. After tender submission, the Council may issue clarification questions to tenderers to support evaluation but will not negotiate or alter the substantive content of tenders. Shortlisted tenderers will be invited to attend interviews to support final evaluation, in line with the timeline published in the ITT. No refinement of award criteria or multi‑round tendering is proposed. All stages will follow the timelines and evaluation methodology set out in the published ITT.
Contracting authority
Rossendale Borough Council
- Public Procurement Organisation Number: PTNM-4478-CMGT
Futures Park
Bacup
OL13 0BB
United Kingdom
Email: kevinfentonclough@rossendalebc.gov.uk
Website: https://www.rossendale.gov.uk/
Region: UKD46 - East Lancashire
Organisation type: Public authority - sub-central government