Scope
Reference
DN782831
Description
Southend-on-Sea City Council is seeking a single supplier for the Provision of a Maintenance, Inspection and Repair Service for Lifting Equipment. The equipment that requires this service is generally located in private dwellings for the use of Southend-on-Sea residents and their carers, or may be located in the community equipment service warehouse. The equipment is procured separately. The Supplier must be suitably qualified to provide this service as per English and Welsh Law.
This service is required to ensure safe, compliant, and efficient operation of lifting and handling equipment used in a home environment, and so that the Council is in compliance with its obligations with regard to: The Lifting Operations and Lifting Equipment Regulations 1998, Provision and Use of Work Equipment Regulations 1998, the Health & Social Care Act 2008 (Regulated Activities), safeguarding and infection control policies in accordance with the previously mentioned acts, and local authority governance standards.
The equipment includes:
Slings
Chair lifts (multiple varieties)
Bath lifts
Hoists (Mobile and Celling Track)
Total value (estimated)
- £450,000 excluding VAT
- £450,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 30 April 2026 to 29 April 2030
- 4 years
Main procurement category
Services
CPV classifications
- 50000000 - Repair and maintenance services
Contract locations
- UKH31 - Southend-on-Sea
Participation
Legal and financial capacity conditions of participation
Insurance Requirements (Commit to obtain acceptable)
£5,000,000 public liability
£5,000,000 employers' liability
£5,000,0000 professional indemnity
£5,000,0000 product liability
Technical ability conditions of participation
This service is required to ensure safe, compliant, and efficient operation of lifting and handling equipment used in a home environment, and so that the Council is in compliance with its obligations with regard to: The Lifting Operations and Lifting Equipment Regulations 1998, Provision and Use of Work Equipment Regulations 1998, the Health & Social Care Act 2008 (Regulated Activities), safeguarding and infection control policies in accordance with the previously mentioned acts, and local authority governance standards.
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
13 March 2026, 3:00pm
Tender submission deadline
23 March 2026, 3:00pm
Submission address and any special instructions
https://procurement.southend.gov.uk/
Please complete your tender submission in full and ensure it is received by the stated Tender Submission deadline to Southend City Council's procurement portal https://procontract.due-north.com/ - Procurement Ref: DN782831 Occupational Therapy - Maintenance, Inspection and Repair Service for Lifting Equipment
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
6 April 2026
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Commercial Response | 70% of Total Score - Four Questions Section 1: Annual Service and inspection (62% of Price Score) Section 2: Six-monthly Inspection (LOLER) (20% of Price Score) Section 3: Standard Repair (contract... |
Price | 70% |
| Technical Response | 30% of Total Score - Three Questions Safety During Home Visits (40% of Quality Score) Supporting Vulnerable Customers (30% of Quality Score) Complaints Management and Timeliness (30% of Quality Score) |
Quality | 30% |
Other information
Description of risks to contract performance
The Contract will include Key Performance Indicators - If performance is not satisfactory against the specification and KPIs, Performance improvement plans and break clauses could be utilised.
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
https://procurement.southend.gov.uk/
Please complete your tender submission in full and ensure it is received by the stated Tender Submission deadline to Southend City Council's procurement portal https://procontract.due-north.com/ - Procurement Ref:DN782831 Occupational Therapy - Maintenance, Inspection and Repair Service for Lifting Equipment
Contracting authority
Southend-on-Sea City Council
- Public Procurement Organisation Number: PJDT-6566-GZNX
Civic Centre, Victoria Avenue, Southend On Sea, Essex
Southend-on-Sea
SS2 6FA
United Kingdom
Region: UKH31 - Southend-on-Sea
Organisation type: Public authority - sub-central government