Section one: Contracting authority
one.1) Name and addresses
University of Warwick
University House, Kirby Corner Road
Coventry
CV4 7JJ
Contact
Carol Hudson
Country
United Kingdom
NUTS code
UKG33 - Coventry
Internet address(es)
Main address
https://in-tendhost.co.uk/universityofwarwick/aspx/Home
Buyer's address
https://in-tendhost.co.uk/universityofwarwick/aspx/Home
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/universityofwarwick/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/universityofwarwick/aspx/Home
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Research Administration System Solutions E Repositories
Reference number
CH-05-24-00198-RAS-eRep
two.1.2) Main CPV code
- 48219300 - Administration software package
two.1.3) Type of contract
Supplies
two.1.4) Short description
The University of Warwick (UoW) requires a solution to systemically support the end-to-end process for Research Administration. For the purposes of finding the right fit solution, the functional requirements have been separated into Lots. UoW recognises that some vendors may have products which support single or multiple parts of the process and would like to understand how different solutions may work together, and which could provide an end-to-end solution. In order to express interest in this opportunity please go to the University of Warwick In-Tend supplier portal (https://in-tendhost.co.uk/universityofwarwick).The University of Warwick is not a contracting authority for the purposes of the Public Contracts Regulations 2015 (as amended) and its procurement activities are not subject to the Public Contracts Regulations 2015 or the obligations under the European Public Procurement Directives, including the European Remedies Directive. Advertisement of any contract in the Offici
two.1.5) Estimated total value
Value excluding VAT: £1,350,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Lot 3 - Publications & eRepository
Lot No
Lot 3
two.2.2) Additional CPV code(s)
- 48219300 - Administration software package
- 48000000 - Software package and information systems
- 48442000 - Financial systems software package
- 48411000 - Investment management software package
- 48170000 - Compliance software package
- 48190000 - Educational software package
- 48160000 - Library software package
two.2.3) Place of performance
NUTS codes
- UKG33 - Coventry
two.2.4) Description of the procurement
The University of Warwick (UoW) requires a solution to systemically support the end-to-end process for Research Administration. For the purposes of finding the right fit solution, the functional requirements have been separated into Lots. UoW recognises that some vendors may have products which support single or multiple parts of the process and would like to understand how different solutions may work together, and which could provide an end-to-end solution. In order to express interest in this opportunity please go to the University of Warwick In-Tend supplier portal (https://in-tendhost.co.uk/universityofwarwick).The University of Warwick is not a contracting authority for the purposes of the Public Contracts Regulations 2015 (as amended) and its procurement activities are not subject to the Public Contracts Regulations 2015 or the obligations under the European Public Procurement Directives, including the European Remedies Directive. Advertisement of any contract in the Official Journal of the European Union or Contracts Finder is at the sole discretion of the University and is undertaken on a voluntary basis with no implied obligation to comply with the procurement legislation.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
potential for 1+1 years contract extension
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 1- Pre-Award
Lot No
Lot 1
two.2.2) Additional CPV code(s)
- 48411000 - Investment management software package
- 48000000 - Software package and information systems
- 48442000 - Financial systems software package
- 48219300 - Administration software package
- 48170000 - Compliance software package
- 48190000 - Educational software package
- 48160000 - Library software package
two.2.3) Place of performance
NUTS codes
- UKG33 - Coventry
two.2.4) Description of the procurement
The University of Warwick (UoW) requires a solution to systemically support the end-to-end process for Research Administration. For the purposes of finding the right fit solution, the functional requirements have been separated into Lots. UoW recognises that some vendors may have products which support single or multiple parts of the process and would like to understand how different solutions may work together, and which could provide an end-to-end solution. In order to express interest in this opportunity please go to the University of Warwick In-Tend supplier portal (https://in-tendhost.co.uk/universityofwarwick).The University of Warwick is not a contracting authority for the purposes of the Public Contracts Regulations 2015 (as amended) and its procurement activities are not subject to the Public Contracts Regulations 2015 or the obligations under the European Public Procurement Directives, including the European Remedies Directive. Advertisement of any contract in the Official Journal of the European Union or Contracts Finder is at the sole discretion of the University and is undertaken on a voluntary basis with no implied obligation to comply with the procurement legislation.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
potential for 1+1 years contract extension
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2- Post Award
Lot No
Lot 2
two.2.2) Additional CPV code(s)
- 48219300 - Administration software package
- 48000000 - Software package and information systems
- 48411000 - Investment management software package
- 48170000 - Compliance software package
- 48442000 - Financial systems software package
- 48190000 - Educational software package
- 48160000 - Library software package
two.2.3) Place of performance
NUTS codes
- UKG33 - Coventry
two.2.4) Description of the procurement
The University of Warwick (UoW) requires a solution to systemically support the end-to-end process for Research Administration. For the purposes of finding the right fit solution, the functional requirements have been separated into Lots. UoW recognises that some vendors may have products which support single or multiple parts of the process and would like to understand how different solutions may work together, and which could provide an end-to-end solution. In order to express interest in this opportunity please go to the University of Warwick In-Tend supplier portal (https://in-tendhost.co.uk/universityofwarwick).The University of Warwick is not a contracting authority for the purposes of the Public Contracts Regulations 2015 (as amended) and its procurement activities are not subject to the Public Contracts Regulations 2015 or the obligations under the European Public Procurement Directives, including the European Remedies Directive. Advertisement of any contract in the Official Journal of the European Union or Contracts Finder is at the sole discretion of the University and is undertaken on a voluntary basis with no implied obligation to comply with the procurement legislation.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
potential for 1+1 years contract extension
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 4- Current Research Information System (CRIS)
Lot No
Lot 4
two.2.2) Additional CPV code(s)
- 48219300 - Administration software package
- 48000000 - Software package and information systems
- 48442000 - Financial systems software package
- 48411000 - Investment management software package
- 48170000 - Compliance software package
- 48190000 - Educational software package
- 48160000 - Library software package
two.2.3) Place of performance
NUTS codes
- UKG33 - Coventry
two.2.4) Description of the procurement
The University of Warwick (UoW) requires a solution to systemically support the end-to-end process for Research Administration. For the purposes of finding the right fit solution, the functional requirements have been separated into Lots. UoW recognises that some vendors may have products which support single or multiple parts of the process and would like to understand how different solutions may work together, and which could provide an end-to-end solution. In order to express interest in this opportunity please go to the University of Warwick In-Tend supplier portal (https://in-tendhost.co.uk/universityofwarwick).The University of Warwick is not a contracting authority for the purposes of the Public Contracts Regulations 2015 (as amended) and its procurement activities are not subject to the Public Contracts Regulations 2015 or the obligations under the European Public Procurement Directives, including the European Remedies Directive. Advertisement of any contract in the Official Journal of the European Union or Contracts Finder is at the sole discretion of the University and is undertaken on a voluntary basis with no implied obligation to comply with the procurement legislation.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
potential for 1+1 years contract extension
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 5- End to End Solution
Lot No
Lot 5
two.2.2) Additional CPV code(s)
- 48219300 - Administration software package
- 48000000 - Software package and information systems
- 48442000 - Financial systems software package
- 48411000 - Investment management software package
- 48170000 - Compliance software package
- 48190000 - Educational software package
- 48160000 - Library software package
two.2.3) Place of performance
NUTS codes
- UKG33 - Coventry
two.2.4) Description of the procurement
The University of Warwick (UoW) requires a solution to systemically support the end-to-end process for Research Administration. For the purposes of finding the right fit solution, the functional requirements have been separated into Lots. UoW recognises that some vendors may have products which support single or multiple parts of the process and would like to understand how different solutions may work together, and which could provide an end-to-end solution. In order to express interest in this opportunity please go to the University of Warwick In-Tend supplier portal (https://in-tendhost.co.uk/universityofwarwick).The University of Warwick is not a contracting authority for the purposes of the Public Contracts Regulations 2015 (as amended) and its procurement activities are not subject to the Public Contracts Regulations 2015 or the obligations under the European Public Procurement Directives, including the European Remedies Directive. Advertisement of any contract in the Official Journal of the European Union or Contracts Finder is at the sole discretion of the University and is undertaken on a voluntary basis with no implied obligation to comply with the procurement legislation.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
potential for 1+1 years contract extension
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Information stated in the procurement documents
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
31 May 2024
Local time
5:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
25 June 2024
Local time
12:00pm
Place
E-tendering
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
University of Warwick
Coventry
Country
United Kingdom