Scope
Reference
01021
Description
This Contract Award Notice is issued in accordance with Procurement Act 2023 confirming the award of a contract for Provision and Implementation of an Integrated HR, Payroll and Finance System. The procurement was conducted in accordance with the Procurement Act 2023 as a Competitive Flexible Procedure.
As part of our programme of change, Tai Tarian is seeking to award a Contract to a Supplier for the Provision and Implementation of an Integrated HR, Payroll and Finance System, to improve our colleague experience.
The scope of this Contract comprises of the implementation of an integrated HR, Payroll and Finance solution that provides a platform that streamlines people management, payroll processing and financial operations into a single seamless system providing a cohesive user experience. The solution must be cloud-based, scalable, secure, and compliant with UK regulations, including GDPR requirements. It must support automation, enable efficient data management, and provide robust reporting and analytics capabilities.
The successful Supplier must demonstrate a strong commitment to delivering a high-quality user interface and user experience. The solution should be intuitive, accessible, and designed with the end user in mind.
A detailed Specification of the requirements is provided in Appendix 1 (Functional and Non-functional Specification of Requirements) and Tenderers must complete Appendix 2 (Price Framework) to confirm the whole-life costs to deliver all the requirements of the Contract.
The key deliverables of the Contract are:
- A robust product development roadmap demonstrating futureproofing and scalability for at least a 5-10 year horizon.
- A strong commitment to delivering a high-quality user interface and user experience. The solution should be intuitive, accessible, and designed with the end user in mind.
- Improved operational efficiency providing a demonstrable return on investment.
- Enhanced employee experience.
- Real-time financial visibility.
- Mobile and self-service portals/apps.
- Real-time dashboards and analytics (e.g. financial performance reports, workforce and payroll dashboards, KPI tracking etc.).
- Implementation, Design, configuration, and deployment of HR, Payroll, and Finance modules, including employee lifecycle management, payroll processing, general ledger and purchase ledger features and financial transaction management.
- Environment management.
- Testing: Test strategy and planning, System Integration Testing (SIT), Functional Acceptance Testing (FAT) and bug fixing throughout (UAT).
- Data migration through a Data Warehouse to target solution, API integrations and compliance with UK statutory requirements (e.g., HMRC, pensions, financial reporting).
- Training and Documentation: user manuals and quick reference guides, technical documentation for support teams, training materials and delivery and knowledge transfer to internal teams.
- Cutover planning and change management support, acceptance into service and post-implementation support including user documentation and helpdesk services.
- Licences to use the proposed system.
Further information is provided in the Invitation to Tender document.
Contract 1. Provision and Implementation of an Integrated HR, Payroll and Finance System
Supplier
Contract value
- £3,486,454 excluding VAT
- £4,183,745 including VAT
Above the relevant threshold
Award decision date
20 February 2026
Date assessment summaries were sent to tenderers
20 February 2026
Standstill period
- End: 3 March 2026
- 8 working days
Earliest date the contract will be signed
1 April 2026
Contract dates (estimated)
- 2 April 2026 to 31 March 2031
- Possible extension to 31 March 2036
- 9 years, 11 months, 29 days
Description of possible extension:
The Contract shall operate for an initial period of five (5) years, with an option to extend for up to five (5) additional periods of twelve (12) months each.
Tai Tarian reserves the right to exercise extensions in batches of twelve (12) months, in one event (e.g., two consecutive 12-month periods as a two-year extension).
Main procurement category
Goods
CPV classifications
- 48000000 - Software package and information systems
- 79414000 - Human resources management consultancy services
- 79211110 - Payroll management services
- 79211000 - Accounting services
- 79410000 - Business and management consultancy services
Contract locations
- UKL17 - Bridgend and Neath Port Talbot
Information about tenders
- 5 tenders received
- 5 tenders assessed in the final stage:
- 3 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 4 suppliers unsuccessful (details included for contracts over £5 million)
Submission
Submission type
Tenders
Procedure
Procedure type
Competitive flexible procedure
Supplier
Workday (UK) Limited
- Public Procurement Organisation Number: PWYC-5153-QLLR
7th Floor 1 Finsbury Avenue
London
EC2M 2PF
United Kingdom
Email: Tendertracker@workday.com
Region: UKI31 - Camden and City of London
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Provision and Implementation of an Integrated HR, Payroll and Finance System
Contracting authority
Tai Tarian Ltd
- Public Procurement Organisation Number: PRRR-2818-QQVJ
Ty Gwyn
Neath
SA11 2FP
United Kingdom
Email: procurement@taitarian.co.uk
Website: http://www.taitarian.co.uk
Region: UKL17 - Bridgend and Neath Port Talbot
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales