Scope
Reference
RAD142
Description
Radius Housing are seeking to appoint Catering, Cleaning & Laundry Provider for the Associations Housing with Care schemes and Day Care facilities to provide a 7 day a week service.
It is the intention of Radius Housing to award a contract to a single provider for the service which includes:
a. Catering Services for 9 Housing with Care Homes and Associated Day Care Centres
b. Cleaning Services and Laundry Services for 9 Housing with Care Homes and Associated Day Care Centres
The contract will be procured in accordance with the Competitive Flexible Procedure as set out at Regulation 20(2(b)) of The Procurement Act 2023 (the Act or PA23).
This Competitive Flexible shall consist of an initial stage where tenderers will submit their Conditions of Participation, and their quality and cost (Award Stage) offer. The Contracting Authority may award the procurement competition to the Most Advantageous Tender after the assessment of this initial stage. However, the Contracting Authority reserves the right at its sole discretion to conduct further price only stages and to issue refined service or contract information. Revised Pricing will be assessed and will be combined with the Quality scores to provide a new Most Advantageous Tender. The Contracting Authority also reserves the right at its sole discretion following the completion of the evaluation of all responses and the identification of the Most Advantageous Tender according to the award criteria to enter dialogue with the most advantageous tenderer in order to refine elements of the contract, service, specification, social value offer, sustainability and or cost prior to the execution of the contract.
Nothing stated in this ITT or during the Competition is or shall be relied on as a promise or representation as to the future or a commitment by the Authority to award or enter into any contract.
The Association reserves the right to not award to the lowest or any tender or to discontinue this Procurement Competition at any time.
Radius have considered the use of Lots for this contract but do not believe the use of Lots are suitable due the limited number of sites the services are to be carried out in.
Further information is available in the tender documents.
Total value (estimated)
- £10,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 September 2025 to 31 August 2028
- Possible extension to 31 August 2030
- 5 years
Description of possible extension:
2 optional extensions of 12 months. Contract is 3+1+1
Main procurement category
Services
CPV classifications
- 90910000 - Cleaning services
- 90911100 - Accommodation cleaning services
- 90911200 - Building-cleaning services
- 55520000 - Catering services
Contract locations
- UKN - Northern Ireland
Participation
Legal and financial capacity conditions of participation
Described within Tender documents.
Technical ability conditions of participation
Described within Tender documents.
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
12 May 2025, 1:00pm
Submission type
Requests to participate
Tender submission deadline
19 May 2025, 1:00pm
Submission address and any special instructions
via etender NI https://etendersni.gov.uk/epps/getHomeDashboard.do
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
30 June 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Tender Evaluation Total | Tender Evaluation Total |
Cost | 55% |
| Proposed Methodology for the Delivery of the Services (200 marks) | Proposed Methodology for the Delivery of the Services (200 marks) |
Quality | 20% |
| Staff Training and Preparedness (150 marks) | Staff Training and Preparedness (150 marks) |
Quality | 15% |
| Social Value Delivery (100 marks) | Social Value Delivery (100 marks) |
Quality | 10% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
Radius Housing are seeking to appoint Catering, Cleaning & Laundry Provider for the Associations Housing with Care schemes and Day Care facilities to provide a 7 day a week service.
It is the intention of Radius Housing to award a contract to a single provider for the service which includes:
a. Catering Services for 9 Housing with Care Homes and Associated Day Care Centres
b. Cleaning Services and Laundry Services for 9 Housing with Care Homes and Associated Day Care Centres
Further information has been made available in the tender documents.
This Competitive Flexible shall consist of an initial stage where tenderers will submit their Conditions of Participation, and their quality and cost (Award Stage) offer. The Contracting Authority may award the procurement competition to the Most Advantageous Tender after the assessment of this initial stage. However, the Contracting Authority reserves the right at its sole discretion to conduct further price only stages and to issue refined service or contract information. Revised Pricing will be assessed and will be combined with the Quality scores to provide a new Most Advantageous Tender. The Contracting Authority also reserves the right at its sole discretion following the completion of the evaluation of all responses and the identification of the Most Advantageous Tender according to the award criteria to enter dialogue with the most advantageous tenderer in order to refine elements of the contract, service, specification, social value offer, sustainability and or cost prior to the execution of the contract.
Nothing stated in this ITT or during the Competition is or shall be relied on as a promise or representation as to the future or a commitment by the Authority to award or enter into any contract.
The Association reserves the right to not award to the lowest or any tender or to discontinue this Procurement Competition at any time.
Radius have considered the use of Lots for this contract but do not believe the use of Lots are suitable due the limited number of sites the services are to be carried out in.
Contracting authority
Radius Housing
- Public Procurement Organisation Number: PQTY-5785-DJHJ
3 - 7 Redburn Square
Holywood
BT18 9HZ
United Kingdom
Region: UKN09 - Ards and North Down
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Northern Ireland