Scope
Reference
PQQ 4670
Description
The purpose of this procurement process is to successfully appoint an Experience Design Team (“EDT” or “Designer”) for the Belfast Stories Project.
An interpretive masterplan has been previously completed along with a concept design to RIBA stage 2. This procurement process is to appoint a team to take the existing interpretive masterplan and concept design and develop them further from RIBA stages 3 to 7. The overarching interpretive framework is critical to ensuring that the concept of Belfast Stories is fully integrated across all elements of the project including but not limited to the main exhibition. The exhibition design and its content will be central to delivering an excellent visitor experience and maximising connectivity across the site and into the city.
The Experience Design Team (EDT), is to lead and manage the EDT. The EDT shall include the DTM disciplines of Interpretative Planner, Exhibition Designer, Visitor Experience Consultant and Curator and shall also include, but is not limited to, Digital Design Engineers, Specialist Lighting and Sound Designers & Engineers , Specialist Display Structural Designers & Engineers, Specialist Display Mechanical and Electrical Designers & Engineers, Digital Lead, Graphic Designer, Specialist Curatorial Team Building Information Modelling (BIM) Designer.
Total value (estimated)
- £1,500,000 excluding VAT
- £1,800,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 30 June 2026 to 30 June 2031
- 5 years, 1 day
Main procurement category
Services
CPV classifications
- 71220000 - Architectural design services
- 71221000 - Architectural services for buildings
- 92521100 - Museum-exhibition services
Contract locations
- UKN06 - Belfast
Submission
Submission type
Tenders
Tender submission deadline
24 March 2026, 11:59pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
30 June 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 70% |
| Price | Price | 20% |
| Social Value | Quality | 10% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
The Contract will be awarded on the basis of the Most Advantageous Tender (MAT).
The MAT will be identified on the basis of the tender with the highest score when applying the price/quality/social value ratio as set out in Tender Stage Documentation.
Documents
Documents to be provided after the tender notice
Circulated via eSourcing NI
Contracting authority
Belfast City Council
- Public Procurement Organisation Number: PQXY-5321-CGZM
9-21 Adelaide Street
Belfast
BT2 8DJ
United Kingdom
Email: pdu@belfastcity.gov.uk
Region: UKN06 - Belfast
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Northern Ireland