Scope
Reference
COV - 21687
Description
Coventry City Council is seeking a Provider to deliver a Regulation 44 Service to the current suite of internal homes. Regulation 44 visitors shall be recruited, selected, assessed, supported and appointed in accordance with the provisions of the Safer Recruitment and Retention of staff and associated statutory guidance and regulations. The Regulation 44 visitor will be expected to visit each home once a month auditing the service offered to our children ensuring they inspect in line with the three areas of inspection (the effectiveness of the leadership and managers, how well young people are helped and protected, and the overall experience and progress of young people) and the Children's Homes (England) Regulations 2015. The Regulation 44 visitor will need to collate the findings within a report and follow a process to circulate the findings to the Children's Residential Home's Registered Manager and Ofsted. Following the visit the Regulation 44 visitor will be required to track trends across the internal homes.
No Pre-Market Engagement Notice was published, and a Prior Information Notice (PIN) was published on the 14th January 2025 prior to the introduction of the Procurement Act 2023. The PIN described the contract requirement and invited providers to contact the council for discussion reference contract terms and contract period and provider pricing. Market engagement was held on 13th March 2025. Items discussed including contract length and pricing terms.
Total value (estimated)
- £442,000 excluding VAT
- £530,400 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 September 2025 to 31 August 2028
- Possible extension to 31 August 2032
- 7 years
Description of possible extension:
2 x 2 years expiring 31/08/2032
Main procurement category
Services
CPV classifications
- 85321000 - Administrative social services
Contract locations
- UKG33 - Coventry
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Tender submission deadline
14 May 2025, 4:00pm
Submission address and any special instructions
Please register via the Council's e-procurement system - CSW-JETS https://in-tendhost.co.uk/csw-jets
CSW-JETS is a sub-regional e-tendering portal run by In-tend. Since February 2010, Coventry; Solihull; Warwickshire; Nuneaton and Bedworth; Rugby alongside other local district Councils have been working together as a shared procurement service. In conjunction with Solihull Community Housing, we have joined together to bring you a collaborative E-Tendering portal. CSW-JETS enables us to advertise our opportunities across all authorities through the same system. This means that there is a single point of contact for procurement in the sub-region so you only have to register once to receive notifications for all authorities. Registering on the portal will make it easier for local suppliers to find, respond to and be alerted to tender opportunities.
Registration is free, and takes just a few minutes. When complete, you will be able to express interest in any of the Councils'/Authorities' opportunities when they are made available including this tender. In addition, we will be able to access your details whenever we have a requirement, and you may then be invited to tender or quote for work. Once you are registered and log in to the system you will be able to locate the tender opportunity, express interest and access the documentation.
Tenders may be submitted electronically
Yes
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Net Price | Price | 30% |
| Service Delivery & Experience | Quality | 30% |
| Communication & Reporting | Quality | 25% |
| Safeguarding & Training | Quality | 15% |
Procedure
Procedure type
Below threshold - open competition
Special regime
Light touch
Contracting authority
Coventry City Council
- Public Procurement Organisation Number: PMJC-6861-XJPP
PO Box 7097
Coventry
CV6 9SL
United Kingdom
Region: UKG33 - Coventry
Organisation type: Public authority - sub-central government