Section one: Contracting authority/entity
one.1) Name and addresses
Weston-super-Mare Town Council
32 Waterloo Street
Weston-super-Mare
BS231LN
Contact
Sarah Pearse
Telephone
+44 1934632575
Country
United Kingdom
Region code
UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Applications or, where applicable, tenders must be submitted electronically via
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Other activity
Town and Parish Council Services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Community Operation and Management of the Café at the Old Town Quarry
Reference number
SP/QuarryCafeConcession/April2025
two.1.2) Main CPV code
- 55520000 - Catering services
two.1.3) Type of contract
Services
two.1.4) Short description
Weston-super-Mare Town Council (WSMTC) is seeking a suitably experienced and qualified organisation to undertake the operation and management of the café at the Old Town Quarry, which is a hub for community arts and culture set in a beautiful natural environment in the heart of Weston-super-Mare. This is an exciting opportunity as the Quarry moves to a new phase of operation, opening summer 2025. The organisation will need to have proven and demonstrated experience in similar projects and the wide-ranging skill bases to achieve the various elements required to ensure the running of the café (over 7 days a week) is successful and enhances the offer of site.
Organisations from whom WSMTC procure goods and services must demonstrate that all practicable steps are being taken to allow equal access and equal treatment in employment and service delivery, as appropriate to the nature of the contract. Following a decision made by WSMTC in July 2020, the Council is committed to working with organisations who pay the Real Living Wage to their employees.
Organisations from whom WSMTC procure goods and services must be able to demonstrate an excellent Health and Safety record, accordingly contractors that cannot demonstrate an excellent record, free from enforcement action, will not be considered. Contractors must also be able to demonstrate how they provide social value with the work being carried out, within parameters set out by WSMTC.
Tender documents will be issued w/c 5th May, work is anticipated to start late Summer 2025.
Interested parties are advised to contact us for further information, whilst providing the following information:
• Organisation name, status, address, contact name and if applicable registration number
• Company bankers name and account number
• Details of any enforcement action under Health & Safety Legislation
• Brief details of two recent (within last 36 months) similar projects undertaken by the company (Max 1000 words)
• Confirmation that the organisation will be able to submit a tender and should they be successful, commence the contract late Summer 2025.
Email: development@wsm-tc.gov.uk
two.1.5) Estimated total value
Value excluding VAT: £75,000
two.1.6) Information about lots
This concession is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 55300000 - Restaurant and food-serving services
two.2.3) Place of performance
NUTS codes
- UKK - South West (England)
Main site or place of performance
Old Town Quarry, South Rd, Weston-super-Mare BS23 2LS
two.2.4) Description of the procurement
Cafe operator for a 7 day a week provision in a recently refurbished cafe building.
two.2.5) Award criteria
Concession is awarded on the basis of the criteria stated in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £75,000
two.2.7) Duration of the concession
Start date
1 September 2025
End date
31 August 2028
two.2.14) Additional information
this is a three year initial contract, with the provision of a future 2 year extension on a one year plus one year basis
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions, indication of information and documentation required
-Real Living Wage Employer
-Necessary food hygiene qualifications
-adhere to Safe food better business
-relevant catering experience in operation of a 7-day a week community café
-health and safety policy
-food hygiene certificate level 2
-food management systems to support food safety legislations
-first aid training
-risk assessment examples
-enforcement notices
-other registered food businesses
-Personal Alcohol Licence if applicable
-Premises Licence for Sale of Alcohol
-public liability insurance (5 million minimum)
-employers liability (5million minimum)
-content insurance
-business insurance
-evidence of financial standing
-equality and diversity policy
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the concession
three.2.3) Information about staff responsible for the performance of the concession
Obligation to indicate the names and professional qualifications of the staff assigned to performing the concession
Section four. Procedure
four.2) Administrative information
four.2.2) Time limit for submission of applications or receipt of tenders
Date
20 June 2025
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Weston-super-Mare Town Council
32 Waterloo Street
Weston-super-Mare
BS231LN
Telephone
+44 1934632575
Country
United Kingdom
Internet address
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
annual review of all required documentation, food and beverage offer.