Section one: Contracting authority
one.1) Name and addresses
Leeds City Council
Civic Hall, 3rd Floor West,
Leeds
LS1 1UR
Contact
Laura Skirrow
Telephone
+44 01135351235
Country
United Kingdom
NUTS code
UKE42 - Leeds
National registration number
171459162
Internet address(es)
Main address
Buyer's address
https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/104105
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=63329&B=UK
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=63329&B=UK
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Supply of Fully Managed and Serviced Vending Machines
Reference number
69344
two.1.2) Main CPV code
- 42933000 - Vending machines
two.1.3) Type of contract
Supplies
two.1.4) Short description
Supply of Fully Managed and Serviced Vending Machines The contract will be let in three separate lots as follows. One tenderer for each lot will be awarded. • Lot 1 – Vending of Hot Drinks • Lot 2 – Vending of Soft Drinks (still and carbonated), sports drinks, water and sport nutrition drinks • Lot 3 – Vending of Snacks including sports nutrition snacks Tenderers may apply for one, multiple or all lots.
two.1.5) Estimated total value
Value excluding VAT: £1,020,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Vending of Hot Drinks
Lot No
1
two.2.2) Additional CPV code(s)
- 42933000 - Vending machines
two.2.3) Place of performance
NUTS codes
- UKE42 - Leeds
two.2.4) Description of the procurement
Supply of Fully Managed and Serviced Vending Machines • Lot 1 – Vending of Hot Drinks (£140,000 based on estimated total sales through the machines for the full contract duration including the potential extension)
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £140,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 September 2023
End date
31 August 2026
This contract is subject to renewal
Yes
Description of renewals
1 x 12 month extension may be taken up
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Interested parties can download the tender documentation directly from https://yortender.eu-supply.com/ by using the scheme ID: 69344
Requests for documentation should not be made by telephone or e-mail. The
documentation should be completed and returned by no later than the deadline specified in IV.2.2. Late submissions will not be accepted.
two.2) Description
two.2.1) Title
Vending of Soft Drinks (still and carbonated), sports drinks, water and sport nutrition drinks
Lot No
2
two.2.2) Additional CPV code(s)
- 42933000 - Vending machines
two.2.3) Place of performance
NUTS codes
- UKE42 - Leeds
two.2.4) Description of the procurement
Supply of Fully Managed and Serviced Vending Machines • Lot2 - Vending of Soft Drinks (still and carbonated), sports drinks, water and sport nutrition drinks (£400,000 based on estimated total sales through the machines for the full contract duration including the potential extension)
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £400,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 September 2023
End date
31 August 2026
This contract is subject to renewal
Yes
Description of renewals
1 x 12 month extension may be taken up
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Interested parties can download the tender documentation directly from https://yortender.eu-supply.com/ by using the scheme ID: 69344
Requests for documentation should not be made by telephone or e-mail. The
documentation should be completed and returned by no later than the deadline specified in IV.2.2. Late submissions will not be accepted.
two.2) Description
two.2.1) Title
Vending of Snacks including sports nutrition snacks
Lot No
3
two.2.2) Additional CPV code(s)
- 42933000 - Vending machines
two.2.3) Place of performance
NUTS codes
- UKE42 - Leeds
two.2.4) Description of the procurement
Supply of Fully Managed and Serviced Vending Machines • Lot 3 – Vending of Snacks including sports nutrition snacks (£480,000 based on estimated total sales through the machines for the full contract duration including the potential extension)
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £480,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 September 2023
End date
31 August 2026
This contract is subject to renewal
Yes
Description of renewals
1 x 12 month extension may be taken up
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Interested parties can download the tender documentation directly from https://yortender.eu-supply.com/ by using the scheme ID: 69344
Requests for documentation should not be made by telephone or e-mail. The
documentation should be completed and returned by no later than the deadline specified in IV.2.2. Late submissions will not be accepted.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
3 July 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
3 July 2023
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
The High Court of Justice
The Strand
London
WC2A 2LL
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further information from the contracting authority before the contract is entered into.
Such additional information should be requested from the addressee found in I.1. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 (SI 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (within 30 days beginning with the date when the economic operator first knew or ought to have known that grounds for such action had arisen).
Where a contract has not been entered into the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. Following the correct implementation of a10 day standstill period and publication of appropriate notices the court may only award damages once the contract has been entered into.