Section one: Contracting authority/entity
one.1) Name and addresses
Lisburn and Castlereagh City Council
Island Civic Centre Lagan Valley Island The Island
Lisburn
BT27 4RL
kathryn.cahill@lisburncastlereagh.gov.uk
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
LISBURN AND CASTLEREAGH CITY COUNCIL CONTRACT FOR THE RECYCLING & RECOVERY OF RESIDUAL & BULKY WASTE FROM COUNCIL HOUSEHOLD RECYCLING CENTRES
two.1.2) Main CPV code
- 90514000 - Refuse recycling services
two.1.3) Type of contract
Services
two.1.4) Short description
Provision for the Recycling and Recovery of Residual and Bulky Waste from Council Household Recycling Centres in the Lisburn and Castlereagh City area.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £2,490,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKN0E - Lisburn and Castlereagh
two.2.4) Description of the procurement
Provision for the Recycling and Recovery of Residual and Bulky Waste from Council Household Recycling Centres in the Lisburn and Castlereagh City area. The tender is for one year with the option to extend for a further 2 years. The contract commenced on 12 April 2021 and would therefore end on 11 April 2024 should the Council choose to exercise all extensions under the contract. The current extension will be for an initial 6 months which would bring us to 12 October 2022.
two.2.5) Award criteria
Quality criterion - Name: Service Delivery Plan / Weighting: 30
Cost criterion - Name: Cost / Weighting: 70
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated without a prior call for competition
- Additional deliveries by the original supplier
Explanation:
The cost increase has been attributable to the increasing energy and fuel costs (also the ban on the use of red diesel and move to white diesel) which directly impacts on the operation of the Materials Recovery Facility, the driver and employee shortage challenge within the haulage and waste processing industries which has necessitated employers reviewing their pay scales and terms and conditions not only to hold on to existing staff but also to attract new staff and increasing costs for the manufacture and supply of components and parts used in the maintenance of plant, equipment and waste containers. The recent increase in National Insurance costs has also impacted on staffing costs. The transition of world economies out of Covid, Brexit and its impact of the war in Ukraine have directly contributed to the current economic climate of rising costs. It is worthwhile noting that UK inflation currently stands at around 9% and is expected to increase further over the coming months. The tender was awarded in early January 2021 and it is therefore reasonable to assume that contractors would not have foreseen the current cost increases in delivering services under the contract at time of tendering.
This direct award is permitted by Regulation 72(1)(c) of the Public Contracts Regulations 2015
(c) where all of the following conditions are fulfilled:—
(i) the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen;
(ii) the modification does not alter the overall nature of the contract;
(iii) any increase in price does not exceed 50% of the value of the original contract or framework agreement.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-007441
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
6 June 2022
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Irish Waste
Belfast
Country
United Kingdom
NUTS code
- UKN0E - Lisburn and Castlereagh
Internet address
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £1,950,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
NI Ombudsman
Belfast
Country
United Kingdom