Section one: Contracting authority
one.1) Name and addresses
ESPH CS WDC HR and Payroll System (ESPH593 TT)
Wealden DIstrict Council, Vicarage Lane
Hailsham
BN27 2AX
Country
United Kingdom
NUTS code
UKJ22 - East Sussex CC
Internet address(es)
Main address
Buyer's address
https://www.sesharedservices.org.uk/esourcing
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.sesharedservices.org.uk/esourcing
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
ESPH CS WDC HR and Payroll System (ESPH593 TT)
Reference number
WDC - 037704
two.1.2) Main CPV code
- 48100000 - Industry specific software package
two.1.3) Type of contract
Supplies
two.1.4) Short description
Wealden District Council (‘the Council’) is seeking a fully integrated, cloud-based, HR and Payroll solution to meet key operational requirements and help drive forward digital transformation and improve working practices. The Council is seeking a solution that will be adaptable to change and is fully compliant with current and future legislation. The Council is looking for a vendor who is continually developing and investing in the solution’s product delivery, can provide expertise, customer support, training, and tools to benefit the Council and equip them to work within the digital space. The Council is looking for a solution which can, using Single Sign On, interfaces and workflows, streamline business processes and share data across multiple platforms seamlessly.
two.1.5) Estimated total value
Value excluding VAT: £675,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 79631000 - Personnel and payroll services
- 72260000 - Software-related services
- 48100000 - Industry specific software package
two.2.3) Place of performance
NUTS codes
- UKJ22 - East Sussex CC
two.2.4) Description of the procurement
Full information can be found at http://www.sesharedservices.org.uk/esourcing
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £675,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 September 2024
End date
31 October 2027
This contract is subject to renewal
Yes
Description of renewals
Optional two 24 month extensions, the first to 31st October 2029 and the second to 31st October 2031
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Full information can be found at http://www.sesharedservices.org.uk/esourcing
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
ESPH593 Conditions of Contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
20 June 2024
Local time
2:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
20 June 2024
Local time
2:05pm
Place
Wealden District CouncilVicarage LaneHailshamEast SussexBN27 2AX
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
The High Court of England and Wales
The Strand
London
WC2A 2LL
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Wealden District Council will observe a standstill period following the award of the contract and conduct itself in respect of any appeals in accordance with the Public Contracts Regulations 2015 (as amended).
six.4.4) Service from which information about the review procedure may be obtained
Wealden District Council
Vicrage Lane
Hailsham
BN27 2AX
Country
United Kingdom