Section one: Contracting authority
one.1) Name and addresses
Marlow Education Trust
West Street, Marlow
Buckinghamshire
SL7 2BR
tenders@litmuspartnership.co.uk
Telephone
+44 1276673880
Country
United Kingdom
Region code
UKJ1 - Berkshire, Buckinghamshire and Oxfordshire
Internet address(es)
Main address
https://www.marlowet.org/MarlowEducationTrust
one.1) Name and addresses
Sir William Borlase’s Grammar School
West Street, Marlow
Buckinghamshire
SL7 2BR
tenders@litmuspartnership.co.uk
Country
United Kingdom
Region code
UKJ1 - Berkshire, Buckinghamshire and Oxfordshire
Internet address(es)
Main address
one.1) Name and addresses
Beechview Academy
Guinions Road, High Wycombe
Buckinghamshire
HP13 7NT
tenders@litmuspartnership.co.uk
Country
United Kingdom
Region code
UKJ1 - Berkshire, Buckinghamshire and Oxfordshire
Internet address(es)
Main address
https://www.beechview.bucks.sch.uk/
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://litmustms.co.uk/respond/JC73K6NT76
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Marlow Education Trust ~ Cleaning Tender
two.1.2) Main CPV code
- 90919300 - School cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
The successful Supplier will be required to provide Cleaning services for Marlow Education Trust at the following Schools:
Sir William Borlase’s Grammar School
West Street, Marlow SL7 2BR
Beechview Academy
Guinions Road, High Wycombe, HP13 7NT
two.1.5) Estimated total value
Value excluding VAT: £890,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKJ1 - Berkshire, Buckinghamshire and Oxfordshire
Main site or place of performance
Berkshire, Buckinghamshire and Oxfordshire
two.2.4) Description of the procurement
Basis of Contract
The Trust is embarking on this tender process to appoint an experienced Cleaning contractor whose initiative and innovation will be welcomed to deliver the cleaning services within the facilities for both schools in the Trust. The high-quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff at both schools.
The basis and rationale that the Client requires the successful contractor to operate at all times, is being able to provide a service to the Schools that is fit for purpose and that the Contractor is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the Tender Specification.
The contract being tendered is from 1st January 2025 until 31st December 2028 for an initial 3-year period with an option to extend for a further 2 years at the discretion of the client. The contract will be fixed price in nature, with the Contractor invoicing the Client for one-twelfth of the annual cost on a monthly basis.
It should be noted that the successful contractor will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.
Contract value:
Sir William Borlase’s Grammar School
The annual contract value is circa £148,000 (not inclusive of additional hours)
The value of the new contract is circa £740,000 (Current annual contract cost, multiplied by 5, being the maximum 5 year term of the contract)
Beechview Academy
The annual contract value is circa £30,000 (not inclusive of additional hours)
The value of the new contract is circa £150,000 (Current annual contract cost, multiplied by 5, being the maximum 5 year term of the contract)
The total value of both Schools
The annual contract value is circa £178,000 (not inclusive of additional hours)
The value of the new contract is circa £890,000 (Current annual contract cost, multiplied by 5, being the maximum 5-year term of the contract)
Other notes:
•Please be advised that this contract will be let on a 3 + 1 + 1 year basis.
•Please be advised that the cleaning service is currently contracted to Yorkshires Cleaning Services Ltd
•Please be advised there will also be the need to supply window cleaning and gutter cleaning services.
•Please be advised that the School has a minimum requirement for a contractor’s employers liability/ public liability and professional indemnity insurance of £10m
•The minimum annual turnover that your company must have achieved to be considered for this opportunity is £1m
•Please note that whilst the Trust seeks one provider for this contract, each school reserves the right to take its own appointment decision and reserves the right not to appoint as a result of this process
See SQ Document for more information.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £890,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 January 2025
End date
31 December 2029
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 10
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
To respond to this opportunity please click here: https://litmustms.co.uk/respond/JC73K6NT76
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
21 June 2024
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
15 July 2024
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Buckinghamshire:-School-cleaning-services./JC73K6NT76
To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/JC73K6NT76
GO Reference: GO-2024515-PRO-26050132
six.4) Procedures for review
six.4.1) Review body
Marlow Education Trust
West Street, Marlow
Buckinghamshire
SL7 2BR
Country
United Kingdom