Section one: Contracting entity
one.1) Name and addresses
ABELLIO EAST ANGLIA LTD
LONDON
Contact
Kitty Sheeran
Kitty.Sheeran@greateranglia.co.uk
Country
United Kingdom
Region code
UKI41 - Hackney and Newham
Companies House
07861414
Internet address(es)
Main address
one.1) Name and addresses
Abellio East Midlands Limited
London
Contact
Kitty Sheeran
kitty.sheeran@greateranglia.co.uk
Country
United Kingdom
Region code
UKF - East Midlands (England)
Companies House
09860485
Internet address(es)
Main address
one.1) Name and addresses
West Midlands Trains Limited
LONDON
Contact
Kitty Sheeran
kitty.sheeran@greateranglia.co.uk
Country
United Kingdom
Region code
UKG - West Midlands (England)
Companies House
09860466
Internet address(es)
Main address
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
http://redirect.transaxions.com/events/PVkmA
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
http://redirect.transaxions.com/events/PVkmA
one.6) Main activity
Railway services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Commercial Property Management Services
Reference number
AEA230004
two.1.2) Main CPV code
- 70332200 - Commercial property management services
two.1.3) Type of contract
Services
two.1.4) Short description
Abellio East Anglia are looking to procure a managing agent for commercial property services across three contracting entities ; Greater Anglia, East Midlands Railway and West Midlands Trains. This will be run via a single Procurement event, with the objective to award three (3) separate contracts/one for each entity; to one supplier for all 3 contracts. Each will have its own individual term, based on their own National Rail Contract term date. Full details will be covered in the ITN
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Lot No
1
two.2.2) Additional CPV code(s)
- 70332200 - Commercial property management services
two.2.3) Place of performance
NUTS codes
- UKH - East of England
two.2.4) Description of the procurement
This is high-level overview of the required Commercial Property and Advertising Managed Services for this opportunity.
Commercial Property:
Management of relationship with commercial property tenants.
Management of existing commercial property leases, including renewals, rent reviews, other lease amendments, property inspections.
Collection and management of rent, deposits, service charges, utilities and the debtors ledger.
Provision of back off accounting services, including invoicing and remittances.
Provision of management information.
Seeking and developing opportunities for new commercial property tenants.
Commercial property dilapidations
Advertising:
Management of relationship with advertising providers in station and on train.
Management of existing advertising contracts with third parties, including renewals, reviews, and other contractual amendments.
Collection and management of advertising contractual revenues.
Provision of back off accounting services, including invoicing and remittances.
Provision of management information.
Seeking and developing opportunities for new advertising opportunities.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
37
This contract is subject to renewal
Yes
Description of renewals
Subject to approval upon expiry if options not exercised
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Depending on approval
two.2) Description
two.2.1) Title
Lot No
2
two.2.2) Additional CPV code(s)
- 70332200 - Commercial property management services
two.2.3) Place of performance
NUTS codes
- UKF - East Midlands (England)
two.2.4) Description of the procurement
This Expression of Interest provides a high-level overview of the required Commercial Property and Advertising Managed Services for this opportunity.
Commercial Property:
Management of relationship with commercial property tenants.
Management of existing commercial property leases, including renewals, rent reviews, other lease amendments, property inspections.
Collection and management of rent, deposits, service charges, utilities and the debtors ledger.
Provision of back off accounting services, including invoicing and remittances.
Provision of management information.
Seeking and developing opportunities for new commercial property tenants.
Commercial property dilapidations
Advertising
Management of relationship with advertising providers in station and on train.
Management of existing advertising contracts with third parties, including renewals, reviews, and other contractual amendments.
Collection and management of advertising contractual revenues.
Provision of back off accounting services, including invoicing and remittances.
Provision of management information.
Seeking and developing opportunities for new advertising opportunities.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
37
This contract is subject to renewal
Yes
Description of renewals
Subject to approval upon expiry if options not exercised
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
subject to approval
two.2) Description
two.2.1) Title
Lot No
3
two.2.2) Additional CPV code(s)
- 70332200 - Commercial property management services
two.2.3) Place of performance
NUTS codes
- UKG - West Midlands (England)
two.2.4) Description of the procurement
This provides a high-level overview of the required Commercial Property and Advertising Managed Services for this opportunity.
Procurement Portal.
Commercial Property:
Management of relationship with commercial property tenants.
Management of existing commercial property leases, including renewals, rent reviews, other lease amendments, property inspections.
Collection and management of rent, deposits, service charges, utilities and the debtors ledger.
Provision of back off accounting services, including invoicing and remittances.
Provision of management information.
Seeking and developing opportunities for new commercial property tenants.
Commercial property dilapidations
Advertising
Management of relationship with advertising providers in station and on train.
Management of existing advertising contracts with third parties, including renewals, reviews, and other contractual amendments.
Collection and management of advertising contractual revenues.
Provision of back off accounting services, including invoicing and remittances.
Provision of management information.
Seeking and developing opportunities for new advertising opportunities.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
37
This contract is subject to renewal
Yes
Description of renewals
Subject to approval upon expiry if options not exercised
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
subject to approval
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated procedure with prior call for competition
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
3 July 2023
Local time
12:00am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Abellio East Anglia
London
Country
United Kingdom