Section one: Contracting authority
one.1) Name and addresses
Bournemouth Christchurch and Poole Council
Town Hall
Bournemouth
BH2 6DY
Contact
Strategic Procurement Team
Telephone
+44 1202128989
Country
United Kingdom
NUTS code
UKK2 - Dorset and Somerset
Internet address(es)
Main address
Buyer's address
https://www.supplyingthesouthwest.org.uk
one.1) Name and addresses
Dorset Council
County Hall, Colliton Park
Dorchester
DT1 1XJ
Country
United Kingdom
NUTS code
UKK2 - Dorset and Somerset
Internet address(es)
Main address
https://www.dorsetcouncil.gov.uk
one.2) Information about joint procurement
The contract involves joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.supplyingthesouthwest.org.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.supplyingthesouthwest.org.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Short Duration Vehicle Hire (SDVH)
Reference number
DN449740
two.1.2) Main CPV code
- 60000000 - Transport services (excl. Waste transport)
two.1.3) Type of contract
Services
two.1.4) Short description
The purpose of this procurement is to establish a Framework Agreement with a single Service Provider for the call off of Self Drive Vehicle Hire to be used by staff of the Participating Authorities. The procurement process is led by Bournemouth Christchurch and Poole Council (BCP) “Lead Authority”, in collaboration with Dorset Council (DC).
The Participating Authorities operate their own vehicle fleet to enable delivery of a wide range of services within the Dorset community. There is a requirement to supplement this fleet through short to medium term self-drive vehicle hire arrangements.
The Participating Authorities will be the main users of the Framework and the estimated volumes and values of the requirement detailed in the procurement documentation are based on the historical requirements for all these Participating Authorities.
The service is required to be available to all the directorates, establishments and departments of the Participating Authorities. This contract may also be accessed by organisations associated with each Council. This includes but is not limited to Poole Housing Partnership Ltd (PHP), Bournemouth Building & Maintenance Ltd (BBML) and Seascape South Limited. Any new companies the Council’s create or Partnerships may also access and use the contract.
The length of the contract will be three years with an option to extend a further 1 year (3+1). Therefore if the full extension(s) is taken, then the full contract duration shall be 4 years. The anticipated start date of the contract will be 1 November 2021.
two.1.5) Estimated total value
Value excluding VAT: £3,500,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 34100000 - Motor vehicles
- 50111100 - Vehicle-fleet management services
- 60000000 - Transport services (excl. Waste transport)
two.2.3) Place of performance
NUTS codes
- UKK2 - Dorset and Somerset
two.2.4) Description of the procurement
The purpose of this procurement is to establish a Framework Agreement with a single Service Provider for the call off of Self Drive Vehicle Hire to be used by staff of the Participating Authorities. The procurement process is led by Bournemouth Christchurch and Poole Council (BCP) “Lead Authority”, in collaboration with Dorset Council (DC).
The Participating Authorities operate their own vehicle fleet to enable delivery of a wide range of services within the Dorset community. There is a requirement to supplement this fleet through short to medium term self-drive vehicle hire arrangements.
The Participating Authorities will be the main users of the Framework and the estimated volumes and values of the requirement detailed in the procurement documentation are based on the historical requirements for all these Participating Authorities.
The service is required to be available to all the directorates, establishments and departments of the Participating Authorities. This contract may also be accessed by organisations associated with each Council. This includes but is not limited to Poole Housing Partnership Ltd (PHP), Bournemouth Building & Maintenance Ltd (BBML) and Seascape South Limited. Any new companies the Council’s create or Partnerships may also access and use the contract.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.6) Estimated value
Value excluding VAT: £3,500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The initial contract duration is three years, with the option to extend for a further one year (3+1). Therefore if the all extensions were taken, then the full contract duration shall be for four years. The anticipated start date of the contract is 1 November 2021.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The initial contract duration is 3 years, with the option to extend for a further one year (3+1). Therefore if the full extensions is taken, then the full contract duration shall be four years. The anticipated start date of the contract is 1 November 2021.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
In the case of framework agreements, provide justification for any duration exceeding 4 years:
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
27 August 2021
Local time
2:00pm
Changed to:
Date
27 August 2021
Local time
2:00pm
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
27 August 2021
Local time
2:00pm
Information about authorised persons and opening procedure
All tenders are electronically sealed and opened by the Council's democratic services team.
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
Bidders are encouraged to submit their submissions well in advance of the stated date and time in order to avoid technical difficulties with the electronic system that may occur due to the high volumes of traffic attempting to submit applications on the same date and time. The Council reserves the right not to accept tender submissions that are received after the deadline.
six.4) Procedures for review
six.4.1) Review body
High Courts of Justice
The Royal Court of Justice
London
WCA 2LL
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
In accordance with Regulation 86 (notices of decisions to award a contract), Regulation 87 (standstill period) and Regulations 91 (enforcement of duties through the Court) of the Public Contracts Regulations 2015 (as amended).
six.4.4) Service from which information about the review procedure may be obtained
High Courts of Justice
The Royal Court of Justice
London
WCA 2LL
Country
United Kingdom