Scope
Reference
WDC00001
Description
Tenders are invited for the provision of Music and Media Services at Oakley Wood Crematorium.
There are two service chapels, North and South, each has its own car park, entrance, waiting room, vestry and floral tribute display area.
Oakley Wood carries out almost 2,000 cremations each year, for people of all beliefs and none.
Services take place between Monday to Saturday from 9am to 4pm.
Warwick District Council also manage cemeteries in Leamington Spa, Old Milverton, Warwick and Kenilworth. There are approximately 200 burials each year, most have already had a ceremony before arriving at the cemetery, some will have a service directly at the graveside and a few (less than 20 per year) will use the cemetery chapel in Kenilworth.
The Contract Value is approximately £50,000 [per 12 month period] for the core service. Tenderers are requested to provide pricing for additional service options listed in the pricing schedule. Any additional services are optional and do not form part of the core contract pricing. The Authority may choose to take up none, some or all of the additional services at its sole discretion. The provision of any additional services will be subject to internal approval.
The contract will run from 1st April 2026 for an initial period of 3 years, until 31st March 2029.
Total value (estimated)
- £150,000 excluding VAT
- £180,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 9 April 2026 to 8 April 2029
- 3 years
Main procurement category
Services
CPV classifications
- 32417000 - Multimedia networks
- 48500000 - Communication and multimedia software package
- 48520000 - Multimedia software package
- 48521000 - Music or sound editing software package
- 72212521 - Music or sound editing software development services
Submission
Enquiry deadline
2 March 2026, 12:00pm
Tender submission deadline
12 March 2026, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Award criteria
Quality 60%
Price 35%
CSR 5%
Full criteria given in the ITT documents
Procedure
Procedure type
Below threshold - open competition
Documents
Associated tender documents
https://in-tendorganiser.co.uk
Full ITT documents are on Electronic tendering portal
Contracting authority
Warwick District Council
- Public Procurement Organisation Number: PTRT-4122-VWQG
Town Hall, Parade
Leamington Spa
CV32 4AT
United Kingdom
Region: UKG13 - Warwickshire
Organisation type: Public authority - sub-central government