Section one: Contracting authority
one.1) Name and addresses
City Property (Glasgow) LLP
229 George Street
Glasgow
G1 1QU
flexibleprocurement@scotland-excel.org.uk
Telephone
+44 1412876161
Country
United Kingdom
NUTS code
UKM82 - Glasgow City
Internet address(es)
Main address
http://www.citypropertyglasgow.co.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA22542
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publiccontractsscotland.gov.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publiccontractsscotland.gov.uk/
one.4) Type of the contracting authority
Regional or local Agency/Office
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Residential Property Agent
two.1.2) Main CPV code
- 70331000 - Residential property services
two.1.3) Type of contract
Services
two.1.4) Short description
The Authority require support in delivering comprehensive residential estate management services, including but not limited to:
Property Management Services
Agency Services (including rental valuations)
Valuation Services (Potential Acquisitions)
Refurbishment/Redevelopment Project Management
Residential investment and development advice and consultancy
Further details can be found within the ITT and the Specification.
two.1.5) Estimated total value
Value excluding VAT: £630,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement
The Authority require support in delivering comprehensive residential estate management services, including but not limited to:
Property Management Services
Agency Services (including rental valuations)
Valuation Services (Potential Acquisitions)
Refurbishment/Redevelopment Project Management
Residential investment and development advice and consultancy
Further details can be found within the ITT and the Specification.
two.2.5) Award criteria
Quality criterion - Name: Property Management / Weighting: 15
Quality criterion - Name: Tenant Management / Weighting: 10
Quality criterion - Name: Marketing & Letting Services / Weighting: 10
Quality criterion - Name: Valuations / Weighting: 10
Quality criterion - Name: Project Management / Weighting: 10
Quality criterion - Name: Fair Work Practices / Weighting: 5
Quality criterion - Name: Community Benefits / Weighting: Non Scored
Quality criterion - Name: Conformance to T&Cs / Weighting: Pass / Fail
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The contract will be for a period of five years from Friday 1st May 2026 until Thursday 30th April 2031, with the option to extend for a further 2 x 12-month periods, at the sole discretion of CPG.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Scotland Excel is acting on behalf of City Property Glasgow (Investments) LLP (“CPG”, “City Property”) in the execution of this procurement exercise but will not be party to the contract or the management of the contract throughout its lifetime. The Contracting Authority (“The Authority”) for this contract will be City Property (Glasgow) LLP.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Selection criteria as stated in the procurement documents
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
23 March 2026
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 18 June 2026
four.2.7) Conditions for opening of tenders
Date
23 March 2026
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Upon expiry of contract
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=823307.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Please provide your input to the request for Community Benefits to be provided if you are successful in the tender, and any other community initiative you have provided to other clients.
(SC Ref:823307)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=823307
six.4) Procedures for review
six.4.1) Review body
Glasgow Sheriff Court and Justice of the Peace Court
1 Carlton Place
Glasgow
G5 9TW
Country
United Kingdom