Section one: Contracting authority
one.1) Name and addresses
Education Authority NI
40 Academy Street
Belfast
BT1 2NQ
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.1) Name and addresses
Education Authority NI
40 Academy Street
Belfast
BT1 2NQ
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.2) Information about joint procurement
The contract involves joint procurement
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
ICT-22-014 Provision of Legacy Payroll and HR Computer Systems 2023-2026
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
Extension of Provision for Legacy Payroll System for Education Authority and Department of Education (Teachers’ Payroll) for the period 1 April 2023 – 31 March 2026.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,658,363
two.2) Description
two.2.2) Additional CPV code(s)
- 48450000 - Time accounting or human resources software package
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
Extension of Provision for Legacy Payroll System for Education Authority and Department of Education (Teachers’ Payroll) for the period 1 April 2023 – 31 March 2026.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Contractor has agreed to allow the termination of the EA contract after a one year extension 31st March 2024 and DE after a two year extension 31st March 2025 with both covered for a full three year term to 31st March 2026, if the termination clauses are not activated.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons
- Extreme urgency brought about by events unforeseeable for the contracting authority
Explanation:
The EA One Project is currently implementing the
replacement solution for the existing payroll system.
To date 4 of the existing EA payrolls have transferred to
the new system. Following a Gateway Review
recommendation to extend the overall EA One
implementation plan to manage the risks involved with the
cutover of these complex payrolls.
The legacy payroll system is a completely bespoke
payroll solution built purely for the needs of the EA and DE
and their unique employment term & conditions (of which
there are over 270 variations.) The replacement solution has
been built to accommodate these complexities and will
eventually replace the current system. Therefore, the
current payroll system must stay in place until all payrolls of
EA and DE have transferred to the new solution.
There are no other suppliers in the market that could
provide an alternative payroll solution while the transfer to
the new solution completes.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract
Contract No
1
Title
Contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
25 May 2022
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Zellis UK LIMITED
Zellis Peoplebuilding 2 - Peoplebuilding Estate, Maylands Avenue
HEMEL HEMPSTEAD
HP2 4NW
Telephone
+44 1442232424
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,658,363
Total value of the contract/lot: £1,658,363
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures
Belfast
Country
United Kingdom